TERMS OF REFERENCE (TORs) FOR HIRING EXTERNAL AUDIT SERVICES FOR FAWE RWANDA CHAPTER

1.Background

 The Forum for African Women Educationalists (FAWE) is a Pan African women’s organization whose mission is to support girls’ and women acquire education for development. FAWE was founded in 1992 and its headquarters are in Nairobi, Kenya. FAWE Rwanda is one of the 34 chapters across Africa.

FAWE Rwanda was founded in 1997 by a group of Rwandese women whose common goal is to build the country and promote national development through girls’ and women’s education. Since its inception, FAWE Rwanda has grown to become a reputable partner and focal point on female education in Rwanda.

FAWE Rwanda is seeking to recruit a reputable Audit firm to conduct a comprehensive audit on FAWE Rwanda’Organanization for a period of one-year renewable upon satisfaction by both parties. 

2. Objectives of the assignment

The broad objectives of the audit will be as follows:

• To evaluate the effectiveness of FAWE Rwanda financial statements, management & governance, programmatic and administrative systems and structures, Internal controls in general (Human resources management, Procurement, stock Management) and follow up on outstanding recommendations from previous audits and other reviews.
• To review the effectiveness of FAWE risk management systems and processes.
• To review and identify risks and or highlight opportunities to enhance the Organization’s compliance with legal and regulatory obligations.

3. Scope of work

The audit firm will conduct a full audit for all FAWE operations, including but not limited to tax compliance and filing with RRA for the period beginning 1st January to 31st December 2025. The firm shall be required to perform risk-based audits and compliance audits. The Audit will include but not limited; 

• Conducting independent audits of FAWE’s operations in line with International Standards on Auditing and International Financial Reporting Standard;
• Expressing an opinion on whether the financial statements are prepared, in all material respects, in accordance with the applicable financial reporting standards and frameworks;
• Assessing whether FAWE has maintained proper books of accounts, and whether the accompanying financial statements give a true and fair view of the financial position and performance of the organization;
• Reviewing and evaluating FAWE internal control system (Human resources management, Procurement, stock Management) and follow up on outstanding recommendations from previous audits and other reviews and advising the management on adequacy/effectiveness of the system and proposals for its improvement;
• Assessing utilization of resources for effectiveness, efficiency, and economy as well as identification of opportunities for improvement;
• Ensuring the organization adheres to corporate governance requirements and legislation that govern the organization; General review of implementation of programs to ascertain whether they are consistent with program objective as set in program design. 

4. Expected Deliverables from the Audit Firm

• A well elaborated plan of work
• Methodology to be used
• Draft report on all components under review
• Final report with findings, recommendations and Management comments
• Implementation status report of the previous audit findings

5. Duration of the assignment

The assignment is expected to last for One month from the starting date of the exercise. 

6. Required profile of the Audit Firm and documents to submit 

Bidding firms will be required to meet the following criteria and submit the following documents:

• Certificate of audit practicing from ICPAR (Must be on the approved list of ICPAR, and must hold a current Practicing Certificate)

• CVs of at least 3 experienced staff to support undertaking the audit (Should demonstrate that it has the capacity, capability and experience required to undertake the audit within required timelines)
• Provide 3 recent certificate of good completion (not more than 2 years) as proofs of experience with multi donor funded NGOs, and a list of their contact details (including phone number and email) 
• Provide a certificate of registration by RDB (Must be registered to conduct an audit)

• A valid RRA Taxes clearance 

• Technical Proposal that contains the following:

Confirmation of the firm’s understanding of the Terms of Reference (TORs) and its capacity and capability to deliver on the TORs.

The methodology, work-plan and timelines for undertaking and completing the assignment, and the deliverables.

Appropriate references to demonstrate the experience specified in the TOR.

• A well-elaborated financial proposal (in Rwandan Francs with tax inclusive) for the assignment and its breakdown.

7.Proposal submission

Interested Firms meeting the above criteria are requested to submit their proposals both in 2 separate sealed inner envelopes (one containing the technical offer and the other one the financial offer in Rwandan Francs). The following physical address of FAWE Rwanda Address: REB premises, Remera, B.P 6703, Kigali, Rwanda, and submitted by 11th November 2025 before 3 pm.

Done at Kigali on 4th November 2025

Approved by:

Mutesi Buhinja Alice

National Coordinator