Horticulture in Reality Corporation Ltd (HoReCo)

KIGALI CITY

REMERA – GASABO

TERMS OF REFERENCE (ToR)

ESTABLISMENT OF G+1 POULTRY CAGES LAYING CHICKEN 

1. Introduction 

Horticulture in Reality Corporation Limited (HoReCo) is a youth-led agribusiness company of professionals in agriculture created by Agro-Studies Program Alumni who underwent eleven months of practical training in Israel within different promotions. This program is one of the bilateral agreements between the governments of Rwanda and Israel to train graduates with different agricultural backgrounds. HoReCo comprises 93 shareholders and all have different backgrounds in the agriculture sector such as Horticulture, Crop production, Agronomy, Agribusiness, Agriculture Mechanization, Soil and water management, Soil Sciences, Irrigation and Drainage, Animal production etc. 

Vision of HoReCo

Our vision is to be the leading transformative youth company that provides quality agricultural services and creates a good reputation for excellence in delivering extension and innovations in agriculture that applies modern technologies. 

Mission of HoReCo

Our mission is to be the best partner for our farmers and stakeholders in agriculture by striving for operational excellence to transform subsistence agriculture into a modern Agro-business enterprise by integrating sustainable crop production and modern irrigation technology.

Objectives of HoReCo

The overall objective of HoReCo is to improve Rwanda’s food security by applying modern farming and innovations in research and technology to agriculture, resulting in real and tangible long-term income. 

 The specific objectives of HoReCo are reflected in the following areas of intervention;

• Growing various and trial crops within different corners of the country;
• Extension services deliverance on crop production and value chain traceability;
• Extension services deliverance on the operation, maintenance and management of irrigation schemes;
• Providing and facilitating different agricultural pieces of training;
• Supporting agricultural cooperatives for sustainable management; 
• Promotion of savings and credits among farmers operating in agriculture schemes;
• Stimulate the farmers’ ownership of irrigation schemes for the operation and maintenance of infrastructures in a sustainable way;
• Production of improved seeds for different crops;
• Supply cost-effective inputs (seeds, fertilizers, pesticides, etc.) and link farmers to the potential markets; 
• Promotion of gender and conflicts resolution in the perspective of agricultural production;
• Mobilization of farmers’ cooperatives towards agricultural insurance scheme.

Within this framework, HoReCo is implementing the Youth Entrepreneurship in Agriculture in Rwanda (YEA-R) Program, which aims to empower young people to engage in agriculture as a sustainable and viable business. The program supports youth-led agribusiness initiatives through targeted interventions, including access to productive assets, technical support, and market-oriented value chains.

In line with the objectives of the YEA-R Program, HoReCo hereby invites eligible and qualified suppliers to submit bids for the supply and delivery of laying chickens, in accordance with the technical specifications and requirements outlined in this Terms of Reference. 

2. Objective

The objective is to contract a qualified and experienced supplier for the establishment of 50 poultry cages and each one designed to accommodate 300 laying chickens for youth groups in accordance with the technical specifications and delivery schedule outlined in this terms of reference.

3. Scope of work

The selected contractor shall be responsible for the following:

• Installing poultry cages using timber (wooden structures) suitable for laying chickens.
• Designing and constructing two-level poultry housing units with a total capacity of 300 chickens (150 chickens per level).
• Installing essential poultry management equipment, including:
  1. Automatic drinkers
  2. Feeders
  3. Egg-laying boxes (nesting areas)
• Establishment of an attached store to the poultry house for:
  1. Storage of poultry feed
  2. Isolation of sick chickens when necessary
• Installation of a protective fence around the poultry facility
• Ensuring adequate ventilation, lighting, and implementation of appropriate biosecurity measures within the poultry structures
• Providing all materials, labor, tools, and equipment necessary for the successful completion of the works
• Ensuring compliance with standards and best practices for poultry housing.

4. Technical specifications

Each poultry cage shall meet the following minimum specifications:

Structure

• Design: G+1 (two-level structure)
• Materials and features:

1. The installation surface shall be paved with stones and finished with a strong cement mix.
2. The poultry house shall be elevated using timber beams and wooden planks.
3. The floor shall consist of a concrete slab with a plywood covering.
4. Metal mesh fencing and railings shall be installed to ensure proper ventilation.
5. Wooden doors shall be installed for secure enclosure.
6. Roofing shall be made of BG30 quality iron sheets.

Capacity:

1. Lower level: 150 chickens
2. Upper level: 150 chickens

Poultry equipment:
Each poultry cage shall be equipped with:

1. An automatic drinking system
2. Adequate feeders for poultry feeding
3. Egg-laying cages or nesting areas suitable for laying chickens

Store annex
Each poultry cage shall include a store with the following purposes:

1. Storage of poultry feed and management equipment
2. Temporary isolation area for sick birds
3. The store shall have dimensions of 5 m × 2 m (10 m²).

Fence

Each poultry facility shall include a protective fence surrounding the poultry structure to ensure:

1. Biosecurity
2. Protection against predators
3. Restricted access for unauthorized persons

5. Component separation for pricing

For the purpose of financial evaluation, the following components shall be priced separately:

1. Poultry house (cage structure)
2. Store annex
3. Fence

Top of Form

Bottom of Form

6. Implementation locations

The activities will take place in the following districts and sectors:

• Bugesera District: Gashora, Ruhuha, Mareba, and Musenyi Sectors 
• Ngororero District:Ngororero, Sovu, Kageyo, and Muhororo Sectors 
• Musanze District:Busogo, Gataraga, Kimonyi, and Muko Sector
• Burera District:Butaro, Rwerere, Rusarabuye, and Kagogo Sectors 
• Karongi District: Bwishyura, Gitesi, Gishyita, and Rubengera Sectors 

Each district will have 10 poultry cages.

7. Delivery schedule

• The contractor must be capable of delivering the services within 1.5 months.
• A detailed delivery plan and schedule shall be submitted as part of the technical proposal.

8. Supplier qualifications and eligibility
Interested bidders must meet the following minimum requirements:

1. Proven experience in the establishment of poultry cages
2. Availability of skilled personnel and sufficient technical capacity for poultry cage establishment works
3. Ability to complete the works within the specified timeframe
4. Compliance with poultry cages establishment safety standards

9. Mandatory documentation

Bidders must submit the following documents as part of their bid:

a) Technical proposal
The technical proposal shall include:

1. A description of the poultry cage establishment methodology
2. The design approach for the poultry cages
3. A detailed work plan and implementation schedule
4. The proposed delivery timeline

b) Financial proposal
The financial proposal shall clearly indicate:

1. The cost of the poultry cage structure (G+1 structure)
2. The cost of the store annex
3. The cost of the fence
4. The total cost, inclusive all applicable taxes

c) Supporting documents

1. Rwanda Development Board (RDB) Registration Certificate
2. Rwanda Revenue Authority (RRA) Tax Clearance Certificate
3. Certificates of Good Completion for similar services

10. Submission of bids

1. Bids shall be submitted via email: horecoprocurement@gmail.com

• Both technical and financial proposals must be submitted.
• The submission deadline is 30th March 2026, by 5:00 PM.
• Late submissions will not be considered.

11. Evaluation criteria

Bids will be evaluated based on the following criteria:

• Compliance with the technical specifications
• Relevant experience and past performance
• Quality of the technical approach and work plan
• Capacity to complete the works within the required timeframe
• Financial competitiveness
• Completeness of the required documentation

12. Contract award

The contract will be awarded to the bidder whose proposal is determined to be responsive and offers the best value for money, in accordance with the evaluation criteria.

Done at Kigali, 24th March 2026

Richard BUCYANA,

Chief Executive officer/ HoReCo