Horticulture in Reality Corporation Ltd (HoReCo)

KIGALI CITY

REMERA – GASABO

TERMS OF REFERENCE (ToR)

INSTRALATION OF VEGETABLE NURSERIES UNDER YEA-R PROJECT

1. Introduction 

Horticulture in Reality Corporation Limited (HoReCo) is a youth-led agribusiness company of professionals in agriculture created by Agro-Studies Program Alumni who underwent eleven months of practical training in Israel within different promotions. This program is one of the bilateral agreements between the governments of Rwanda and Israel to train graduates with different agricultural backgrounds. HoReCo comprises 93 shareholders and all have different backgrounds in the agriculture sector such as Horticulture, Crop production, Agronomy, Agribusiness, Agriculture Mechanization, Soil and water management, Soil Sciences, Irrigation and Drainage, Animal production etc. 

Vision of HoReCo

Our vision is to be the leading transformative youth company that provides quality agricultural services and creates a good reputation for excellence in delivering extension and innovations in agriculture that applies modern technologies. 

Mission of HoReCo

Our mission is to be the best partner for our farmers and stakeholders in agriculture by striving for operational excellence to transform subsistence agriculture into a modern Agro-business enterprise by integrating sustainable crop production and modern irrigation technology.

Objectives of HoReCo

The overall objective of HoReCo is to improve Rwanda’s food security by applying modern farming and innovations in research and technology to agriculture, resulting in real and tangible long-term income. 

 The specific objectives of HoReCo are reflected in the following areas of intervention;

• Growing various and trial crops within different corners of the country;
• Extension services deliverance on crop production and value chain traceability;
• Extension services deliverance on the operation, maintenance and management of irrigation schemes;
• Providing and facilitating different agricultural pieces of training;
• Supporting agricultural cooperatives for sustainable management; 
• Promotion of savings and credits among farmers operating in agriculture schemes;
• Stimulate the farmers’ ownership of irrigation schemes for the operation and maintenance of infrastructures in a sustainable way;
• Production of improved seeds for different crops;
• Supply cost-effective inputs (seeds, fertilizers, pesticides, etc.) and link farmers to the potential markets; 
• Promotion of gender and conflicts resolution in the perspective of agricultural production;
• Mobilization of farmers’ cooperatives towards agricultural insurance scheme.

Within this framework, HoReCo is implementing the Youth Entrepreneurship in Agriculture in Rwanda (YEA-R) Program, which aims to empower young people to engage in agriculture as a sustainable and viable business. As part of its horticulture component, the project supports the establishment of vegetable nurseries to ensure a reliable and high-quality supply of seedlings for demonstration plots and farmer groups. These nurseries serve both production and learning purposes, enabling youth beneficiaries to acquire practical skills in modern nursery management.

To strengthen this intervention, the project intends to install and equip 80 modern nursery beds across five districts.

In line with the objectives of the YEA-R Program, HoReCo hereby invites eligible and qualified suppliers to submit bids for the installation of vegetable nursery beds under the YAE-Rproject in accordance with the technical specifications and requirements outlined in this Terms of Reference.

2. Objective of the Assignment

The objective of this assignment is to install and supply 80 nurseries fully equip to support vegetable production under the YEA-R Project.

3. Scope of Work

The selected contractor shall be responsible for:

• Installation of 80 nurseries(16 nurseries/ district in Musanze, Burera, Karongi, Ngororero and Bugesera)
• Delivery and installation at designated project sites 

4. Technical Specifications

4.1 Nursery Specifications

Each nursery bed shall meet the following requirements:

• Dimensions: 
  • Length: 10 meters 
  • Width: 3 meters 
  • Height: 2.5 meters 
• Structure: 
  • Build using durable wooden frames 
  • Strong and stable construction suitable for outdoor conditions 
• Covering: 
  • Fully covered with black shade net on all sides 
  • Roof covered with plastic sheeting for protection against rain 
• Internal Setup: 
  • Equipped with raised platforms (tables) 
  • Each nursery must accommodate at least 70 seedling trays 

5. Locations of Implementation

The nursery beds shall be constructed in the following districts and sectors:

• Bugesera District: Gashora, Ruhuha, Mareba, and Musenyi Sectors 
• Ngororero District:Ngororero, Sovu, Kageyo, and Muhororo Sectors 
• Musanze District:Busogo, Gataraga, Kimonyi, and Muko Sector
• Burera District:Butaro, Rwerere, Rusarabuye, and Kagogo Sectors 
• Karongi District: Bwishyura, Gitesi, Gishyita, and Rubengera Sectors 

6. Duration of the Assignment

The assignment must be completed within one (1) month after contract singing

7.Mandatory documentation

Bidder must submit the following documents as part of their bid:

a. Technical proposal, including

Description of the proposed installation methodology and delivery plan

8. Financial Proposal Requirements

Bidders must provide a detailed financial proposalclearly indicating:

• Unit price per nursery

• Total cost for all nurseries

9. Required supporting documents

Bidders must submit the following documents:

• Rwanda Development Board (RDB) Registration Certificate
• Rwanda Revenue Authority (RRA) Tax Clearance Certificate
• Certificate of completion

Failure to provide distinct pricing for each component shall render the financial proposal non-responsive.

9. Submission of Bids

• Bids must be submitted via email to:horecoprocurement@gmail.com

The submission must include: 

• Technical proposal

• Financial proposal

• Deadline for submission:

• 30th March 2026 at 05:00 PM

• Late submissions will not be considered. 

10. Evaluation Criteria

Bids will be evaluated based on:

• Compliance with technical specifications 
• Relevant experience and past performance 
• Financial competitiveness 
• Completeness and validity of required documentation 

11. Contract Award and Payment Terms

Payment terms will be defined in the contract agreement and may be linked to deliverables and completion milestones.

Done at Kigali, 24th March 2026.

Richard BUCYANA,

Chief Executive officer/ HoReCo