Request for quotation for supply of Multifunction Printer
Country: Rwanda
Grant No.: IDA-E2670
Tender reference No.: RW-SAA-411456-GO-RFQ
Smart Africa secretariat, would like to invite interested suppliers who have capability to supply the item to provide the price quotation for supply and delivery of one multifunction printer with the following specifications:
1. Technical Specifications – Multifunction Printer
|
Specification |
Minimum Requirement |
|
Type |
A3 Color Multifunction Printer (Print / Copy / Scan / Fax) |
|
Print Speed |
45 ppm (A4), 22 ppm (A3) |
|
Print Resolution |
Up to 1200 × 1200 dpi |
|
Paper Capacity |
1,150 sheets standard; expandable to 4,850 sheets |
|
Paper Size |
A6 to SRA3 (12” × 18”) |
|
Duplex |
Automatic duplex printing, copying, and scanning |
|
Scan Speed |
160 ipm (duplex) with 220-sheet document feeder |
|
Memory / Storage |
8 GB RAM, 256 GB SSD |
|
Connectivity |
Gigabit Ethernet, USB 3.0, Wireless LAN (optional) |
|
Security |
AES 256-bit encryption, TLS 1.3, IEEE 2600.2 certified |
|
Display |
10.1” color touch screen control panel |
|
First Page Out |
≤ 6.0 seconds (color), ≤ 4.5 seconds (B&W) |
|
Monthly Duty Cycle |
150,000 pages per month |
|
Mobile Printing |
AirPrint, Mopria, and manufacturer mobile app support |
|
Finishing Options |
Stapling, hole punch (optional finisher) |
2. Expected Features
|
Feature |
Description |
|
Secure Print Release |
Print jobs held in queue until user authenticates at the device via PIN or ID card |
|
User Authentication |
Support for LDAP, Active Directory, and card-based authentication (IC/NFC cards) |
|
10-Key Numeric Pad |
Built-in or optional numeric keypad for PIN entry and quick access codes |
|
ID Card Copy |
Single-touch copying of both sides of ID cards onto one page |
|
Scan to Email / Folder |
Direct scanning to email addresses, network folders (SMB), and FTP servers |
|
Searchable PDF (OCR) |
Optical character recognition to create searchable and editable PDF documents |
|
Cloud Connectivity |
Native integration with cloud services (Google Drive, OneDrive, Dropbox, etc.) |
|
Job Accounting |
Track and report print, copy, scan, and fax usage by user or department |
|
Remote Fleet Management |
Centralized monitoring and configuration of multiple devices via web interface |
|
Eco-Friendly Mode |
Energy-saving sleep mode, duplex default, and toner-save options |
3. Delivery Location
The printer will be delivered at Smart Africa Office, 10th Floor, Career Center Building, KG 541 St, Kigali.
4. Financial terms and Comments
- Quotes should be in Rwandan Francs or any other freely convertible currency. - Indicate the Delivery period upon Purchase Order reception.
- Your quotes should include applicable Taxes.
- SAS pays 100% of payment within 30 days maximum after Delivery.
5. Submission Process
Signed Soft copies of quotation must be sent to: procurement@smartafrica.org
showing “Quotation for the provision of Multifunction Printer”not later than 20th March 2026,5pm Kigali Time.
10th Floor, Career Center Building, KG 541 ST, Kigali, Rwanda, P.O. Box 4913 Kigali
Website: http://www.smartafrica.org
| Email: tenderinquiries@smartafrica.org