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Tender Notice for the Provision of Asset Tagging Services

Norrsken Rwanda Ltd

Norrsken Rwanda is registered in Rwanda and is 100% owned by Stiftelsen Norrsken Foundation. Stiftelsen Norrsken Foundation is a non-profit organisation founded in 2016 in Stockholm Sweden, with the aim of establishing an enabling environment for impact entrepreneurs to solve some of the world's pressing challenges. The foundation runs Europe's biggest co-working space and impact entrepreneur’s hub in Stockholm, Sweden. The foundation opened Norrsken Kigali house in December 2021 and the hub which currently hosts 1000+ entrepreneurs is expected to reach at least 1200 entrepreneurs by the end of 2023.

Norrsken Kigali House aims to become one of Africa’s biggest hubs for entrepreneurship & innovation. The House aims is to accelerate sustainable and inclusive socio-economic growth for East Africa, by enabling entrepreneurs to grow scalable businesses. Successful entrepreneurs have the potential to become societal role models and have a direct impact on the region by creating local employment, helping to adapt new tech locally, contributing to the region’s tax base and public services, and attracting more talent and capital to the ecosystem.

The Kigali House also aims to become a ‘hub of hubs’ that brings together innovation, health, education, and technology. In other words, the House will work closely with leading companies and organizations, to facilitate a supportive infrastructure of resources and advisory services for the entrepreneurs to tap into, to further improve their likelihood of success.

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https://www.norrsken.org/eastafrica

NORRSKEN RWANDA LTD

TENDER NOTICE

Provision of Asset Tagging services

Deadline for Submissions: Proposals must be submitted on or before 23:59 (CET) by 20th April 2025 Late submissions will not be considered for evaluation.

Address for Submissions: E-mail: eva@norrsken.org, olivier@norrskenfoundation.org and sandra.kantarama@norrskenfoundation.org 

The following text should be put in the subject field of the email:

Asset tagging services Proposals - Norrsken Rwanda Ltd

Email Address for Clarifications: E-mail:eva@norrsken.org and olivier@norrskenfoundation.org

Clarifications may be requested via e-mail no later than 15 days prior to the submission deadline at the above email address.

REQUEST FOR PROPOSALS

Section 1 General Information

1.1 Norrsken Rwanda LTD is an impact ecosystem where entrepreneurs can find everything they need to make saving the world their business. We believe that entrepreneurs building rapidly scalable businesses are our best bet at solving some of the hardest and biggest problems in the world. Our mission is to support them on every step of that journey. We do that by connecting founders with capital, knowledge, world-class working facilities and a global network of exceptional individuals and organizations.

Section 2 Preparation of Proposals Essential Requirements

2.1 Language: The official language for the proposal, contract, reports and any other documents in relation to the assignment is English.

Scope of Work

The selected service provider will be responsible for:

  • Supplying durable and tamper-proof asset tags.
  • Physically tagging all identified company assets.
  • Developing and maintaining an asset register with relevant details.
  • Providing a digital tracking system or integration with existing asset management software.
  • Training designated staff on asset tracking and management.

Eligibility Criteria

Interested Company must meet the following requirements:

  • Proven experience in asset tagging and inventory management.
  • Ability to provide a robust tagging solution resistant to tampering and wear.
  • Demonstrated expertise in asset tracking software or digital integration.

Proposal requirements

Proposals should include:

  • Company profile, including relevant experience and references.
  • Technical proposal outlining methodology, materials, and timeline.
  •  Financial proposal detailing cost breakdown.
  • Legal and regulatory compliance documents / Registration document / Tax clearance.
  • Proposed digital tracking solution and training plan.

FinancialProposal
(i) The price in RWF should be broken down to reflect the one-time purchase nature of asset tagging services. The cost breakdown should include the price per tag, labor costs for physical tagging. The price should be quoted including VAT.

Conditions for Financial Proposals

  • Prices must be quoted in RWF and include all applicable taxes, duties, and VAT.
  • The proposal must provide a clear and detailed breakdown of costs.
  • Payment terms should be specified, including any advance payment requests, milestones, or final settlement upon project completion.
  • The bidder must state the validity period of the financial proposal (minimum 60 days from the submission deadline).
  • Any cost variations or additional charges beyond the quoted amount must be justified and pre-approved by Norrsken Rwanda Ltd.
  • The financial proposal should be submitted in a separate document from the technical proposal.

Section 3 Submission of Proposals

3.1 Proposals must be submitted in electronic format by e-mail. Technical and Financial Proposals must be submitted in separate files and marked accordingly.

3.2 The full details on how to submit proposals are available under Tender Notice at the beginning of this document.

3.3 Proposals must remain valid for at least 60 days following the deadline for their submission stated under the Tender Notice.

Site Visit & Sample Tag Submission
 A site visit will be conducted on 2nd and 3rd April 2025 to assess the tagging requirements. Additionally, the pre-selected service provider will be required to provide a sample asset tag for evaluation before final selection.

Section 4 Final Considerations

4.1. Norrsken Rwanda Ltd will not be bound to select any of the proposals.

4.2. Further information on Norrsken Rwanda Ltd may be found on our website https://www.norrsken.org/eastafrica

4.3. Both the successful and unsuccessful bidders will be notified in writing following the completion of the evaluation and contract award process.

Click on the APPLY button to send your application documents:
  • Your application will be sent to the employer immediately (Allowed formats: .doc .pdf .txt .docx)
  • A confirmation email will be sent to you few minutes afterwards
  • You can request any documents archived from our website (ex: a job description, a CV, a cover letter...)
Please bear in mind that you should never be requested to pay to get interviews, or to pass extra certifications etc...