TENDER NOTICE

TENDER TITLE: CONSTRUCTION OF THE DUHAMIC-ADRI OFFICE & RESIDENCE BUILDING, KICUKIRO DISTRICT, NIBOYE SECTOR.

1. Brief description of DUHAMIC-ADRI

DUHAMIC-ADRI is a Non-Governmental Organization legally recognized under Rwandan Law. The organization was founded in 1979 with the objective of assisting farmers in organizing themselves to combat constraints related to rural marginalization. Over the years, its operations have expanded from local and regional levels to the national level. The Constituent General Assembly of April 20, 1985, officially established DUHAMIC-ADRI as an NGO operating throughout Rwanda.

DUHAMIC-ADRI was legally recognized by Ministerial Order No. 943 of July 12, 1985. Its statutes were later modified and recognized by Ministerial Order No. 025/11 of March 21, 2005. The organization also fulfilled all requirements under Law No. 04/2012 of February 17, 2012, governing national non-governmental organizations and received a compliance certificate from the Rwanda Governance Board (RGB) on June 17, 2013.

Vision: A rural world responsible for its self-socio-economic development.

Mission: Supporting integrated development through rural population initiatives aimed at self-development.

Objectives:

• Combating the marginalization of rural areas.
• Promoting and strengthening associations, cooperatives, and farmers' groups.
• Supporting rural development initiatives in various socio-economic sectors.

2. Tender background 

DUHAMIC-ADRI is a national non-governmental organization that has been operating in Rwanda since 1988, with the mission of contributing to the socio-economic development of the Rwandan population through sustainable community-based initiatives. In line with its strategic plan and ongoing efforts to improve service delivery and generate sustainable income, DUHAMIC-ADRI intends to construct a modern building.

The proposed building (Basement + G + 2 + Penthouse) will be in Kicukiro District, Niboye Sector, and is envisioned to provide quality residential units that will contribute to the organization’s financial sustainability while also addressing the growing demand for housing in Kigali.

To achieve this, DUHAMIC-ADRI seeks to hire a qualified and experienced construction company capable of delivering the project in accordance with approved architectural designs, technical specifications, and relevant national construction standards.

The scope of work is further detailed in the attached Terms of Reference, Bills of Quantities and Drawings for your reference.

3. The following mandatory documents must be submitted with the technical proposals

• Company registration certificate issued by RDB related to construction 
• A valid certificate of good standing issued by RDB
• A Valid Tax Clearance Certificate from RRA 
• A Valid RSSB compliance certificate 
• A signed commitment letter confirming the bidder’s ability to execute the work within 6 months after signing the contract.
• Bidders must provide a bid security issued by a recognized insurance company or bank, equivalent to 13,598,842 Rwf and valid for at least 120 days from the bid submission deadline.
• A Valid credit line with its contract equal or above 400 million Rwandan Francs
• A site visit certificate to be issued by DUHAMIC-ADRI 

4. Safeguarding clauses

Safeguarding and protection from Sexual Exploitation and Abuse (PSEA) is everyone’s responsibility who works directly or indirectly with DUHAMIC-ADRI services delivery and operations. All DUHAMIC-ADRI staff and affiliates, including volunteers and Suppliers; sub-Suppliers’ staff and implementing partners are required to adhere to DUHAMIC-ADRI’s full safeguarding and protection policy procedures and the separate Code of Conduct that always values principles of PSEA.

DUHAMIC-ADRI has a zero tolerance to Sexual Exploitation and any other form of abuse. Child and vulnerable abuse, exploitation, harassment, discrimination, and human trafficking are strongly prohibited behaviours. All implementing partners/suppliers who are contracting with DUHAMIC-ADRI must adhere to DUHAMIC-ADRI’s full safeguarding and protection policy in addition to the code of conduct.

By applying to this tender, the supplier, is committed to denounce and to report any safeguarding issues or fraud face to face or at the reporting email for safeguarding issues at” feedback@duhamic.org.rw ”, Toll Free: 8470 and telephone number: 0788305329 without delays.

By Applying to this tender as a supplier, I understand that DUHAMIC-ADRI has the rights to ensure 100% compliance with safeguarding and protection policies via spot checks or any other form of control mechanisms. If my business isn’t compliant, DUHAMIC-ADRI will take appropriate measures or immediately stop the contract of financial support depending on the nature and severity of the safeguarding incident detected.

Note:

• All interested bidders are required to participate in a mandatory site visit, scheduled from September 12 to 16, 2025, between 09:00 AM and 05:00 PM on working days only.

• Bidders who score below 70% in their technical proposals will not be shortlisted for the financial proposal opening, and their financial proposals will be returned unopened.

• Participation through a joint venture is not allowed for this tender

Thank you for expressing interest in working with DUHAMIC-ADRI

Done at Kigali September 10, 2025

MUHIGIRWA Benjamin

Executive Secretary