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Section II. Instructions to bidders, Bid Data Sheet (BDS) The following specific data for the Services to be procured shall complement, supplement, or amend the provisions in the Instructions to Bidders (ITB). Whenever there is a conflict, the provisions herein shall prevail over those in ITB. |
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ITB Clause Reference |
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ITB 1.1 |
The Procuring Entity is: NGALI HOLDINGS LTD |
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ITB 1.2 |
Tender Reference No: OCB/02/03/NH/2026 |
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ITB 2 |
The Source of funds: |
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ITB 7 |
Clarification of bids will be addressed to The NGALI HOLDINGS LTD. Clarifications may be requested not later than 1 days before the submission date during working days. For Clarification of bid purposes only, the Procuring Entity’s address is: NGALI HOLDINGS Bodifa Mercy House, 7th Floor, Kimihurua, Gasabo, Kigali - Rwanda Email :charity.mutesi@ngali.com
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ITB 10 |
The language of the bid is English |
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ITB 11.1 |
The Bidder shall submit in its bid the following: N/A |
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ITB 13 |
Alternative Bids shall not be considered. |
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ITB 14.5 |
The INCOTERMS edition is: “INCOTERMS N/A |
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ITB 14.6 |
Prices quoted by the Bidder shall be fixed during the Bidder’s performance of the Contract (One year) and not subject to variation on any account. A Bid submitted with an adjustable price quotation shall be treated as non-responsive and shall be rejected. |
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ITB 15.1 |
The Bidder is required to quote in the Rwanda Francs currency.
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ITB 18.1 |
The bid validity period shall be ninety (90) calendar days, and shall remain valid for a period of 28 days beyond the validity period of the bid. |
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ITB 19.1 |
Bid shall include a Bid Security issued by only a reputable and recognized Bank operating in Rwanda. N/A |
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ITB 19.2 |
The amount of the Bid Security N/A |
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ITB 20.1 |
In addition to the original of the bid, the number of copies are: 01 copy. |
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ITB 22.1 |
Bids shall be received at Ngali Holdings procurement office no later than Date: 13th/04/2026 Time: 10:00am
The bid opening shall take place at the following address: NGALI HOLDINGS LTD Board Room Date: 13th/04/2026 Hour: 10:30 am |
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ITB 32 |
Bid prices will be in Rwanda Francs (Rwf) currency VAT Inclusive |
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ITB 33 |
Domestic preference N/A |
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ITB 34.3(a) |
The evaluation will be done for the entire tender. If a Price Schedule shows items listed but not priced, their prices shall be assumed to be included in the prices of other items. An item not listed in the Price Schedule shall be assumed to be not included in the bid, and provided that the bid is substantially responsive, the average price of the item quoted by substantially responsive bidders will be added to the bid price and the equivalent total cost of the bid so determined will be used for price comparison. The evaluation committee shall base on their confidential budget relevant to the service to be provided and the lowest offer and after sample approval shall be awarded the tender although it shall not be the only criteria to award the tender. |
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ITB 40 |
The maximum percentage by which an addendum to the contract may be done is 20%
This tender intends to select service provider who shall sign a framework agreement of one year (which may be renewable twice upon satisfactory performance of the contract) |
Section III. Evaluation and Qualification Criteria
Proposal will be evaluated based on the following criteria:
- Experience in providing cleaning services
- Proposed tea, coffee preparation and cleaning methodology and schedule
- Cost competitiveness
- Compliance with local regulations and standards
Section IV: TECHNICAL SPECIFICATIONS
I. The supplier’s Tasks
- Prepare Refreshment to NHL Staffs
- Daily cleaning of all designated areas including offices, common areas and restrooms
- Periodic Deep cleaning of carpets, upholstery, and other specified surfaces
- Waste collection and disposal in accordance with local regulations
- Window cleaning on a schedule basis
- Supply and replenishment of hygiene and cleaning supplies as per attached list.
- Prepare Refreshment to NHL Staffs (Tea& Coffee preparation and Service)
- The Supplier shall pay six (6) cleaners at the competitive market rate for the services outlined
- RSSB taxes exclusive: Payee, RSSB: Pension and Maternity, Medical Insurance.
2. Duration of Contract:
The contract period will be one-year renewable based on services satisfaction
3. Administrative Documents:
Interested parties are requested to submit the following documents along with their proposal:
- RDB Certificate
- RRA Tax Clearance
- RSSB certificate
- Previous Service certificates
- 6 cleaners Salaries break Downs with RSSB taxes
- Supplies cost breakdown, including all applicable taxes
4. Evaluation Criteria:
Proposal will be evaluated based on the following criteria:
- Experience in providing cleaning services and Tea preparation
- Proposed tea service, coffee preparation and cleaning methodology and schedule
- Cost competitiveness
- Compliance with local regulations and standards
5. CLEANING ITEMS
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Description |
Unit |
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Toilet papers |
Ctns |
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Toilet soap |
Ltrs |
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Liquid soap |
Ltrs |
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Toilet brushes |
Pcs |
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Heavy duty toilet gloves |
Pcs |
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Office air fresheners |
Pcs |
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Scrubbers |
Pcs |
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Vim |
Pcs |
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Omo/Laundry detergent |
Kgs |
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Insecticides |
Pcs |
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Broom brushes |
Pcs |
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Toilet Block |
Pcs |
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Cleaning cloths |
Pcs |
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Buckets |
Pcs |
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Torchons |
Pcs |
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Moping sticks |
Pcs |
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Tile polishing |
Pcs |
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Round Bathroom step trash |
Pcs |
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Uniforms/Aprons |
Pcs |
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Tile cleaning products |
Pcs |
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Window cleaners |
Pcs |
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Hand washing liquid soap |
Pcs |
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Moppers |
Pcs |
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Furniture polish |
Pcs |
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Wiping cloths |
Pcs |