PUBLIC TENDER NOTICE # PIH/IMB/ 9359 /M11/ FY 26

TENDER TITTLE: THE SUPPLY OF A COMPREHENSIVE MAINTENANCE PACKAGE FOR THE ULTRASOUND MACHINES (ESAOTE) INSTALLED AT PIH-SUPPORTED HOSPITALS UNDER A FRAMEWORK AGREEMENT

SOURCING METHOD: NATIONAL OPEN COMPETITION 

Partners In Health (PIH) is a nonprofit organization with its headquarters in Boston, Massachusetts, whose mission is to provide quality health care for poor and most in need populations around the world. Since 2005, the Ministry of Health in Rwanda has worked with PIH Rwanda, also known as Inshuti Mu Buzima, to improve the quality of care in the country and increase health care access for Rwanda most in need populations. PIH/IMB have since helped to bring high-quality health care to three Districts namely: Kayonza, Burera and Kirehe. 

Partners In Health / Inshuti Mu Buzima is seeking for proposals from domestic qualified and authorized companies for the supply and installation of comprehensive maintenance package for the ultrasound machines (esaote) installed at PIH-supported hospitals under a framework agreement.

 Interested, qualified and authorized business companies should submit their proposals bearing the following requirements:

Compulsory requirements: 

1. The Bidder should not be suspended or blacklisted by PIH-IMB or OnePIH. 
2. The Bidder should not be blacklisted or revoked licenses by the Rwanda Public Procurement Authority or other relevant regulatory bodies. 
3. The Bidder should not have any ongoing contracts with PIH-IMB that demonstrate poor performance. 
4. The Vendors or companies owner must not have been employed by PIH or OnePIH within the past five years, unless PIH seeks their expertise for consultancy services based on proven specialized knowledge.
5. The Bidder must provide company name; location details, showing a well-known physical address building; Street number Emails, contacts. 

Administrative requirement:

1. The bidders must submit Proof of business registration in the field of pharmaceutical and medical sector issued by Rwanda Development Board (RDB certificate).
2. The bidders must submit valid tax clearance certificate issued by Rwanda Revenue Authority.
3. The bidders must submit Business License tax (Patente) for the last six months 

Technical requirements:

Interested companies should consider ToRs (Terms of references) available in Partners In Health/Inshuti Mu Buzima e-Procurement System following this link: (https://pih-imb.org.rw/eprocurement/index.php) 

Financially, the bid shall indicate:

1. The financial offer shall be submitted using Rwandan Francs currency 
2. The financial offer shall include all applicable taxes and charges 
3. The financial offer indicate shortest delivery time for the spare parts. 
4. The bidders must provide clear information on terms and conditions of payment (preferable after delivery).
5. The offer validity shall not be lower than 120 calendar days from the day of the bids submission.

• Special requirements prior to the contract award 

1. The bidder must provide evidence of an existing of operational business including store of the Medical equipment before any contract award.
2. Due diligence should be conducted by Partners In Health prior to awarding the contract.
3. Bidders without a physical business location and stock in their name will be automatically disqualified from the tendering participation.

1. Submission of bids to PIH:

All proposals from interested bidders must be electronically submitted to Partners In Health/Inshuti Mu Buzima e-Procurement System

 (https://pih-imb.org.rw/eprocurement/index.php) before December 20, 2025 to 11: 59 pm (closing time) Kigali time prompt – Failing to follow this instruction proposals will not be considered.

The results of public opening will be available in the system starting from December 21, 2025 00: 00 am.

1. Special Notes:

(1) There is no fee paid to obtain the Tender document. 

(2) Partners In Health is not obliged to purchase or to pay for any costs incurred by the bidder in preparation of his/her proposal in response to this tender notice.

 (3) PIH/IMB employees are restricted from participating in any PIH tender.

(4) For more information about this tender interested bidders shall contact Partners In Health team using following email address:imbprocurement@pih.org/procurement.pih@gmail.com

(5)PIH e-procurement bidding processes tutorial is available on: 

https://pih-imb.org.rw/eprocurement/biddingvideo.html

Done at Kigali on November 20, 2025
 

Senior Director of Procurement & Logistics 

Partners In Health / Inshuti Mu Buzima