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Request for Quotations to Supply Camera and Accessories

International Alert

International Alert (Alert) is an international organization headquartered in the United Kingdom that works to build peace by working with local civil society organizations through research, advocacy, capacity building, inclusive dialogue, and political and civic participation.

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Request for quotation

International Alert kindly requests your best offer to supply the following items and provide photography/videography training to its staff.

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DESIGNATION

SPECIFICATIONS

UNIT OF MEASURE

QUANTITY

1

Camera Tripod

Benro Kh-25:

Maximum Load Capacity: 5 kg (11 lbs)

Material: Aluminium alloy

Max Height: 155 cm (61 inches) with the center column extended

Min Height: 73 cm (28.7 inches)

Folded Length: 75 cm (29.5 inches)

Weight: Approximately 3.1 kg (6.8 lbs)

Head Type: Fluid video head (KH25 head)

Pan and Tilt Movement: Fluid drag for smooth motion

Tilt Range: +90° to -80°

Pan Range: 360°

Quick Release Plate: Compatible with 501PL type

Leg Lock Type: Flip lock for quick adjustments

Feet Type: Dual spike and rubber feet for stability on various terrains

Piece

1

2

Wireless LAV Microphone

Pro 800D WLM:

Transmission Type: UHF (Ultra High Frequency) for reduced interference

Frequency Range: Typically between 500 - 800 MHz (check specific country regulations)

Channel Options: Multiple channels to avoid interference with other devices

Transmission Range: Up to 100 meters (330 feet) in open space, dependent on environmental conditions

Microphone Type: Lavalier (omnidirectional), allowing for hands-free operation

Power Source: AA batteries for both transmitter and receiver, with a battery life of approximately 8 hours

Receiver Output: 3.5 mm output jack for easy connection to cameras, recorders, or PA systems

Audio Quality: High-fidelity sound with low background noise

Noise Reduction: Built-in noise reduction circuitry for clear audio capture

Bodypack Transmitter: Lightweight and compact, clips onto clothing

Accessories Included: Includes clip, windscreen, and carrying case for portability and protection

Package (2transmitter and receivers)

1

3

Gimbal

RONIN SC

Payload Capacity: Up to 2 kg (4.4 lbs)

Dimensions (Folded): 220 x 200 x 75 mm (8.66 x 7.87 x 2.95 inches)

Weight: 1.1 kg (2.4 lbs) without handle and accessories

Battery Life: Up to 11 hours on a single charge

Charging Time: Approximately 2.5 hours

Battery Type: Built-in 2450 mAh lithium-ion battery

Control Modes:

Pan, Tilt, Roll Control: Smooth 3-axis stabilization

Sport Mode: Allows fast tracking for dynamic scenes

ActiveTrack 3.0: Uses the DJI Ronin app for subject tracking

Force Mobile: Allows remote control of the gimbal’s movement using a smartphone

Time-lapse and Motion-lapse: For time-lapse video with smooth motion

Mounting Compatibility: Universal quick-release plate with 1/4"-20 and 3/8"-16 mounting options

Bluetooth Compatibility: Connects to the DJI Ronin app for smartphone control

App Compatibility: DJI Ronin app for both iOS and Android, enabling calibration, firmware updates, and customized control settings

Accessories: Includes focus wheel, tripod grip, camera riser, and quick-release plate

Packaged bag

1

4

Light

Red light

Light Type: LED red light panel

Wavelength: Typically 630 nm - 670 nm for true red lighting

Brightness Control: Dimmable with adjustable brightness levels

Power Source: Battery-powered or DC power adapter (varies by model)

Mounting Options: 1/4"-20 mounting threads for compatibility with tripods or stands

Dimensions: Compact, often around 5 to 10 inches in size (model-dependent)

Beam Angle: Wide beam angle for even light distribution

Material: Aluminium or ABS plastic housing for durability

Color Temperature: Pure red with no color temperature adjustments

Applications: Ideal for creative effects, portrait highlights, and mood lighting in photography and videography.

Piece

2

5

Speed light

V1

Flash Head: Round head for soft, even light distribution

Guide Number (GN): 92 (at ISO 100, 50mm)

Power Output: 76Ws

Zoom Range: 28-105mm (auto and manual zoom options)

Flash Modes: TTL, Manual, and Multi (stroboscopic)

Recycle Time: 1.5 seconds at full power

Battery Type: Rechargeable lithium-ion battery, 2600mAh

Battery Life: Up to 480 full-power flashes per charge

Colour Temperature: 5600K ± 200K

High-Speed Sync (HSS): Up to 1/8000s

Tilt/Swivel Head: Tilts from -7° to 120°; rotates 330° for flexible positioning

Wireless Capability: Built-in 2.4GHz X System for wireless triggering, compatible with Godox X series transmitters

Additional Features:

Magnetic accessory mount for quick attachment of light modifiers

LED modelling light (10-level adjustable brightness)

Overheat protection for extended use

Piece

1

6

Desktop CPU

i5 generation 12, 21 inches screen

CPU (Intel Core i5 12th Gen):

Architecture: Alder Lake (Hybrid architecture with performance and efficiency cores)

Core/Thread Count: Typically, 6 Performance cores and 4 Efficiency cores (10 cores, 16 threads)

Base Clock Speed: Around 2.5 GHz (may vary by model)

Max Turbo Frequency: Up to 4.4 GHz (may vary by model)

Cache: 12 MB Intel Smart Cache

Integrated Graphics: Intel UHD Graphics 770

Memory Support: DDR4 (up to 3200MHz) and DDR5 (up to 4800MHz)

Power Consumption (TDP): 65W or 125W depending on the model (e.g., i5-12600K, i5-12400)

21-inch Monitor:

Resolution: Full HD 1920x1080 (common for 21-inch screens)

Panel Type: IPS (for better colour and viewing angles), though TN and VA are also available

Refresh Rate: Typically, 60Hz, but some models may offer 75Hz or higher

Response Time: 5ms (standard for IPS panels), faster for TN panels

Connectivity: HDMI, DisplayPort, VGA, depending on model

Adjustability: Tiltable stand, with VESA mount compatibility on some models

Piece

1

7

Camera SanDisk cards

120 speed/over with 128GB/ over

SanDisk Ultra SDXC UHS-I (120 MB/s, 128GB - 1TB)

Speed: Up to 120 MB/s read speed (suitable for Full HD video, slower for 4K)

Capacity Options: 128GB, 256GB, 512GB, 1TB

Best for: Entry-level DSLRs and mirrorless cameras; great for HD video and burst photography.

Durability: Shockproof, temperature-proof, waterproof, and X-ray proof.

Compatibility: Compatible with SDXC-enabled devices, including DSLRs, mirrorless, and 4K cameras.

Video Speed Class: Often V30 or V90 for smooth video capture

Piece

2

8

Headphones

Sony WH-1000XM5 or other mark

Type: Over-ear, wireless

Features: Active Noise Cancellation, touch controls, 30-hour battery life, adaptive sound control

Sound Quality: Exceptional sound with deep bass and clarity

Connectivity: Bluetooth and wired (3.5mm jack)

Ideal For: Travel, commuting, and everyday use

Piece

1

9

Camera

EOS R5 Full-Frame Mirrorless Camera

Sensor:

Type: Full-frame (35.9 x 23.9 mm) CMOS sensor

Effective Pixels: Approximately 45 megapixels

ISO Range: 100-51,200 (expandable to 50-102,400)

Image Processor: DIGIC X processor for high-speed performance

Autofocus: Dual Pixel CMOS AF II with 1,053 AF points

Eye detection AF for humans and animals

AF working range: -6 EV to 18 EV

Continuous Shooting: Up to 20 fps with electronic shutter

Up to 12 fps with mechanical shutter

Video Recording: 8K video recording at up to 30p

4K video recording at up to 120p

10-bit 4:2:2 internal recording

Canon Log support for color grading

Viewfinder and LCD: 5.76 million-dot OLED electronic viewfinder (EVF)

3.2-inch fully articulating touchscreen LCD with 2.1 million dots

Image Stabilization: In-body image stabilization (IBIS) with up to 8 stops of correction

Connectivity: Dual Wi-Fi and Bluetooth for wireless sharing and remote control

Dual card slots: 1 x CFexpress, 1 x SD UHS-II

Body and Design: Weather-sealed magnesium alloy body

Weight: Approximately 738 grams (1.62 lbs) with battery and card

Battery Life: LP-E6NH battery, approximately 320 shots (CIPA standard)

Piece

1

10

Camera lens

Canon RF 24-105mm f/4L IS USM Specifications

Type: Standard zoom lens for full-frame mirrorless cameras

Focal Length: 24-105mm

Aperture: Maximum f/4 (constant throughout zoom range)

Lens Construction: 18 elements in 15 groups

Image Stabilization: Optical Image Stabilization (up to 5 stops)

Autofocus: Ultrasonic Motor (USM) for fast and quiet focusing

Minimum Focus Distance: 0.45m (1.48 ft)

Maximum Magnification: 0.3x

Filter Size: 77mm

Weight: Approximately 700 grams (1.54 lbs)

Dimensions: 83 x 107mm (3.3 x 4.2 inches)

Piece

1

11

Mount adapter

EF-EOS

anon EF-EOS R Mount Adapter Specifications

Compatibility: Canon EF and EF-S lenses with Canon EOS R series mirrorless cameras.

Type: Mount adapter (electronic)

Build Quality: Durable and lightweight construction

Features: Full Functionality: Maintains all lens functionalities, including autofocus, image stabilization, and aperture control.

Weather-Sealed: The adapter has a weather-sealed design that matches the weather-resistant build of EOS R cameras and compatible lenses.

Compatibility with Lens Profiles: Enables access to lens correction data stored in compatible lenses when using Canon's Digital Lens Optimizer.

Weight: Approximately 130 grams (0.29 lbs)

Dimensions: Compact size that does not significantly increase the overall length of the lens setup.

Piece

1

12

Camera lens

Canon EF 70-200mm f/2.8L IS III USM Specifications

Type: Telephoto zoom lens

Focal Length: 70-200mm

Aperture: Maximum f/2.8 (constant throughout the zoom range)

Lens Construction: 23 elements in 19 groups

Image Stabilization: Yes, up to 3.5 stops of stabilization

Autofocus: Ultrasonic Motor (USM) for fast and quiet focusing

Minimum Focus Distance: 1.2m (3.9 ft)

Maximum Magnification: 0.21x

Filter Size: 77mm

Weight: Approximately 1,480 grams (3.26 lbs)

Dimensions: 88.8 x 199mm (3.5 x 7.8 inches)

Weather-Sealed: Yes, designed for durability in challenging conditions

Piece

1

14

 Strobe Monolight

Flashpoint XPLOR 600 HSS Specifications

Power Output: 600Ws (watt-seconds)

Recycle Time: 0.01 to 2.5 seconds (depending on power level)

Flash Duration: 1/300 to 1/12,000 seconds (varies with power output)

Battery: 11.1V 2600mAh lithium-ion battery (removable)

Approx. 500 full-power flashes per charge

Modeling Light: 10W LED modeling light with adjustable brightness

Wireless Connectivity: Built-in 2.4GHz wireless receiver (compatible with Godox X system)

High-Speed Sync (HSS): Supports HSS up to 1/8000 seconds

TTL Compatibility: Supports E-TTL / E-TTL II (for Canon), i-TTL (for Nikon), and TTL for other brands when using the appropriate transmitter

User Interface: LCD panel for easy adjustments and settings

Cooling System: Built-in fan for extended shooting sessions

Mounting Options: Bowens S-type mount for compatibility with various light modifiers

Weight: Approximately 2.8 kg (6.2 lbs) including battery

Dimensions: 300 x 180 x 120 mm (11.8 x 7.1 x 4.7 inches)

Piece

15

External disk

TB 2,4

Western Digital My Passport (2TB)

Type: Portable HDD

Interface: USB 3.0 (backward compatible with USB 2.0)

Features: Password protection and hardware encryption, backup software included

Dimensions: 110 x 81 x 19 mm (4.33 x 3.19 x 0.75 inches)

Weight: Approximately 0.25 kg (0.55 lbs)

Piece

16

Reader card

Camera reader card:

SanDisk ImageMate Pro SD UHS-II/CF Reader

Supported Formats: SD, SDHC, SDXC, microSD, CompactFlash (CF)

Interface: USB 3.0 (with USB-C adapter included)

Features: High-speed transfers with UHS-II support, durable design, backward compatibility with USB 2.0

Dimensions: Compact and portable

Compatibility: Works with both Windows and macOS systems

Piece

17

Camera backpack

CADeN Camera Backpack Bag Professional for DSLR/SLR Mirrorless Camera Waterproof, Camera Case Compatible for Sony Canon Nikon:

Lowepro ProTactic 450 AW II

Capacity: Holds a DSLR with a 24-70mm lens attached, plus 3-4 additional lenses and accessories

Compartments: Adjustable padded dividers for customizable organization

Access Points: Side access and top access for quick retrieval

Weather Resistance: Includes an All Weather cover

Comfort: Padded shoulder straps and back panel with ventilation channels

Weight: Approximately 1.8 kg (4 lbs)

Piece

18

Training cost per staff

Staff

Staff

20

Documents required

  • RDB Company registration certificate.
  • Valid RRA Tax clearance Certificate
  • Valid RSSB clearance certificate
  • VAT registration certificate
  • E-filling acknowledgement receipt for year ended 31st, December 2023
  • 3 references from reputable organizations/institutions that have contracted the bidding company.
  • Proven experience in training people in Photography and videography.

Quotations will be submitted to the International Alert by e-mail to Rwanda@international-alert.org not later than 7th/11/2024 @ 5pm. Any late submission will not be considered.

Done at Kigali, on the 31 October 2024

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