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Request for Expression of Interest for Pre‐qualification for Repair and Servicing of Motor Vehicles (Garage Services) for 2026

ActionAid Rwanda (AAR)

We're a global justice federation working to achieve social justice, gender equality and poverty eradication.

We reach out to the poorest and most vulnerable people in Rwanda to help them realise their rights to services such as food, shelter, work, education and healthcare; and to give them a voice in the decisions that affect their lives.

 

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https://www.actionaid.org/rwanda

REQUEST FOR EXPRESSION OF INTEREST FOR PRE‐QUALIFICATION FOR REPAIR AND SERVICING OF MOTOR VEHICLES (GARAGE SERVICES) FOR 2026.

ActionAid Rwanda is a National Organization and an Affiliate Member of the ActionAid Global Federation. It has mission of working with people living in poverty with a focus on women and girls to eradicate poverty and injustice.

ActionAid Rwanda is inviting qualified, reputable Garage to submit their proposals for REPAIR AND SERVICING OF MOTOR VEHICLES FOR 2026

The purpose of this Request for Expression of Interest is to shortlist legally registered service providers with pre‐requisite qualifications to be considered for contractual purposes to handle the repair and servicing of motor vehicles (garage services) ActionAid Rwanda in 2026.

ActionAid Rwanda reserves the right to reject all Expressions of Interest not fulfilling requirements associated with this request. ActionAid Rwanda will in no case be responsible or liable for any and/or all costs associated with the preparation and submission of Expressions of Interest.

The expressions of interest should reflect the documentation as per the example below:

  • A cover letter addressed to Actionaid Rwanda Interim Executive Director, 
  • Company Profile,
  • Company information, including, vendor’s physical address, full legal name, email address, website and contact person,
  • Company RDB registration certificate clearly demonstrates legal registration in the category being applied for,
  • Valid tax registration certificate from Rwanda Revenue Authority,
  • Valid clearance from RSSB,
  • Valid tax clearance and proof of EBM,
  • References from three (3) former or current clients within the past two years,
  • The bidder(s) should have expertise(s) in repair and maintenance of TOYOTA products Vehicles and YAMAHA products Motorcycles;
  • Financial Proposals (estimated costs); see attached a list of services

DETAILED - FINANCIAL PROPOSAL

VEHICLES

SIMPLE SERVICE A (5,000KM)

S/N

Quantity

Items

Unit Price (RWF)

Total price (RWF)

1

1L

Engine oil/Huile de moteur

2

1L

Distilled water /Eau distillée

3

1/4L

Brake fluid /Huile de frein

4

1L

Labor / Main d’oeuvre

 Sub-Total

SIMPLE SERVICE B (10,000KM)

S/N

Quantity

Items

Unit Price (RWF)

Total price (RWF)

1

1L

Engine oil/Huile de moteur

2

1L

Distelled water /Eau distillée

3

1L

Brake fluid /Huile de frein

4

1L

Oil filter / Filter à huile

5

1L

Cleaning air filter

6

1L

Greasing/Graissage

7

1L

Labor/Main d’oeuvre

 Sub-Total

GENERAL SERVICE C (at 15, 000KM)

S/N

Quantity

Items

Unit Price (RWF)

Total price (RWF)

1

1L

Engine oil/Huile de moteur

2

1L

Distelled water /Eau distillée

3

1L

Brake fluid /Huile de frein

4

1L

Oil filter / Filter à huile

5

1L

Gear box oil/Huile de boite de vitesse

6

1L

Cleaning air filter

7

1L

Greasing/Graissage

8

1L

Huile hydraulique

9

1L

Diesel filter /Filter à mazout

10

1L

Air filter/ Filter à air

11

1L

Bougie de prechauffage/Preheating plug

12

1L

Ampoule special à iode

13

1L

Ampoule ordinaire

14

1L

Ampoule de clignotant

15

1L

CTC de ressort

16

1L

CTC de triangle

17

1L

CTC de barrestabilisateur

18

1L

Altenator belt/ Courroie d’alternateur

19

1L

Courroie de climatiseur

20

1L

Courroie de pompehydraulique

21

1L

Courroie de distribution

22

1L

Labor/Main d’oeuvre

 Sub-Total

BRAKE SYSTEM AND SUSPENSION

S/N

Quantity

Items

Unit Price (RWF)

Total price (RWF)

1

1

Brake band/ Bandefrein

2

1

Brake pad/ Plaquette de frein

3

1

Front shock absorber/ Amortissement avant

4

1

Rear shock absorber/Amortissement arrière

5

1

Disque de frein

6

1

Tambour de frein

7

1

Buserule de barre tirant

8

1

Buserule de barre stabilisateur

9

1

Buserule de barre de tosion

10

1

Tige stabilisateur avant

11

1

Tige stabilisateur arrière

12

1

Roture de triangle

13

1

CTC d’amortissement avant

14

1

CTC d’amortissement arrière

15

1

Roture de suspension

16

1

Couppelle de frein

17

1

Roulement de cardan

18

1

Buserule de barre avant

19

1

Roture de direction

20

1

Kit moyen

21

1

Maitre Cylindre de frein

22

1

Cylindre Recepteur de frein

23

1

Cable – frein a main

24

1

Cale de plaquette

25

1

Roulement de moyen Avant

26

1

Roulement de moyen Arriere

27

1

Bourrage de moyen Avant

28

1

Bourrage de moyen Arriere

29

1

Bourrage de Boite vitesse

30

1

Bourrage de Diff

31

1

Ressort a Lame

32

1

Croisillon de Cardan

33

1

Klaxon

34

1

ABS

35

1

Etrier dr freinage

36

1

Cremallere de direction

 Sub-Total

 

CLUCH SYSTEM (SYSTEM D’EMBRAYAGE)

S/N

Quantity

Items

Unit Price (RWF)

Total price (RWF)

1

1

Disque d’embrayage

2

1

Plateau d’embrayage

3

1

Butee d’embrayage

4

1

Couppelle d’embrayage

5

1

Maitre Cylindre d’embrayage

6

1

Cylindre Recepteur d’embrayage

 Sub-Total

ENGINE REPAIR (Spare Parts & Service)

S/N

Quantity

Items

Unit Price (RWF)

Total price (RWF)

1

1

Croix d’ admission

2

1

Piston

3

1

Segment bloc moteur

4

1

Segment piston

5

1

Culasse

6

1

Soupape

7

1

Coussinet

8

1

Parier

9

1

Bielle

10

1

Vilebrequin

11

1

Pompe injecteur

12

1

Pompe a eau

13

1

Bougie de profecharge

14

1

Filtre a air

15

1

Filtre a huile

16

1

Filtre de mazout

17

1

Kit Joint Moteur

18

1

Joint de Culasse

19

1

Nez Injecteur

20

1

Tete hydraulique Pompe Injecteur

21

1

Pompe a Huile

22

1

Demarreur

23

1

Alternateur

24

1

Charbon de Demarreur

25

1

Turbon

 Sub-Total

BREAKDOWN SERVICE

S/N

Quantity

Items

Unit Price (RWF)

Total price (RWF)

1

1

Round – Kigali

2

1

Eastern Province/Karongi District

3

1

Southern Province/ Musanze District

4

1

Northern Province/Nyanza District, Gisagara District & Nyaruguru District (Ruheru Sector)

Sub-Total

General - Total

Well prepared bids written in English in sealed envelope and presented in 2 copies one of which is original with the subject “EOI FOR REPAIR AND SERVICING OF MOTOR VEHICLES AND MOTOCYCLES (GARAGE SERVICES) FOR 2026” and must be submitted to ActionAid Rwanda Head offices at Remera, KG 178 ST, Near Amahoro National Stadium next to RSSB/CSS Building not later Tuesday18/11/2025 at 15 :00 pm. Late bids will be rejected.

Actionaid Rwanda values mutual respect, integrity and honest, humility, accountability, equity, and justice among others.

Important Information

  • The prices should be fixed for the period of one year unless for the case of force majeure;
  • Submission of tenders without financial quotations will not be considered in this regard.

AAR Management

Click on the APPLY button to send your application documents:
  • Your application will be sent to the employer immediately (Allowed formats: .doc .pdf .txt .docx)
  • A confirmation email will be sent to you few minutes afterwards
  • You can request any documents archived from our website (ex: a job description, a CV, a cover letter...)
Please bear in mind that you should never be requested to pay to get interviews, or to pass extra certifications etc...