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Request for Expression of Interest (EOI)provision of Office Facility for LWIR Head Office – Kigali

Living Water International- Rwanda

Since 2007, Living Water has embarked on a transformative journey in Rwanda, dedicating itself to providing safe water to communities in need. Our focus initially rested on operations, but in 2012, under the guidance of the Ministry of Natural Resources, we shifted our efforts to the Ruhango district. As our commitment deepened, Nyanza District became part of our fold in 2019. This strategic approach enables us to form meaningful connections within the very communities we serve. Our distinct approach, implementing WASH Program Areas, fosters enduring physical and spiritual development. By addressing the critical needs of water, hygiene, and sanitation, we foster ownership and sustainability, engaging communities, churches, leaders, and stakeholders. This fusion of gospel and service creates a unique tapestry of transformation, empowering local churches as leaders in their communities.

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https://www.water.cc

REQUEST FOR EXPRESSION OF INTEREST (EOI)PROVISION OF OFFICE FACILITY FOR LWIR HEAD OFFICE – KIGALI

1. Background 

Living Water International Rwanda (LWIR), an affiliate of Living Water International (LWI), is a Christian non-governmental organization providing Water, Sanitation, and Hygiene (WASH) services in Rwanda since 2007. As LWIR continues its operations in Rwanda , it is seeking a suitable office facility for its Head Office to support its administrative, operational, and programmatic needs.

LWIR invites expressions of interest from reputable property owners, developers, or agents to provide a secure, well-located office facility in Kigali that meets the requirements set out below.

2. Requirements for the Office Facility

The facility should meet at least the following specifications:

Feature

Minimum Requirement

Location

Kigali City, accessible by main roads, safe and secure neighborhood, close to amenities and public transport.

Size & Layout

– At least 7 lockable private offices (i.e. rooms with doors and locks), suitable for managers or executive staff
– Additional shared working space / open plan area as needed.
– Reception / waiting area.
– Meeting / board room.
– Storage or filing room.
– Sufficient sanitary facilities (toilets), separated by gender 

Security & Safety

Secure perimeter (fence, gate), secure doors and window parking area, fire safety measures (extinguishers, alarms, emergency exits), backup power supply (generator preferred).

Utilities & Infrastructure

Reliable supply of electricity, water; adequate lighting and ventilation; sufficient electrical outlets; 

Parking

On-site parking for staff and visitors

Condition & Finish

Well-maintained, clean, functional; ready for occupancy 

Lease / Ownership Terms

Available for lease with clearly defined terms, flexibility for LWIR as tenant, transparency in rent, service charges, maintenance responsibilities.

3. Eligibility & Minimum Requirements

Interested parties should meet the following minimum criteria:

  • Ownership or valid lease rights to offer/supply the facility (legal proof).
  • Demonstrated experience providing office premises to organizations (NGO / corporate, etc.)
  • Ability to ensure, upkeep, maintenance, and management of the facility over the lease period.
  • Compliant with relevant Rwanda building, safety, and tenancy regulations and licensing.
  • Clear title / no legal encumbrances on the property.

4. Submission Instructions

All submissions must include:

  • Technical Proposal:
    • Description of the facility: number of rooms/offices, total area (m²), layout plan or map, condition of building, amenities, utilities, parking, security features.
    • Address / location; accessibility details.
    • Photographs of interior and exterior.
  • Financial Proposal:
    • Proposed rent per month including any service charges, maintenance, utilities if applicable.
    • Terms of lease: duration, notice period, responsibilities for maintenance, modifications.
  • Supporting Documents:
    • Title deed or proof of ownership / valid lease rights.
    • Building compliance certificates (if any).
    • References from previous tenants or clients.
    • Company / individual profile of landlord / agent.
  • Contact Information:
    • Name, title, postal address, email, phone of proposer.
  • Submission and deadlines: Submissions should be sent via email
    to: LWIRProcurement@water.cc by October 25th, 2025, at 17:00 (Rwanda time), late submissions will not be accepted.
  • Email subject line must read: “Expression of Interest for provision of office facility for LWIR Head office – Kigali ”

5. Evaluation Criteria

Submissions will be evaluated based on:

  • Conformity to technical requirements (number of lockable offices, condition, layout).
  • Location and accessibility and neighborhood 
  • Value for money (rent, terms, total cost).
  • Flexibility of lease/terms.
  • Capacity to ensure maintenance, and readiness of occupancy.

6. Important Notes

  • LWIR reserves the right not to select any facility, or to terminate the expression of interest process at any time, without being liable to any proposer.
  • Only shortlisted proposals will be contacted for further negotiation and site visit.
  • All costs incurred by proposers in preparing their EOI shall be borne by them.

Hastings Banda

Country Director
Living Water International Rwanda

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