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Request for Expression of Interest (EOI) for Provision of Staff Accommodation and Conferencing Services in Rwamagana District(Prequalification Stage)

Living Water International- Rwanda

Since 2007, Living Water has embarked on a transformative journey in Rwanda, dedicating itself to providing safe water to communities in need. Our focus initially rested on operations, but in 2012, under the guidance of the Ministry of Natural Resources, we shifted our efforts to the Ruhango district. As our commitment deepened, Nyanza District became part of our fold in 2019. This strategic approach enables us to form meaningful connections within the very communities we serve. Our distinct approach, implementing WASH Program Areas, fosters enduring physical and spiritual development. By addressing the critical needs of water, hygiene, and sanitation, we foster ownership and sustainability, engaging communities, churches, leaders, and stakeholders. This fusion of gospel and service creates a unique tapestry of transformation, empowering local churches as leaders in their communities.

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https://www.water.cc

REQUEST FOR EXPRESSION OF INTEREST (EOI) FOR PROVISION OF STAFF ACCOMMODATION AND
CONFERENCING SERVICES IN RWAMAGANA DISTRICT

(Prequalification Stage)

  1. Introduction

Living Water International Rwanda (LWIR), an affiliate of Living Water International (LWI), is a Christian non-governmental organization that has been operating in Rwanda since 2007 to provide Water, Sanitation, and Hygiene (WASH) services. LWIR hereby invites qualified hotels to submit Expressions of Interest (EOIs) to provide accommodation and conference facilities for LWI staff in Rwamagana District.

  1. Scope of Services

The selected service provider will be expected to provide:

  • Accommodation for LWI staff, including standard and executive rooms.
  • Meals and catering services.
  • Conference facilities, including meeting rooms with seating, audio-visual equipment, and related amenities.
  • Any accommodation and conference related services that enhance the comfort and convenience of LWI staff.
  • Indication of the hotel/star category 
  1. Eligibility Requirements

Interested service providers must meet the following minimum requirements:

  1. Valid registration to operate accommodation and conferencing services in Rwanda.
  2. Proven experience of at least five (5) years in hospitality and conference services.
  3. Ability to provide flexible accommodation and conferencing solutions depending on LWI requirements.
  4. Submission of relevant licenses, certifications, and references from previous clients
  5. Cost and value for money
  6. Compliance with all tax policies in Rwanda.
  1. Submission Instructions
    • All submissions must include:
      • Technical proposal: Provide information not covered in the financial proposal, including facilities, amenities, service standards, capacity, and any additional
        information that adds value to LWI staff experience.
      • Financial proposal: Detailed prices for each category of rooms, meals, and conference packages per day.
      • Supporting documents: Licenses, certifications, company profile, references.
    • All documents must be compiled into ONE PDF file.
    • Submissions should be sent via email to: LWIRProcurement@water.cc
  • Email subject line must read: “Expression of Interest for Accommodation and Conferencing Services for LWI
    Staff – Rwamagana district”
  • Deadline for submission: October 25th, 2025, at 17:00 (Rwanda time). Late submissions will not be
    accepted.
  1. Important Notes
  • Only pre-qualified service providers will be contacted for further evaluation.
  • All inquiries or clarifications should be made exclusively via email to LWIRProcurement@water.cc


Hastings Banda
Country Director
Living Water International Rwanda

Attachment
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