ROLE PURPOSE: The EU MEAL Officer, under the lead of the Head of MEAL, will be responsible for ensuring effective development and implementation of the Monitoring, Evaluation, Accountability system and Learning of EU Project ‘Strengthened Accountability for the Realisation of the Rights of Children and Youth with Disabilities’ which is being implemented in Gasabo, Kirehe and Burera districts with the implementing partner ‘UWEZO Youth empowerment ’

SCOPE OF ROLE:

 The job holder will be responsible for the following:

1. The development of effective and efficient Monitoring, Evaluation, Accountability and Learning systems for the above-mentioned projects (MEAL plans/tools etc.).
2.  The management and implementation of their EU MEAL Plans.
3. Designing Data collection tools to ensure there is a harmonise standard process of Data collection
4. The compilation and analysis of project data and learning and subsequent reporting at the project level;
5. The provision of technical assistance designing and implementing studies, research, assessment, surveys, baseline and End line evaluations and qualitative researches as required;
6. The provision of technical assistance whilst designing and implementing EU related projects

In his /her role as EU MEAL Officer, the jobholder is supporting the Country Office EU Project

Reports to/Functional Manager: Head of Monitoring, Evaluation, Accountability and Learning (MEAL) &Research

Staff reporting to this post: N/A

Indirect report: N/A

Budget Responsibilities: N/A

KEY AREAS OF ACCOUNTABILITY:

Planning and Reporting

• Support and participate in project planning activities and review meetings.
• Support the roll out of Performance Monitoring Plan within the EU project.

• Compile and provide required data for reporting to donor as per SCI requirements.
• Ensure Project DIPs include MEAL activities and track progress implementation
• Support in the development of the project’s standardized data collection tools
• Ensure that the Data quality assurance meet the SCI standards to strengthen Evidence based decision making

Quality Monitoring

• Work closely with the project team to develop Project Quality Benchmarks.
• Use developed quality Benchmarks as reference to undertake field monitoring visits, focusing on program quality aspects, discuss with relevant staff and share report with Head of MEAL.
• Work with the project and partners team to develop data collection tools.
• Work with project team to regularly collect data related to the set indicators.
• Perform regular field visits to ensure the quality of data collected by project staff and to verify the accuracy of reported data.
• In collaboration with the Head of MEAL, organize and lead a data quality assurance exercise using a standard data quality assessment tool

Management Information System

• Responsible in updating project Data in the internal Management System for SCI -PRIME System
• Support in creating project databases and systems
• Support the project team to set up Complaint and Response Mechanism to respond to complaints/concerns/feedback from beneficiaries
• Develop/maintain database of complaints/feedback to track resolutions/ communication shared with beneficiaries.
• Compile and analyse data on monthly basis and share it with program teams at various levels.
• Ensure children’s participation reporting back to children, and child-led MEAL.

Evaluations and Research

• In collaboration with Head of MEAL, support in the coordination of research field activities and ensure effective child-focused research and evaluations.
• Coordinate data collection for evaluation activities in the project.
• Support in the data cleaning of the collected data and reporting
• Document good practices along with the implementation Country Learning Agenda and capture lessons learned and feedback from programme participants (adults and children) to influence and guide the design and implementation of our programmes - (action research).

Accountability

• Support the project to set up Complaint and Feedback Mechanism to respond to complaints/concerns/feedback from beneficiaries and stakeholders.
• Receive accountability data from field, analyse it and share with the Country office. Compile and analyse data on monthly basis and share it with project staff for action.
• Maintain the Complaints and Response Mechanism database.
• In collaboration with Head of MEAL support SC and partner offices in ensuring children’s participation, reporting back to children, and child-led MEAL.

• Collaborate with the project staff and Head of MEAL to organize quarterly partners review meetings and annual learning workshops to analyse existing data, lessons learnt, challenges and opportunities, and take action for continued improvement. 

Learning

• Work with programme and partner teams to utilise data from trackers for quality improvement.
• Ensure the project training/monitoring records are entered for project data analysis and sharing results with project staff on a regular basis.
• Document best practices, lessons learned and feedback captured from project participants (adults and children).
• In collaboration with the Head of MEAL, organize learning events and workshops for staff to document lessons learnt, best practices and areas of improvement.

Capacity Building

• Identify capacity gaps and work with the Head of MEAL to build the capacity of the program staff and partners to ensure smooth implementation of quality MEAL systems and effective participatory evaluations.

Child Safeguarding

• Understand the provisions of the Child Safeguarding Policy, Code of Conduct and Local/Country Procedures and conduct oneself in accordance with the rules of the Child Safeguarding Policy, in personal and professional lives – which includes reporting suspicions of child abuse.
• Ensure that all MEAL activities carried out are considered in relation to prevention of sexual exploitation and abuse and handling of serious complaints in line with the child safeguarding policy.
• Run background checks for all consultants both local and international. All consultants must complete a background record check (BRC) prior to the start of their consultancy irrespective of any direct contact with children or their data. For requesting BRCs, please find the instructions at: https://savechildrenusa.sharepoint.com/lc/Pages/Request-a-Background-Check.aspx.
• Promote the message of child safeguarding to colleagues in other organizations and government ministries, children in their own and beneficiary families, and community members in general and be vigilant about observing possible child abuse/harm in their personal and professional lives.

General:

• Comply with Save the Children policies and practice with respect to child protection, code of conduct, health and safety, equal opportunities and other relevant policies and procedures.

BEHAVIOURS (Values in Practice)

Accountability:

• Holds self-accountable for making decisions, managing resources efficiently, achieving and role modelling Save the Children values.
• Holds the broader team and partners accountable to deliver on their responsibilities.

Ambition:

• Sets ambitious and challenging goals for themselves and take responsibility for their own personal development.
• Future orientated, thinks strategically and on a global scale.

Collaboration:

• Approachable, good listener, easy to talk to; builds and maintains effective relationships with colleagues, managers, members and external partners and supporters.
• Values diversity and different people’s perspectives, able to work cross-culturally.

Creativity:

• Develops and encourages new and innovative solutions.
• Willing to take disciplined risks.

Integrity:

• Honest, encourages openness and transparency.

Commitment to Save the Children values.

Additional job responsibilities:

The duties and responsibilities as set out above are not exhaustive and the role holder may be required to carry out additional duties within reasonableness of their level of skills and experience.

Equal Opportunities

The role holder is required to carry out the duties in accordance with the SCI Equal Opportunities and Diversity policies and procedures.

Child Safeguarding:

We need to keep children safe so our selection process, which includes rigorous background checks, reflects our commitment to the protection of children from abuse.

Safeguarding our Staff:

The post holder is required to carry out the duties in accordance with the SCI anti-harassment policy.

Health and Safety

The role holder is required to carry out the duties in accordance with SCI Health and Safety policies and procedures.

QUALIFICATIONS AND EXPERIENCE

The holder of this position should have the following qualifications and experience:

• Bachelor’s degree in any Social Sciences, preferably education background in one of the following areas notably gender equality, conflict sensitivity, climate change and child right programming
•  Minimum 4 years’ experience in Civil society capacity building, child agency, child rights and civic space inclusive advocacy programming within local NGOs or International NGOs,
• Proven experience in Monitoring, Evaluation, Accountability and Learning against child-focused programmes.
• Good skills and experience in advocacy tracking and documentation policy influence arena.
• Ability to document and generate programme changes and impacts with the use of sound tools;
• Experience in mentoring and coaching partner on delivering and achieving measurable interventions aligned to child programming.
• Good skills and hands-on skills on the use digital surveys using any of the following digital data collection tools such as Kobo Toolbox and Survey CTO.
• Interesting mastery in the use of SPSS and/or STATA in analysing data.
• Skills in generating programme dashboard and visualizing data by the use digital tools like infographics.
• Experience in the use of data to generate managerial responses to further implement research and evaluation recommendations.
• Skills in designing project logframes and capable of using the performance indicator reference sheets to guide programme team on quality delivery of programme activities.
• Proven experience in outcomes-based reporting by showcasing impacts of programmes.
• Good understanding on the use of programme data to influence policy agenda and push for policy formulation targeting the promotion of the rights of children.
• Remarkable knowledge on data collection, analysis, interpretation and reporting.
• Understanding on security of programme beneficiary’s personal data and data storage in appropriate e-filing systems.
• Computer skills, including internet, office applications, including Word, Outlook and Excel.
• Demonstrated ability to work in a multi-cultural environment and establish harmonious and effective working relationships both within and outside the organization.
• A good level of written spoken English and fluency in French as well as Kinyarwanda.
• Politically and culturally sensitive with qualities of patience, tact and diplomacy
• The capacity and willingness to be extremely flexible and accommodating in difficult and sometimes insecure working circumstances.
• Commitment to the values, mission and principles of Save the Children

SAFEGUARDING:

Level 3: The post holder will have contact with children and/or young people either frequently (e.g. once a week or more) or intensively (e.g. four days in one month or more or overnight) because they work country programs; or are visiting country programs; or because they are responsible for implementing the police checking/vetting process staff.

Anti-Fraud and Integrity Commitment:

The organization maintains a zero-tolerance policy toward fraud, corruption, and unethical behavior. All staff are expected to uphold the highest standards of integrity and accountability, comply with internal policies and procedures, and report any suspected misconduct through the appropriate channels.
Please note: The organization does not charge any fees at any stage of the recruitment process (application, interview, offer, or onboarding). Any request for payment should be reported immediately.