- Bachelors’ degree in Procurement or Purchasing and Supply Chain Management.
- Having worked in the public sector with the experience in using e-procurement system (Umucyo System) will be an added advantage
- Having a Chartered Institute of Procurement & Supply (CIPS) would be an added advantage.
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Under the overall guidance and supervision of the Chief Finance Officer, the Procurement Officer will perform the following duties:
- Establish and regularly update a data base of technical specifications of goods to be acquired by NAEB and a data base on suppliers, service providers, contractors for tendering process;
- In consultation with NAEB staff and implementing divisions of NAEB, prepare, update, implement and monitor NAEB Procurement Plan;
- Review specifications and Terms of Reference (ToRs) to ensure completeness, accuracy and compliance with quality standards and assist during contract negotiations;
- Prepare bid documents required to facilitate procurement operations, including requests for quotation, requests for Expressions of Interest, Procurement Notices, Bidding documents, Tender Evaluation Reports, contracts and other related documents;
- Participate and organize the evaluation of proposals with the internal tender committee and related task of NAEB, as may be required by the Institute and in accordance with its GoR procurement policies, manuals and guidelines;
- Draft, negotiate and finalize all types of contractual correspondence and documents;
- Prepare status reports on NAEB procurement activities and weekly and monthly contract management tables;
- Carry out regular market assessments to maintain accurate knowledge of market prices for most common goods and services;
- Develop tools for capturing procurement data and identifying progress towards the achievement of procurement schedules, including updating and maintaining procurement records and filing system in accordance with government procurement policies;
- Undertake publication formalities and/or send the bidding documents to prospective bidders;
- Attend the evaluation team of bids as non-scoring member and assist with the elaboration of evaluation reports;
- Any other duty as directed by the immediate supervisor.
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- Ability to identify needs and plan purchases in advance
- Develop sourcing strategies aligned with organizational goals
- Understand supply market trends and risks
- Strong ability to negotiate prices, terms, and contracts
- Achieve cost savings while maintaining quality
- Build win-win agreements with suppliers
- Analytical and problem-solving skills;
- Strong technical skills;
- The ability to work well under pressure;
- Draft, review, and manage contracts
- Identify supply chain risks (delays, shortages, price fluctuations)
- Develop mitigation strategies
- Ensure continuity of supply
- Ensure compliance with legal and organizational policies
- Monitor contract performance and renewals
- Understand procurement procedures and policies
- Ensure transparency and compliance (especially in public procurement)
- Familiarity with tendering processes
- Evaluate supplier performance (quality, delivery, reliability)
- Handle disputes and ensure accountability
- Attention to details;
- Team working skills;
- Organizational and team management;
- Interpersonal and communication skills;
- Fluent in English and/or French.
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