Expression of Interest (EOI) Procurement of IT Equipments

GIZ Rwanda

The Deutsche Gesellschaft für Internationale Zusammenarbeit (GIZ) GmbH has been working in Rwanda for more than 40 years.

Rwanda is a country with a turbulent and, at times, tragic history, and the impact of the 1994 genocide is still felt today. Nevertheless, Rwanda has achieved progress at a number of levels since 2000. Stability, security, steady economic growth and low corruption are some of the key successes. The country is also regarded as a pioneer in Africa in environmental protection, digitalisation and gender equality.

Despite these encouraging developments, however, Rwanda is still a very poor country that continues to rely on international support. This support is in virtually all sectors and is coordinated by the Rwandan Government. As a reliable partner in an efficient task-sharing system, GIZ works in three priority areas on behalf of the German Government:

Economic development and employment
Governance and democracy
Digitalisation

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https://www.giz.de/en/worldwide/332.html

Expression of Interest (EOI)

Procurement of IT Equipments.

Reference Number: 7000003434

Publication date: 17.03.2026

Introduction

The Deutsche Gesellschaft für Internationale Zusammenarbeit (GIZ) GmbH is a federally owned international cooperation enterprise for sustainable development with worldwide operations. The GIZ Office in Kigali covers GIZ’s portfolio in Rwanda and Burundi. GIZ Rwanda/Burundi implements projects on behalf of the German Federal Ministry for Economic Cooperation and Development, the European Union and other commissioning authorities in the following priority areas: Sustainable Economic Development; Good Governance; Climate, Energy and Sustainable Urban Development; Digitalization and Digital Economy; and regional projects in the Great Lakes Region.

1. Minimum Specifications

The minimum specifications are as follows:

Item	Minimum Specifications	Quantity
360 Degree conferencing unit for small rooms 360° Video Conference Camera System This equipment is intended for use in modern meeting rooms to enable high-quality hybrid or remote meetings. Vendors are invited to supply a plug-and-play conference device that integrates a 360° camera, microphone, and speaker system, with intelligent meeting features.	Camera: Resolution: Full HD 1080p Coverage: 360-degree field of view (captures the entire room) Features: Automatically focuses on and frames the active speaker Microphones: Built-in mic array with 360° audio pickup Minimum audio capture range: up to 5 meters radius Designed to clearly capture voices around a standard meeting table Speakers: Integrated speaker(s) for room-wide sound distribution Clear playback for remote participants’ audio Connectivity: Plug-and-play via USB (Type-C or A) Compatible with Windows and Mac OS No external software or drivers required Platform Compatibility: Works with all major video conferencing software including Zoom, Microsoft Teams, Google Meet, Webex, and others Smart Functions: Automatic speaker detection Smart camera switching or multi-participant framing Optionally expandable with external microphone or pairing with additional unit Form Factor: Designed to be placed at the center of the meeting table Compact and modern design, with power adapter included Power: Standard power adapter included Low power consumption when idle Warranty: Minimum 1-year warranty Local support or servicing preferred	4
55 Inch TV for meeting room	Screen size: 55 inches (diagonal) Resolution: Full HD (1920 × 1080) or 4K Ultra HD (3840 × 2160) ideally 4K for future-proofing Aspect ratio: 16:9 Display type: LED / Direct-LED backlight (or equivalent) Brightness: Suitable for indoor meeting-room lighting (minimum 300 nits) Viewing angle: Wide viewing angle to accommodate participants across the room Inputs / Connectivity: At least HDMI x 2 (preferably HDMI 2.0 or above) USB port(s) Optional VGA / Audio In / Audio Out (if needed for legacy devices) Built-in Wi-Fi and/or LAN port (if “smart TV” functionality is desired) Audio: Built-in speakers sufficient for small to medium meeting rooms (stereo) Mounting: Wall-mount bracket compatible (or table stand included), with VESA mount support Power: Standard AC power (100–240 V), energy efficient standby mode preferred Compatibility: Compatible with common video-conferencing setups (via HDMI), laptops, and external media players Cables: Power cable and at least one HDMI cable included or specified Warranty & Support: Minimum 1-year warranty, with local after-sales support preferred.	3
55-Inch Interactive Display for Meeting & Training Rooms	Display Features Minimum screen size: 55 inches (diagonal) Display resolution: 4K Ultra HD (3840 × 2160 pixels) Brightness: At least 350 nits, suitable for indoor daylight use Contrast ratio: Minimum 4000:1 Viewing angle: 178° horizontal and vertical Response time: 8 milliseconds or better Aspect ratio: 16:9 widescreen Touch & Interactivity Multi-touch support: Minimum 20 simultaneous touch points Low latency writing and drawing support using finger or stylus Touch response delay: Max 26 milliseconds Suitable for whiteboarding, presentations, and annotations Connectivity HDMI input (at least 2 ports) USB ports (minimum 2) for file access and external device control LAN (RJ45) for network access Wi-Fi and Bluetooth support for wireless connectivity Optional: DisplayPort input if available Audio & Integration Integrated speakers sufficient for small to mid-sized rooms Compatible with external audio systems (optional) Option to connect to external PC or run using built-in operating system Software & Smart Functions Built-in system or OS capable of running presentation tools, annotation apps, and interactive whiteboard features Wireless screen sharing (e.g., Miracast, Airplay, or equivalent) Installation Compatible with standard VESA wall-mounts or mobile floor stands Power adapter included Option for accessories like stylus pens and pen holder (if available) Usage & Support Intended for 12/7 daily operation (business hours usage) Warranty: Minimum 1-year, local service support preferred All standard cables (HDMI, power) and user manual must be included.	4

Below are the terms and conditions:

Your offer has to be submitted on email to RW_Quotation@giz.deuntil 24/03/2026

The financial offer has to be submitted in PDF format and the price must be in Rwandan Francs and VAT excluded (if applicable) as attachment to the email with the subject: Financial offer 7000003434

If the emails exceed the default email size of 30MB, offers can be exceptionally submitted through https://filetransfer.giz.de/

Offers submitted through any other sharing platform, as google documents or similar will not be considered.

Offers submitted in hard copy will not be considered.