Expression of Interest (EOI) - Local Consultant to Develop Sector Specific Guide for Mainstreaming NDC into Energy Sector

Expression of Interest (EOI)

Local Consultant to Develop Sector Specific guide for mainstreaming NDC into energy sector.

Reference Number:83484258

Publication date: 03.03.2025

Introduction

The Deutsche Gesellschaft für Internationale Zusammenarbeit (GIZ) GmbH is a federally owned international cooperation enterprise for sustainable development with worldwide operations. The GIZ Office in Kigali covers GIZ’s portfolio in Rwanda and Burundi. GIZ Rwanda/Burundi implements projects on behalf of the German Federal Ministry for Economic Cooperation and Development, the European Union and other commissioning authorities in the following priority areas: Sustainable Economic Development; Good Governance; Climate, Energy and Sustainable Urban Development; Digitalization and Digital Economy; and regional projects in the Great Lakes Region.

List of abbreviations. 2
Context 3
Tasks to be performed by the contractor 5
Concept 7

Technical-methodological concept 7

Project management of the contractor 8

Personnel concept 8
Costing requirements. 9

Assignment of personnel 9

Travel 9

Workshops, training. 9

Requirements on the format of the tender. 9
Annexes. 10

0. List of abbreviations

AFOLU	Agriculture Forestry and other land use
BUR	Bienial Update Report
CCA	Climate Change Adaptation
Co2	Carbon dioxide
Co2eq	Carbon dioxide equivalent
EDCL	Energy Development Corporation Limited
ESSP	Energy Sector Strategic Plan
EUCL	Energy Utility Corporation Limited
GHG	Greenhouse gas
IPCC	Intergovernmental Panel on Climate Change
IPPU	Industrial Processes and Product Use
KhW	Kilowatts
MINECOFIN	Ministry of Finance and Economic Planning
MININFRA	Ministry of Infrastructure
MoE	Ministry of Environment
MtCo2	Million tons of carbon dioxide
MW	Megawatts
NDC	National Determined Contributions
REG	Rwanda Energy Group
REMA	Rwanda Environment Management Authority
tCo2	Tons of carbon dioxide
TNC	Third National Communication
SDG	Sustainable Development Goals

2. Context

Both regionally and globally, Rwanda’s contribution to greenhouse gas emissions (GHG) are low with Rwanda contributing 0.003% to global Co2 emissions. Rwanda’s per capita emissions are about 0.5 tCo2 which is around one fifth of the regional average and just one twelfth of the world average, reflecting Rwanda’s predominantly agricultural economy, based on subsistence farming and low fossil energy demand. The 1^st biennial update report revised the original NDC values of Rwanda’s GHG emissions for 2015. According to Rwanda’s NDC, the country’s GHG emissions from sources described according to the reporting guidelines of the intergovernmental panel on climate change (IPCC 2006) were estimated to 5.3 million tons CO2 equivalent (MtCo2e) in 2015. The inclusion of forestry and land use emissions in conjunction with revision of the emission from agriculture and energy sources results in addition of 3.18 MtCO2e. This resulted in total emissions (excluding removals) of 8.52 MtCo2e for 2015. The removal of emissions by forestry is estimated about 6.7 MtCo2e. The net emissions for 2015 are estimated at 1.86 MtCO2e. This translates to 0.15 tC02e/ capita, or 31% of the value excluding removals.[1]

Emissions from livestock dominate the emissions profile of Rwanda. Based on BUR1, the agriculture, forestry, and other land use (AFOLU) sector accounts for approximately 74%, or 6.26 MtCo2e, with emissions from livestock contributing most (39%), followed by AFOLU (35%). Energy accounts 18% or 1.5 MtCo2 of the total, mainly from energy combustion in household, and gasoline and diesel use in road transport, with only a small contribution from the country’s predominantly hydro based power generation sector. [2]

The Rwanda’s latest greenhouse gas emissions inventory data reported in its third national communication (TNC) report to the United Nations for Climate Change Convention and covers emissions up to the year 2015. This year is adopted as the NDC baseline year. The total emissions excluding forestry were estimated at 5.33 million tCo2e. The agriculture sector accounted for the largest share of the total (2.94 million tCo2e, 55%), followed by energy (1.68 million tCo2e, 31% of the total emissions) and waste management (0.64 million tCo2e, 12% of the total) while industrial processes and product use (IPPU) represented 0.08 million tCo2e, equivalent to around 2% of the total emissions. [3]

Rwanda could maintain a low carbon growth trajectory by introducing low carbon energy and transport solutions. From energy sector perspective this involves, among others, switching from peat-based electricity generation to the expansion of lake methane and the increased use and adoption of both off grid solar electrification and rooftop solar water heaters and the expanded use of the aerobic digestion of organic waste as well as landfill gas utilization.[4] The energy sector's role in emissions is dominated by combustion from biomass (70%) and transport (15%). Expanding the adoption of clean energy solutions such as solar mini-grids, biogas systems, and geothermal power generation can significantly reduce dependency on non-renewable resources. Rwanda could also explore public-private partnerships to foster innovation in renewable energy financing.

Rwanda should also consider diversifying its power supply mix through regional power trade and the development of other renewables to reduce climate shocks. There are significant costs and technical challenges associated with large hydropower; hydropower is also susceptible to variations in precipitations resulting from climate change. It would be advisable to expand the other sources of supply of energy to reduce the hydropower contribution to 20%. A coordination between the water and energy sectors is recommended to review the country’s reliance on hydropower and expand small hydropower schemes. This would also align Rwanda’s electricity expansion plan with the Nationally Determined Contribution.[5]

Rwanda should consider eliminating tax duties from all renewable or clean sources of energy. This is to be done in conjunction with the rapid implementation and national rollout of cleaner cooking stoves, which will lead to a reduction in unsustainable firewood, charcoal and fossil energy consumption for cooking, and associated emissions and health costs. [6]

Expansion of the program for national dissemination of compact fluorescent lighting and low emitting diode lamps and the enhancement of energy efficiency in industry will also be beneficial for Rwanda. [7]

The engagement of all key stakeholders in urban planning, zoning and building codes will help mitigate any unintended lock-in impacts in terms of energy and the transport systems. The government and the stakeholders in the energy sector needs to be involved early in the urban planning process, including reviewing and providing inputs in master plans from an energy efficiency perspective building on international experience. The government and the energy sector should also start developing building energy efficiency. The energy access is reaching 100% from 56% (2020), the per capita energy consumption increasing from 50kwh to 1,026 kwh by 2035 and 3,080 kwh by 2050. The current energy production stands at 400 Megawatts (MW). In addition, Rwanda has set an ambitious target to halve the number of households relying on traditional cooking technologies from 83% to 42% (2024) through promotion of the most efficient technologies but it stands at 76.1%. In keeping the overall objective of having a low impact, it is envisaged that the share of renewable energy in the power plant generation mix will increase from 54% to 60% by 2035 and beyond.[8]

The Nationally Determined Contribution (NDC) for Rwanda identified the greenhouse gas emissions potential at 4.6 million tCO2e in 2030 compared to business-as-usual emissions in the same year of 12.1 million tCO2e. According to the analysis, mitigation measures identified with the agriculture sector accounts for 49% of the total potential, followed by energy 34% of the total emissions, waste (14%), and IPPU (3%).[9]

The proposed mitigation measures in energy sector include: (i) hydropower (32%), (ii) efficient cook stoves (13%), (iii) solar mini grids (10%), (iv) solar irrigation (10%), (v) vehicle standards (10%), (vi) electrical vehicles (9%), (Vii) on farm biogas (8%), (viii) solar water heaters (3%), (ix) other solar (2%) and industry efficiency (2%). [10]

Within the waste, the most significant potential is identified within energy utilization measures such as landfill gas recovery (54%) and direct waste to energy (34%) plants.[11]

The current energy sector strategic plan (ESSP) 2023/2024 to 2029/2030 projected the energy production to 615.303 MW. To ensure sustainable development of the country this document should be aligned with nationally determined contributions focusing on scaling up electricity access through both grid and off-grid, promotion of clean cooking solutions to ensure households transit from using traditional to cleaner cooking technologies, ensuring national grid network strengthening and expansion.[12]

Looking on the current Energy Sector Strategic Plan and the NDCs there is a big gap since there is no clear link between the ESSP targets and NDCs targets.[13]

It is obvious that the current Sector Strategic Plan (SSP) catered for energy NDC for around 35% and the proposed indicators don’t have the proper metadata to help the specialists in the sector to allocate proper activities and budget to fully implement adaptation and mitigation actions. Therefore, the development of sector specific guide for mainstreaming NDC into the energy sector will be very important to all stakeholders.

Mainstreaming was identified as one of the strategies required to realize the vision articulated in the vision 2050 and the national strategy for transformation phase II (NST II), to achieve sustainable development goals (SDGs), to comply with the provisions and commitments of regional and international obligations. The international policy context indeed requires and supports the integration and implementation of environment and natural resources management, resilience building and mitigation objectives in national development policies and programmes.[14]

Mainstreaming is achieved with the informed inclusion of environment and climate change into the behaviour and decisions of the institutions that drive development policies, plans, investments and actions at national and local levels.[15]

The environment and climate change mainstreaming guides will play a critical role in raising awareness and advocacy, considered as systems and tools in planning, budgeting and other investments processes, guiding the private financial flows, capacity development for Environment and Climate Change mainstreaming and stimulate green innovation, pilot actions and their scaling up in energy sector.[16]

3. Tasks to be performed by the contractor

The contractor is responsible for providing the following services in order to develop sector specific guide for mainstreaming the mitigation targets of Rwanda’s NDC in the energy sector:

Conduct situation analysis (mapping) to understand better the integration of the NDC in the energy sector
Carry out intensive consultation meetings with all stakeholders including high level decision makers to understand better how NDC can be integrated and monitored through sector plans and budgets (interlinkages of NDC and sector plans in energy sector)
Through consultations identify key performance and gender disaggregated indicators (energy efficiency audit framework to assess current practices in households and industries, on grid and off-grid renewable energy installations) to support the implementation and monitoring of Rwanda’s progress in implementing its NDC in the energy sectors
In consultations with MINECOFIN, MoE, MININFRA, REG, EDCL, EUCL and REMA develop a reliable, feasible and practical approach to track the progress made on the selected key indicators
To support the technical staff and propose framework and measurement approaches for selected indicators
To establish baseline data on the key selected NDC indicators especially for those which have been problematic in the past
Develop specific NDC mainstreaming guide for the energy Sector
Carry out a quick assessment to identify the capacity gaps to ensure NDC is fully integrated in the selected Sector
In partnership with MINECOFIN, MoE, MININFRA, REMA and concerned sectors identify sector experts, private sector members, Civil Society Organization representatives and decision makers who will be trained
In consultations with MoE, MINECOFIN, REMA and Sectors select the appropriate training modalities and suitable approaches
Ensure that training modules include a focus on increasing energy access for women-led households and vulnerable groups.
Ensure that training modules include a focus on increasing energy access for women-led households and vulnerable groups
Develop tailored training modules for different categories and organize their validation sessions
Conduct trainings of different categories and produce the training report
Raise awareness on the drafted sector specific guidelines for mainstreaming NDC in the energy Sector

Milestones/process steps/partial services	Deadline/place/person responsible
An inception report detailing approach, methodology, workplan and the structure of the sector specific guide	15 days after the contract signature
Draft key performance and gender disaggregated indicators	30 days after the signature of the contract
Final key performance and gender disaggregated indicators	45 days after signing the contract
Draft framework and measurement approaches of key performance indicators	50 days after signing a contract
Draft report of sector specific guide for NDC integration	55 days after signing a contract
Final specific guides developed and approved	60 days after signing a contract
Quick capacity needs assessment report	65 days after signing a contract
Training modules	70 days after signing a contract
Training report	90 days after signing a contract

Period of assignment: from March 2025 until September 2025.

4. Concept

The 1^st part of this assignment will be centred on the review of existing literature to understand the context of NDC in Rwanda and the general framework for planning and budgeting processes.

The second step will concentrate on conducting intensive consultations to understand the gaps in terms of integrating NDC into energy sector plans and budgets.

These consultations will also discuss the proposed measures including the development of sector specific guidelines for energy sector.

The last part of this assignment will be focusing on developing sector specific guidelines and carrying out specific trainings for building the capacities of the stakeholders to be able to support the integration of NDC and monitor the progress.

Technical-methodological concept

Strategy: The bidder is required to consider the tasks to be performed with reference to the objectives of the services put out to tender (see Chapter 1).

Following this, the bidder presents and justifies the strategy with which she/he will use to provide the services for which he is responsible (see Chapter 2).

The bidder is required to present the actors relevant for the services for which she/he is responsible and describe the cooperation with them.

The bidder is required to present and explain its approach to steering the measures with the project partners and its contribution to the results-based monitoring system.

The bidder is required to describe the key processes for the services for which she/he is responsible and create a schedule that describes how the services according to Chapter 2 are to be provided. In particular, the bidder is required to describe the necessary work steps and, if applicable, take account of the milestones and contributions of other actors in accordance with Chapter 2.

The bidder is required to describe its contribution to knowledge management for the partner and GIZ and promote scaling-up effects (learning and innovation).

Other specific requirements include crosscutting issues (gender, capacity building and regional cooperation -based indicators).

The indicators need to take into consideration the crosscutting issues including Gender, capacity development to mention few.

The contractor will adopt a data-driven approach, using GIS tools to map renewable energy potential across Rwanda. Stakeholder engagement will be prioritized through regular consultation with energy sector players, including public agencies, private investors, and local communities.

Project management of the contractor

The bidder is required to explain its approach for coordination with the GIZ project.

GIZ will appoint the focal person(s) who will work closely with the Individual Consultant. He/ She / They will work as liaison person between the Local Consultant and GIZ.

In addition to that a quality assurance team will be appointed and will be composed by the technical experts from the following institutions: GIZ, MoE, REMA, MINECOFIN, REG, EDCL, EUCL and MININFRA.

The role of the quality assurance will be to approve the milestones and recommend for the next steps.

The reports will be submitted by the Consultant to the GIZ Country Office with a copy to the Climate – Energy and sustainable Urban Development (CEU).

The bidder is required to draw up an individual work plan with explanatory notes that lists all activities proposed in the bid; the plan includes information on assignment dates (duration and expert days) per set out in the schedule.

5. Personnel concept

Qualifications of Local NDC Energy Expert

Education/training (2.2.1):Master’s degree in environmental economics, Environment and natural resources, Environmental studies, energy economics, energy engineering, renewable energy and energy systems.
Language (2.2.2): Fluent in English and Kinyarwanda. French will be an added advantage (individual statement about french language proficiency).
General professional experience (2.2.3): Proven experience of 10 or more than years in strategic planning, monitoring and reporting
Specific professional experience (2.2.4): Having conducted 1 assignment related to strategic planning, monitoring and reporting in any sector
Regional experience (2.2.6): Not applicable
Development Cooperation (DC) experience (2.2.7): Excellent coordination and partnership (at least 1 year working experience with public or any other development partner)
Other (2.2.8): Experience in capacity building and development is an added value ( not mandatory)

6. Costing requirements

Assignment of personnel

Expert 1: Assignment in country of assignment

Designing NDC Energy mainstreaming guides 45 days

Capacity needs assesment 5 days

Elaborate the training module 3 days

Training of senior officials 1 day

Training of Sector Experts and drafting a training report 6 days

Total Working days 60 Days

Travel

To be calculated and submitted as part of the offer and will be refunded on reimbursables basis.

Workshops, training

To be calculated and submitted as part of the offer and will be refunded on reimbursables basis. Assignment of personnel and travel expenses

Specifications of inputs

Fee days	Number of experts	Number of days per expert	Total	Comments
Expert	1	60	60	Details above

7. Requirements on the format of the tender

The structure of the bid must correspond to the structure of the ToRs. In particular, the detailed structure of the concept (Chapter 3) is to be organised in accordance with the positively weighted criteria in the assessment grid (not with zero). It must be legible (font size 11 or larger) and clearly formulated. The bid is drawn up in English (language).

The complete bid shall not exceed 10 pages (excluding CVs).

The CVs of the personnel proposed in accordance with Chapter 4 of the ToRs must be submitted using the format specified in the terms and conditions for application. The CVs shall not exceed 4 pages. The CVs must clearly show the position and job the proposed person held in the reference project and for how long. The CV can also be submitted in English (language).

If one of the maximum page lengths is exceeded, the content appearing after the cut-off point will not be included in the assessment.

Please calculate your price bid based exactly on the costing requirements. In the contract the contractor has no claim to fully exhaust the days/travel/workshops/ budgets. The number of days/travel/workshops and the budget amount shall be agreed in the contract as ‘up to’ amounts. The specifications for pricing are defined in the price schedule.

8. Annexes

Rwanda Climate and Development report
Mainstreaming checklist 2022/2023
Mainstreaming assessment report 2021
Energy Sector Strategic Plan 2024-2029
National Strategy for Transformation 2
NDC 2020
Technical Proposal template
Technical assessment grid

Submission of offer: The Expression of Interest should contain the following:

Technical Proposal:

A cover letter expressing your interest in this assignment
Technical Proposal (attached template for technical proposal MUST be used)
Company registration certificate (RDB)
VAT-Registration Certificate
Latest tax clearance certificate
Up to date CV of proposed expert
At least 3 proofs of successful completion of related assignments.
Organizational profile and structure

Financial Proposal: Financial offer indicates the all-inclusive total contract price, supported by a breakdown of all costs as described in the specification of inputs.

Your EoI has to be submitted in 2 separated emails to RW_Quotation@giz.de until 19/03/2025

1.The technical offer has to be submitted in PDF format and as attachment to the email with the subject: Technical offer 83484258

2.The financial offer has to be submitted in PDF format and the price must be in Rwandan Francs and VAT excluded (if applicable) and as attachment to the email with the subject: Financial offer 83484258

If the emails exceed the default email size of 30MB, offers can be exceptionally submitted through https://filetransfer.giz.de/

Offers submitted through any other sharing platform, as google documents or similar will not be considered.

Offers submitted in hard copy will not be considered.

GIZ reserves all rights.

[1] Rwanda Climate and Development Report, World Bank Group, September 2022

[2] Rwanda Climate and Development Report, World Bank Group, September 2022

[3] Rwanda Climate and Development Report, World Bank Group, September 2022

[4] Rwanda Climate and Development Report, World Bank Group, September 2022

[5] Rwanda Climate and Development Report, World Bank Group, September 2022

[6] Rwanda Climate and Development Report, World Bank Group, September 2022

[7] Rwanda Climate and Development Report, World Bank Group, September 2022

[8] Rwanda Climate and Development Report, World Bank Group, September 2022