REQUEST FOR QUOTATION
Reference Number: TN 003/Jhpiego-RW/FY25
INTRODUCTION
Jhpiego Mission
Jhpiego enhances the health and saves the lives of women and families in limited-resource settings. For nearly four decades, we have put evidence-based health innovations into everyday practice to overcome barriers to high-quality health care services for the world’s most vulnerable populations. From our origins as technical experts in reproductive, maternal and child health, Jhpiego has grown to embrace new challenges, including HIV/AIDS, malaria, GHS and cervical cancer prevention, reflecting the increasing interconnectedness of global health.
Jhpiego Values
At Jhpiego, we value our customers who have our respect, responsiveness, and commitment to excellence; our staff and global network of colleagues who bring cultural diversity, innovation, and a wealth of world experience; and our work culture, which is reflected in our team spirit, transparent communication, mutual respect, flexibility, and dedication.
Jhpiego hereby invites national bidders to submit quotations for the supply of Personal Protective Equipment (PPE) and Medical Supplies as listed below. Participation is open on equal terms to all registered suppliers in the related field.
TECHNICAL SPECIFICATIONS AND QUANTITIES
|
# |
ITEM DESCRIPTION |
UNIT |
QUANTITY |
|
1. |
GLOVE EXAMINATION, nitrile, powder-free, size XL, extended cuff (min. 28 cm) |
Pack |
1,000 |
|
2. |
GLOVE EXAMINATION, nitrile, powder-free, size M, extended cuff (min. 28 cm) |
Pack |
1,000 |
|
3. |
GLOVE EXAMINATION, nitrile, powder-free, size L, extended cuff (min. 28 cm) |
Pack |
1,000 |
|
4. |
SURGICAL MASK, 3-ply, disposable |
Pack |
5,000 |
|
5. |
RESPIRATOR MASK, FFP2, splash-resistant, single use, non-sterile |
Unit |
1,000 |
|
6. |
GOWN, AAMI Level 4, non-sterile, disposable, size M |
Unit |
1,000 |
|
7. |
GOWN, AAMI Level 4, non-sterile, disposable, size L |
Unit |
1,000 |
|
8. |
GOWN, AAMI Level 4, non-sterile, disposable, size XL |
Unit |
1,000 |
|
9. |
COVERALL, category III, type 4/5/6, hooded, single use, white, size S |
Unit |
490 |
|
10. |
COVERALL, category III, type 4/5/6, hooded, single use, white, size M |
Unit |
490 |
|
11. |
COVERALL, category III, type 4/5/6, hooded, single use, white, size XL |
Unit |
500 |
|
12. |
COVERALL, category III, type 4/5/6, hooded, single use, white, size XXL |
Unit |
500 |
|
13. |
BOOTS, rubber, size 39, dark color (green or black) |
Pair |
100 |
|
14. |
BOOTS, rubber, size 42, dark color (green or black) |
Pair |
100 |
|
15. |
BOOTS, rubber, size 44, dark color (green or black) |
Pair |
100 |
|
16. |
GLOVES PROTECTION, heavy-duty nitrile, green, cat III, size 7 |
Pair |
1,400 |
|
17. |
GLOVES PROTECTION, heavy-duty nitrile, green, cat III, size 8 |
Pair |
1,400 |
|
18. |
GLOVES PROTECTION, heavy-duty nitrile, green, cat III, size 9 |
Pair |
1,500 |
|
19. |
APRON PROTECTION, polyester, reusable, 300g/m², white |
Unit |
620 |
|
20. |
GLASSES PROTECTIVE, plastic, rigid transparent |
Unit |
260 |
|
21. |
FACE SHIELD, clear plastic, flexible, full face coverage, unique size, disposable, flexible |
Pack |
260 |
|
22. |
BAG BIOHAZARD REFUSE, 30 x 50 cm, 50 microns, red or yellow, unit |
Unit |
750 |
|
23. |
BODY BAG, 8 handles, U-shaped zip, white, 400 microns, adult (230 × 100 cm) |
Unit |
100 |
|
24. |
BODY BAG, 4 handles, U-shaped zip, white, 400 microns, child (150 × 100 cm) |
Unit |
50 |
|
25. |
THERMOMETER, INFRARED, no contact, handheld |
Unit |
100 |
MANAGEMENT REQUIREMENTS
- Warranty: Minimum 12-month warranty for reusable items
- Packaging: All items must be securely and hygienically packed for hospital delivery
- Catalogue: Each bidder must submit colored product photos (at least 3 per item if available)
- Compliance Table: Provide a technical comparison between required and offered specifications
INSTRUCTIONS TO BIDDERS
Eligibility Documents (mandatory, to be included in the technical proposal):
- Valid RDB Registration Certificate (field: Medical Equipment Supply)
- Valid Tax Clearance Certificate (RRA)
- Valid RSSB Certificate
- RDB Non-Bankrupcy Certificate
- Bid Security of 10% of the total amount
- Certificate of Good Completion for at least five (5) similar tenders executed in the past five (5) years (attach award letters or completion certificates)
- Delivery schedule
Quotation Format:
Two-envelope system:
- Technical Proposal (eligibility documents, Products Catalogue, technical specifications, compliance table, warranty terms, delivery schedule)
- Financial Proposal (price, delivery and installation charges, Quotation validity)
- Prices must be quoted in Rwandan Francs (RWF), all-inclusive (CIF Kigali). Any price escalation clauses must be clearly stated.
- Validity: Quotation must remain valid for at least 90 days from the submission deadline.
Submission Deadline:
Submit your signed and stamped quotations in two separate sealed envelopes (Technical and Financial) no later than Friday, 13th/06/2025, 5:00 PM Kigali time. Late submissions will be rejected.
Submission Address:
To: Senior Finance & Operations Manager
Jhpiego Rwanda Country Office
Gasabo, Kacyiru, KG 5 St Road, House Number 48
P.O. Box 6952, Kigali, Rwanda
Tel: (+250) 788 381 188
Email for inquiries: Rwanda.Procurement@jhpiego.org
All inquiries must be submitted in writing at least two (2) business days before the submission deadline.
Note: Jhpiego reserves the right to accept or reject any quotation, to annul the bidding process, and to reject all proposals at any time prior to contract award, without thereby incurring any liability to the affected bidder(s) or any obligation to inform the affected bidder(s) of the grounds for Jhpiego’s action.
Done on 05 June 2025
Valens Ndonkeye
Sr. Finance and Operations Manager
Jhpiego Rwanda Country Office
Tel: (+250) 788 381 188