Terms of Reference (ToRs) for Hiring a supplier for office supplies, hygienic, sanitation and cleaning equipment’s
1.Background
The Forum for African Women Educationalists (FAWE) is a Pan African women’s organization whose mission is to support girls’ and women acquire education for development. FAWE was founded in 1992 and its headquarters are in Nairobi, Kenya. FAWE Rwanda is one of the 34 chapters across Africa.
FAWE Rwanda was founded in 1997 by a group of Rwandese women whose common goal is to build the country and promote national development through girls’ and women’s education. Since its inception, FAWE Rwanda has grown to become a reputable partner and focal point on female education in Rwanda.
FAWE Rwanda is seeking to hire a competent supplier for the provision of office supplies, hygienic, sanitation and cleaning equipment’s
2. Required documents for Administrative/ technical evaluation:
- Official letter to the Executive Director of FAWE Rwanda for bidding this lot.
- Company Registration Certificate from RDB with core business supplying office supplies or hygienic and sanitation materials
- Valid Tax Clearance from Rwanda Revenue Authority (RRA)
- At least 3 certificates of good completion of similar services from Non-Government Organizations under a framework contract dating from the 3 past years
- Financial proposal in Rwandan Francs (all tax included) for delivering the items in the table below.
3. Instructions to bidders:
1. Failing to submit any of the requested documents will lead to the rejection of the bid.
2.The financial offer will be analyzed for only companies that will pass the administration/technical analysis.
3. The table below shows the list of items that needs to be quoted: The bidders are requested to provide quotations (unit cost) for each item.
|
S/N |
LIST OF ITEMS |
UNIT COST |
|
1 |
Liquid soap (Simba 5 liters) |
|
|
2 |
Powdered soap (Sunlight 5kgs) |
|
|
3 |
Serviettes (Clear a pack of 20) |
|
|
4 |
Toilet paper (Clear a pack of 10) |
|
|
5 |
Dinpic (800mls) |
|
|
6 |
Vim(Sport) 500g |
|
|
7 |
Hand washing liquid soap (Simba 500 ml) |
|
|
8 |
Tropical (300ml) |
|
|
9 |
Utensils washing sponge (A packet of 10 pieces) |
|
|
10 |
Paper towels (A packet of 4 pieces Everyday Brand) |
|
|
11 |
Mineral Water (inyange 500ml/carton of 12 bottles) |
|
|
12 |
Mineral water (Inyange a bottle of 18.9 liters) |
|
|
13 |
Packed milk (500 ml low fat inyange) |
|
|
14 |
Sugar (brown)1 kg |
|
|
15 |
Honey (1kg) |
|
|
17 |
Ginger spice (45g) |
|
|
18 |
Cinnamon (50 g) |
|
|
20 |
Shinex (650g) |
|
|
21 |
Plague (300ml) |
|
|
22 |
Cleaning towels (kitchen utensils /a pack of 3 pieces) |
|
|
23 |
Cleaning towels (desks/a pair of 3 pieces) |
|
|
24 |
Facial tissue (everyday 1 pack) |
|
|
25 |
Coffee ( Maraba) Packet of 500 g |
|
|
26 |
Tea masala (45g) |
|
|
27 |
Groves seed (45g) |
|
|
28 |
Toilet brush (1 piece) |
|
|
29 |
Gloves (Hard Rubber 1 pair) |
|
|
30 |
Brooms (wooden handle kiaka brand/1 piece) |
|
|
31 |
Floor squeezer (Kiaka Brand/ 1 piece) |
|
|
32 |
Tea cups (luminarc 300ml a dozen) |
|
|
33 |
Dinner Plates (luminarc a dozen) |
|
|
34 |
Side plates (Luminarc a dozen) |
|
|
35 |
Water dispenser (Both Hot and cold Ramtons brand) |
|
|
36 |
Fruit packed juice (inyange 500mls/ |
|
|
37 |
Tea leaves (Rwanda tea bags) 1 packet of 50 tea bags |
|
|
38 |
Nescafe (200g) |
|
|
39 |
Drinking chocolate (450g) |
|
|
40 |
Green tea leaves 91 pkt of 250 gms) |
|
|
41 |
Jug Aluminum 1ltrs |
|
|
42 |
Jug Aluminum 2 ltrs |
|
|
43 |
Flasks (vacumless 1 liter |
|
|
44 |
Flasks (vacumless 3 liters) |
|
|
45 |
Microwave |
|
|
46 |
Kettle |
|
|
47 |
Knives |
|
|
48 |
Mopping rugs (Every day A pack of 3 pieces) |
|
|
49 |
Sink balls (A packet) |
|
|
50 |
Jerry cans |
|
|
51 |
Basins |
|
|
52 |
Bucket |
4. Proposal submission
The interested Firms meeting the above criteria are requested to submit their proposals both in 2 separate sealed inner envelopes (one containing the technical offer and the other one the financial offer in Rwandan Francs). The following physical address of FAWE Rwanda Address: REB premises, Remera, B.P 6703, Kigali, Rwanda, and submitted by 19th January 2026 before 3 pm.
Done at Kigali on 22nd December 2025.
Approved by:
Mutesi B Alice
Executive Director
FAWE Rwanda