MIC Building
KN2 AV Kigali, Rwanda
www.prime.rw
T: 0788 195 200
E: info@prime.rw
Kigali, 16th December 2025
TERMS OF REFERENCE FOR THE SUPPLY & DELIVERY OF 10 VEHICLES
REF: 967/12/HR/CEO/2025
Date: 16/12/2025
- Introduction
PRIME INSURANCE Ltd, herein referred to as "the Client," is seeking for qualified suppliers for the provision of supply and delivery of 9 Jeeps & 1 Pickup.
- Objective
The objective of this Terms of Reference is to identify qualified suppliers who can submit technical and financial proposals.
- Vehicle Specifications
Interested suppliers are requested to provide information for 9Jeeps & 1 Pickup that meet the following core specifications:
|
# |
TYPE |
MARK |
YEAR OF MANUFACTURING |
CONSUMPTION |
TANSMISSION |
|
1 |
JEEP |
BYD TANG |
2025 |
Electric |
Automatic |
|
2 |
JEEP |
LAND CRUISER VX, Mileage, lower than 50,000 Kms |
2016-2025 |
Diesel |
Automatic |
|
3 |
JEEP |
DONGFENG BLUE ELECTRIC |
2025 |
Hybrid |
Automatic |
|
4 |
JEEP |
DONGFENG BLACK |
2024 |
Hybrid |
Automatic |
|
5 |
PICK UP |
TOYOTA VIGO HILUX, Mileage lower than 100,000Kms |
2020-2025 |
Diesel |
Automatic |
|
6 |
JEEP |
TOYOTA RAV 4 XLE |
2022-2025 |
Hybrid |
Automatic |
|
7 |
JEEP |
TOYOTA RAV 4 XLE |
2022-2025 |
Hybrid |
Automatic |
|
8 |
JEEP |
TOYOTA RAV4 XLE |
2022-2025 |
Hybrid |
Automatic |
|
9 |
JEEP |
TOYOTA RAV4 XLE |
2022-2025 |
Hybrid |
Automatic |
|
10 |
JEEP |
TOYOTA RAV4 XLE |
2022-2025 |
Hybrid |
Automatic |
- Submission Requirements
To be considered for shortlisting, interested suppliers must submit the following information:
- Company Profile & RDB certificate: Including years in business, core activities, and other relevant details.
- Past Performance: Proof of successful work completion for two comparable projects with major corporate entities.
- Product Information:
- Mark, Model and the Year of Manufacturing of the vehicles being proposed.
- Detailed technical specification sheet/brochure confirming compliance with the specifications above.
- Pricing Indication: The indicated prices should include all applicable taxes
-
- Availability & Delivery: Estimated lead time for delivery after receipt of a formal purchase order. However, the delivery period should not exceed five calendar days.
- After-Sales Support Overview (if applicable):
- Warranty Summary: Full details of the included manufacturer's warranty terms and conditions.
- Local Service Network: Information on your dedicated support availability and service partners within Kigali, Rwanda.
- Contact Information: Full name, address, email, and telephone number of the contact person.
- Tender participation fees: A non-refundable fee equivalent to 50,000Rwf should be deposited at PRIME INSURANCE Ltd account number 0004000040000-69 opened at BANK of KIGALI Ltd.
- Submission Details
- Closing Date for receiving sealed envelope:December 24th, 2025
- Submission Method: Proposals should be submitted physically at the Head Office located in MIC Building KN2 AVE Nyarugenge.
Email: Any enquiry should be addressed to the following address email itcgeneral@prime.rw
Subject Line: ToRs supply & delivery of Jeep Vehicles - [Supplier Name] - [REF Number].
- Disclaimer
- This ToRs does not constitute a commitment by the Client to procure any goods or to enter into any contract.
- The Client reserves the right to cancel this ToRs process at any time without liability.
- Only shortlisted suppliers will be contacted for the next stage of the procurement process.
Sincerely,
Col (Rtd) Eugene M. HAGUMA
Chief Executive Officer