Terms of Reference for the Recruitment of Project Coordinator – Clinical Research & Trials (Clinical Research Programs)
Project Coordinator – Clinical Research & Trials (Clinical Research Programs)
Institution: CIIC-HIN, Rwanda
Location: Kigali
Reporting to: Head of Operations
Duration: Fixed-term (renewable subject to performance and organizational needs)
Background
The Centre for Impact, Innovation, and Capacity Building for Health Information Systems and Nutrition (CIIC-HIN), the Platform for Africa Clinical Trials (PACT) Solutions, and the African Knowledge Institute for Innovation and Scientific Advancement (AKIISA) form a multi-pillar African institutional ecosystem dedicated to strengthening health systems through evidence generation, innovation, capacity building, and clinical research operations.
Across these three interdependent entities, we integrate implementation science, advanced training, and clinical research delivery into a coordinated model that bridges discovery and real-world application. This approach ensures that evidence is not only produced, but also translated into practice, policy, and measurable health impact across diverse contexts in Africa.
Within this ecosystem, the Project Coordinator – Clinical Research & Trials (Clinical Research Programs) will play a central role in planning, coordinating, and delivering CIIC-HIN’s clinical research portfolio. The role supports high-quality implementation and compliance with national and international ethics and regulatory requirements, including support to IRB/regulatory submissions, pharmacovigilance, and QA/QC throughout study implementation.
Purpose of the Position
The Project Coordinator – Clinical Research & Trials will coordinate CIIC-HIN’s Clinical Research Programs, including clinical trials and implementation research studies. The role ensures high-quality operational delivery, effective partner coordination, timely donor reporting, and strict compliance with national and international research ethics, regulatory requirements, and Good Clinical Practice (GCP).
Scope of Work and Key Responsibilities
The Project Coordinator will lead day-to-day planning, coordination, and monitoring of clinical research activities and associated implementation studies. Key responsibilities include:
A.Program and project coordination
- Develop and maintain project workplans, timelines, budgets, and implementation schedules; track milestones and deliverables.
- Coordinate activities across internal teams and partners; ensure smooth collaboration and issue resolution.
- Monitor performance indicators, compile progress updates, and contribute to learning, documentation, and continuous improvement.
B. Clinical trial / clinical research operations
- Support operational coordination of clinical trials and implementation research initiatives, including site readiness, study start-up tasks, and field activity scheduling.
- Support quality assurance/quality control (QA/QC) processes to ensure protocol compliance and high-quality implementation.
- Coordinate safety-related processes (pharmacovigilance), including adverse event reporting and safety documentation in line with GCP and sponsor requirements.
C. Ethics and regulatory compliance
- Prepare and submit documentation to IRBs/ethics committees and relevant regulatory authorities; track approvals, renewals, deviations, and reporting timelines.
- Ensure adherence to national guidelines and international standards for ethics, regulatory compliance, and participant protections.
D. Reporting, grants, and stakeholder engagement
- Prepare timely and accurate technical and financial reports for internal management and donors; support audits and documentation requests.
- Manage coordination and communications with donors, government stakeholders, research collaborators, and implementing partners; represent CIIC-HIN in relevant meetings and working groups.
- Contribute to proposal development, grant writing, and resource mobilization for new and ongoing clinical research initiatives.
Required Qualifications and Competencies
Academic qualifications
- Bachelor’s degree in Medicine, Pharmacy, Biomedical Sciences, (required).
- Master’s degree in Public Health, Epidemiology, Clinical Research/Clinical Trials, or related field (required).
Professional experience
- At least 3 years’ experience coordinating clinical research/clinical trials (required).
- Demonstrated experience in M&E and donor reporting.
- Familiarity with Rwanda ethics/regulatory processes and GCP requirements.
Language Requirements
- Excellent written and spoken English is required.
- Working knowledge of French is an added advantage.
- Knowledge of Kinyarwanda is an added advantage.
Duration of Assignment
The position is offered on a fixed-term basis, renewable subject to performance and organizational needs.
HOW TO APPLY:
Interested candidates should scan and compile all application documents into a single file and submit the following:
- A cover letter outlining relevant experience and motivation.
- A detailed CV with at least three professional references.
- Copies of professional certificates (where applicable)
- Copies of academic certificates.
Subject line: Application – Project Coordinator – Clinical Research & Trials (Clinical Research Programs)
If you meet the above requirements and are interested in learning more about the role and applying, please
visit https://ciichin.org/recruitment-of-project-coordinator-clinical-research-trials/ and send your
applicationto: administration@ciichin.org copying info@ciichin.org for reference.
The application deadline is Friday, 06th March 2026.
Incomplete files or late applications will not be considered.
Dr. Felix Kitema RUBUGA
Managing Director
CIIC-HIN