Skip to main content

Tender Notice for Supply of Office Stationery

GIZ Rwanda

The Deutsche Gesellschaft für Internationale Zusammenarbeit (GIZ) GmbH has been working in Rwanda for more than 40 years.

Rwanda is a country with a turbulent and, at times, tragic history, and the impact of the 1994 genocide is still felt today. Nevertheless, Rwanda has achieved progress at a number of levels since 2000. Stability, security, steady economic growth and low corruption are some of the key successes. The country is also regarded as a pioneer in Africa in environmental protection, digitalisation and gender equality.

Despite these encouraging developments, however, Rwanda is still a very poor country that continues to rely on international support. This support is in virtually all sectors and is coordinated by the Rwandan Government. As a reliable partner in an efficient task-sharing system, GIZ works in three priority areas on behalf of the German Government:

  • Economic development and employment
  • Governance and democracy
  • Digitalisation
Rate this employer
Average: 4 (317 votes)

https://www.giz.de/en/worldwide/332.html

Expression of Interest (EOI)

SUPPLY OF OFFICE STATIONERY.

Reference Number:83493056

Publication date: 10.07.2025

Introduction

The Deutsche Gesellschaft für Internationale Zusammenarbeit (GIZ) GmbH is a federally owned international cooperation enterprise for sustainable development with worldwide operations. The GIZ Office in Kigali covers GIZ’s portfolio in Rwanda and Burundi. GIZ Rwanda/Burundi implements projects on behalf of the German Federal Ministry for Economic Cooperation and Development, the European Union and other commissioning authorities in the following priority areas: Sustainable Economic Development; Good Governance; Climate, Energy and Sustainable Urban Development; Digitalization and Digital Economy; and regional projects in the Great Lakes Region.

The GIZ Office in Kigali is responsible for financial, administrative, and human resource management functions covering the GIZ activities in Rwanda and Burundi.

GIZ intends to have reliable supplier to supply stationeries and office materials regularly as and when need arises.

  • Scope of services

The selected supplier is expected to perform the following scope of works.

Supply of stationery and office materials and Supply Procedure

The supplier is responsible for the supply of stationery and office materials as per the demand received from GIZ projects office in Rwanda. The purchase orders may be combined or for even single unit as and when requirement arises for any category of items, under our framework agreement.

GIZ will issue a purchase order indicating the needed items and the respective quantities. The format of the purchase order will be agreed upon after the EoI procedure has been finalized.

Once a purchase order is issued, it is the responsibility of the supplier to deliver the respective items after accepting the confirmed purchase order within up to 5 working days. It shall be responsibility of the successful supplier to deliver the items to any of the office location throughout in Rwanda. However, GIZ’s offices in Kigali will remain the major delivery points as indicated in each order.

Agreement Period

The service provision shall commence as soon as possible, latest in August 2025. The framework agreement will be concluded for an initial two (2) years, with the option to extend the agreement for a further one (1) year.

The agreement can be terminated by GIZ by giving a three (3) months’ notice at any time without providing any justification. However, any purchase commitment or payment shall be fulfilled by both parties placed/or in pipeline prior to the issuance of termination notice.

Payment procedure

The supplier may submit invoices to GIZ after the delivery of requested materials. The payment will be done upon certifying of items reception issued within a period not later than 15 days.

GIZ will not issue any advance payment at any time throughout the agreement period.

  • Required documents

Participating suppliers must provide the following documents:

  • 3 Letters of Reference as proof of 3 years of experience in Rwanda supplying different brand/categories of stationeries to major multinationals / corporates / international organisations. The supplier should prove the capacity to maintain and take care of operational activities for longer duration.
  • A valid registration certificate (issued by RDB),
  • VAT certificate (issued by RRA)
  • Latest tax clearance certificate (issued by RRA).
  • Financial offer in the given format “– Form of Price Sheet and List of stationery and office materials”. The prices must be in Rwandan Francs (RWF) and VAT exclusive.

Your EoI has to be submitted to RW_Quotation@giz.de until 20/07/2025

1.The financial offer has to be submitted in PDF format and the price must be in Rwandan Francs and VAT excluded (if applicable) and as attachment to the email with the subject: Financial offer 83493056

If the emails exceed the default email size of 30MB, offers can be exceptionally submitted through https://filetransfer.giz.de/

Offers submitted through any other sharing platform, as google documents or similar will not be considered.

Offers submitted in hard copy will not be considered.

GIZ reserves all rights.

Annex:

  • Stationary List
Attachment
attachment_file_ef0858275c7fce978e03
Apply
Click on the APPLY button to send your application documents:
  • Your application will be sent to the employer immediately (Allowed formats: .doc .pdf .txt .docx)
  • A confirmation email will be sent to you few minutes afterwards
  • You can request any documents archived from our website (ex: a job description, a CV, a cover letter...)
Please bear in mind that you should never be requested to pay to get interviews, or to pass extra certifications etc...