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Tender Notice to the Supply of Office Stationeries 

Jhpiego

Jhpiego creates and delivers transformative health care solutions that save lives. In partnership with national governments, health experts and local communities, Jhpiego builds health providers’ skills and develops systems that save lives now and guarantee healthier futures for women and their families.

Sector
Health
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http://www.jhpiego.org

INVITATION FOR BIDS (IFB)

For the Supply of Office Stationeries 

Reference Number: TN 019/Jhpiego-RW/FY26

1. Introduction

Jhpiego’s Mission

Jhpiego enhances the health and saves the lives of women and families in limited-resource settings. For nearly four decades, we have put evidence-based health innovations into everyday practice to overcome barriers to high-quality health care services for the world’s most vulnerable populations. From our origins as technical experts in reproductive, maternal and child health, Jhpiego has grown to embrace new challenges, including HIV/AIDS, malaria, GHS and cervical cancer prevention, reflecting the increasing interconnectedness of global health.

Jhpiego’s Values

At Jhpiego, we value our customers who have our respect, responsiveness, and commitment to excellence; our staff and global network of colleagues who bring cultural diversity, innovation, and a wealth of world experience; and our work culture, which is reflected in our team spirit, transparent communication, mutual respect, flexibility, and dedication.
Jhpiego invites qualified and eligible suppliers to submit bids for the supply and delivery of stationery items. The purpose of this request is to establish a framework agreement with reliable vendors who can provide quality stationery materials in a timely and cost-effective manner.

2. Scope of Work
The selected bidder(s) will be required to supply various Office stationeries items, including but not limited to:

  • Printing papers (A5, A4, A3) 
  • Notebooks and writing pads (A5, A4, A3)
  • Pens, pencils, and markers 
  • Files, folders, and envelopes 
  • Staplers, punchers, and staples 
  • Toners and cartridges 
  • Other office stationery items as may be requested 

The supplies will be delivered to Kigali Jhpiego Office on a need basis during the contract period.

3 .Eligibility Criteria
Interested bidders must meet the following requirements:

  • Must be a legally registered company with valid RDB certificate in the same field.
  • Provide a valid Tax Clearance Certificate 
  • To have at least 2 years of experience in supplying stationery 
  • Provide proof of past performance (at least 2 references) 
  • Must have the capacity to deliver within required timelines 
  • Provide Bid Security of 3% of the total cost of tender

4. Bid Submission Requirements
Bidders are required to submit:

  • Company profile 
  • Copy of registration certificate (RDB Certificate)
  • Valid tax clearance certificate 
  • Detailed quotation (unit prices and total cost) 
  • Delivery timeline from the time of Request reception
  • Bank details 
  • References from previous clients 

5. Evaluation Criteria
Bids will be evaluated based on the following:

  • Compliance with requirements 
  • Price competitiveness 
  • Quality of proposed items 
  • Delivery time 
  • Past performance and experience 

6. Delivery Requirements
The successful bidder(s) shall deliver the items within the agreed timeframe upon receipt of a Local Purchase Order (LPO). Partial deliveries may be required depending on organizational needs.

7. Contract Duration
The framework agreement will be valid for a period of one (1) year, subject to satisfactory performance.

6. Submission Deadline

All bids must be submitted in signed and stamped file (Technical and Financial) electronically to the email bellow: Rwanda.Procurement@jhpiego.orgno later than Thursday, 2nd May 2026, 4:00 PM Kigali time with hidden Password that will be asked during evaluation.

Submission Address:

To: Senior Finance & Operations Manager Jhpiego Rwanda Country Office

Gasabo, Kacyiru, KG 5 St Road, House Number 48, P.O. Box 6952, Kigali, Rwanda Tel: (+250) 788 381 188

All inquiries must be submitted in writing at least two (2) business days before the submission deadline.

9. Additional Information

Note:Jhpiego reserves the right to accept or reject any quotation, to annul the bidding process, and to reject all proposals at any time prior to contract award, without thereby incurring any liability to the affected bidder(s) or any obligation to inform the affected bidder(s} of the grounds for Jhpiego's action.

Done on 22nd April 2026

Valens Ndonkeye

Sr. Finance and Operations Manager 








 

List of Items:

#

DESCRIPTION

UNITY

Qty 

U Price

T Price/ VAT Inclusive

1

CEXV 33

Pcs

1

    

2

HP 130A BLACK

Pcs

1

    

3

HP 130A CYAN

Pcs

1

    

4

HP 130A MAGENTA

Pcs

1

    

5

HP 130A YELLOW

Pcs

1

    

6

HP 131A BLACK

Pcs

1

    

7

HP 131A CYAN

Pcs

1

    

8

HP 131A MAGENTA

Pcs

1

    

9

HP 131A YELLOW

Pcs

1

    

10

HP 203A BLACK

Pcs

1

    

11

HP 203A CYAN

Pcs

1

    

12

HP 203A MAGENTA

Pcs

1

    

13

HP 203A YELLOW

Pcs

1

    

14

HP 205A BLACK

Pcs

1

    

15

HP 205A CYAN

Pcs

1

    

16

HP 205A YELLOW

Pcs

1

    

17

HP 205A MAGENTA

Pcs

1

    

18

HP 30A BLACK

Pcs

1

    

19

HP 32A BLACK

Pcs

1

    

20

HP 78A BLACK

Pcs

1

    

21

HP 83A BLACK

Pcs

1

    

22

HP 953 BLACK

Pcs

1

    

23

HP 953 CYAN

Pcs

1

    

24

HP 953 MAGENTA

Pcs

1

    

25

HP 953 YELLOW

Pcs

1

    

26

KYOCERA TK 3300

Pcs

1

    

27

Duracell battery AAA/4PK

Pair

1 

    

28

Binder Clips 51mm Boxe of 12 small Boxes

pqt

1 

    

29

Binder Clips 32mm (1/4'') Boxe of 12 small Boxes

Dozen

1

    

30

Binder Clips 33mm Boxe of 12 small Boxes

Dozen

1

    

31

Binder Clips (19mm) and 

Dozen

1

    

32

Paper Clips 51mm Boxe of 10 small Boxes

Boxes

1

    

33

Paper Clips 50mm

Dosen

1

    

34

Paper Clips 32mm

Dosen

1

    

35

Ruler (30 cm)

Pcs

1

    

36

Desk organizer

Pcs

1

    

37

Signatures (Fils with Number)

Pcs

1

    

38

Calculator (CASIO)

Pcs

1

    

#

DESCRIPTION

UNITY

Qty 

U Price

T Price/ VAT Inclusive

39

Highlighter (Different Colors)

Dosen

1

    

40

Office File Tray 3 layers (transprent or Omega Office File tray of 3 compartiments )

Pcs

1

    

41

Register books

Pcs

1

    

42

Box Files/Classeur/(ALBA RADO)

Pcs

1

    

43

Printing Paper A4 / Ream of Paper ( Different Brand)

Carton 

1

    

44

Printing Paper A4 / Ream of Paper (Different Brand)

Ream

1

    

45

Blue Pens ( Bic blue)

Pqt/ 50 Pieces

1

    

46

Red Pens/Bic

Pqt/ 50 Pieces

 1

    

47

Black pen/Bic

Pqt/ 50 Pieces

1 

    

48

Pencil Sharpener

Pqt/ 50 Pieces

 1

    

49

Pencils ( Pieces)

Dozen

1

    

50

Markers for flip Chart

Box

1

    

51

Whiteboard marker

Pcs

      

52

Flip Chart

Pcs

1

    

53

Envelop Kaki /A4

Pqt

1

    

54

Envelop Kaki /A5

Pqt

1

    

55

White Envelop /A5

Pqt

1

    

56

Sign Here

Pkt

1

    

57

Post-it Notes with different colors

Pcs

1

    

58

FIS/Notebook blue Cover A4/spiral Binding(lignee)

Pcs

1

    

59

FIS/Notebook other Cover A5/spiral Binding(lignee)

Pcs

1

    

60

Notebook for training A4

Pcs

1 

    

61

Notebook for training A5

Pcs

1 

    

62

Notebook for training A4

Dozen

1

    

63

Notebook for training A5

Dozen

1

    

64

Small register/agenda A5 SS-6225 (Deferent Color)

Pcs

1 

    

65

Stapler Machine/RAPID CLASSIC 2

Pcs

1

    

66

Heavy duty puncing machine

Pcs

1 

    

67

Staples 24/6

Pcs

1 

    

68

Staples 23/13(Heavy duty Stapler)

Pcs

1 

    

69

Steples Remover

Pcs

1

    

70

Stamp pad

Pcs

 1

    

71

Punch Machine (Max capacity 70 pages)

Pcs

1

    

#

DESCRIPTION

UNITY

Qty 

U Price

T Price/ VAT Inclusive

72

Punching machine(Perforateur)

Pcs

1 

    

73

A4 Clear View Folder Plastic

Pcs

1

    

74

Clear Plastic Punched Pocket Folder

pcs

1

    

75

Pochettes Perforees (Sachet de 100)

Pkt

1

    

76

Scotch Transparent tape (Papier collant) Bid size, Midium size and small size 

Pcs

1

    

77

Scisor

Pcs

1 

    

78

Plate files/Farde a tringle A4

Pcs

 1

    

79

Clear sheet cover perforated

Pcs

 1

    

80

Scotch Paper (Used for Flip chart ) Bid size

Pcs

1

    

81

Scotch Paper (Used for Flip chart) Midium size 

Pcs

1

    

82

Scotch Paper (Used for Flip chart) Small size 

Pcs

1

    

83

Badge Holder

Pcs

1

    

84

Paper shredder machine

Pcs

1

    
 

TOTAL

        
Attachment
attachment_file_cf3f9bb5aefc642e94f6
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