PUBLIC TENDER NOTICE # PIH/IMB/ 9203 /M11/ FY 26

TENDER TITTLE: THE SUPPLY AND INSTALLATION OF A COMPREHENSIVE MAINTENANCE PACKAGE FOR THE INCINERATOR MACHINE INSTALLED AT RWINKWAVU DISTRICT HOSPITAL UNDER A FRAMEWORK AGREEMENT

SOURCING METHOD: OPEN COMPETITION - HYBRID SOURCING DOMESTIC, EAC, REGIONAL AND
INTERNATIONAL VENDORS.

Partners In Health (PIH) is a nonprofit organization with its headquarters in Boston, Massachusetts, whose mission is to provide quality health care for poor and most in need populations around the world. Since 2005, the Ministry of Health in Rwanda has worked with PIH Rwanda, also known as Inshuti Mu Buzima, to improve the quality of care in the country and increase health care access for Rwanda most in need populations. PIH/IMB have since helped to bring high-quality health care to three Districts namely: Kayonza, Burera and Kirehe. 

Partners In Health / Inshuti Mu Buzima is seeking for proposals from domestic, EAC, regional and international qualified and authorized companies for the supply and installation of a comprehensive maintenance package for the incinerator machine installed at Rwinkwavu district hospital under a framework agreement. Interested, qualified and authorized business companies should submit their proposals bearing the following requirements:

I. Compulsory requirements: 

1. The Bidder should not be suspended or blacklisted by PIH-IMB or OnePIH. 
2. The Bidder should not be blacklisted or revoked licenses by the Rwanda Public Procurement Authority or other relevant regulatory bodies. 
3. The Bidder should not have any ongoing contracts with PIH-IMB that demonstrate poor performance. 
4. The Vendors or companies owner must not have been employed by PIH or OnePIH within the past five years, unless PIH seeks their expertise for consultancy services based on proven specialized knowledge.

II. Administrative requirement:

1. Provision of company name; location details, showing a well-known physical address building; Street number Emails, contacts. 
2. Proof of business registration in the field of pharmaceutical and medical sector issued by Rwanda Development Board certificate for Domestic Business companies or a Similar document for international bidders
3. Valid tax clearance certificate issued by Rwanda Revenue Authority, applicable for domestic companies

III. Technical requirements:

Interested companies should consider ToRs (Terms of references) available in Partners In Health/Inshuti Mu Buzima e-Procurement System following this link: (https://pih-imb.org.rw/eprocurement/index.php) 

IV. Financially, the bid shall indicate:

1. Bids shall be submitted using Rwandan Francs currency for domestic bidders and USD currency for regional and international bidders. 
2. The financial offer shall include all applicable taxes and charges 
3. The bidders shall indicate shortest delivery time. 
4. The bidders must provide clear information on terms and conditions of payment (preferable after delivery).
5. The offer validity shall not be lower than 120 calendar days from the day of the bids submission.

V. Submission of bids to PIH:

All proposals from interested bidders must be electronically submitted to Partners In Health/Inshuti Mu Buzima e-Procurement System

 (https://pih-imb.org.rw/eprocurement/index.php) before December 10, 2025 to 11: 59 pm (closing time) Kigali time prompt – Failing to follow this instruction proposals will not be considered.

The results of public opening will be available in the system starting from December 11, 2025 00: 00 am.

VI. Special Notes:

(1) There is no fee paid to obtain the Tender document. 

(2) Partners In Health is not obliged to purchase or to pay for any costs incurred by the bidder in preparation of his/her proposal in response to this tender notice.

 (3) PIH/IMB employees are restricted from participating in any PIH tender.

(4) For more information about this tender interested bidders shall contact Partners In Health team using following email address:imbprocurement@pih.org/procurement.pih@gmail.com

(5)PIH e-procurement bidding processes tutorial is available on: 

https://pih-imb.org.rw/eprocurement/biddingvideo.html

Done at Kigali on November 10, 2025

Senior Director of Procurement & Logistics 

Partners In Health / Inshuti Mu Buzima