TENDER NOTICE FOR SUPPLY AND DELIVERY OF MILK PROCESSING  EQUIPMENT 

Tender Reference No.: URUGO/MPE/2026/001 

Publication Date: 16 July 2026 

Submission Deadline: 23 July 2026 at 5:00 PM (Rwanda Time) 

1. Background 

Urugo Women Opportunity Center (WOC) is a social enterprise committed to empowering  women and youth through Technical and Vocational Education and Training (TVET),  entrepreneurship development, hospitality, dairy processing, leather works, textile production,  agriculture, and other income-generating initiatives. 

To strengthen its dairy processing operations and enhance practical training within its TVET  programs, Urugo WOC invites eligible and qualified suppliers to submit sealed bids for the  Supply and Delivery of Milk Processing Equipment required to improve milk handling,  processing, storage, and value addition within its Dairy Processing Unit. 

2. Objective 

The objective of this tender is to procure high-quality milk processing equipment that will  improve production efficiency, ensure food safety and quality standards, increase dairy  processing capacity, and strengthen practical training for trainees within Urugo WOC's Dairy  Processing Unit. 

3. Scope of Supply 

The successful bidder shall supply and deliver milk processing equipment for the Dairy  Processing Unit. 

The scope includes, but is not limited to: 

∙ Milk chilling and cooling equipment 

∙ Milk pasteurization equipment 

∙ Milk storage and cooling tanks 

∙ Yoghurt processing and sealing equipment 

∙ Related accessories and operational components necessary for proper installation and  operation 

Detailed technical specifications, quantities, units of measurement, and minimum technical  requirements are provided in the Bill of Quantities (BoQ), which forms an integral part of this  tender document.

BILL OF QUANTITIES (BoQ) OF SUPPLY AND DELIVERY OF MILK PROCESSING  EQUIPMENT 

Item Category	Sub-Program	Item	Specification	Unit Qty
Machines/Equipment	Milk   Processing	Milk Chiller   (Cooling several  tanks in short   period of time),  from a reputable  brand.	Stainless steel SS304,  1000L capacity, rapid  cooling to 4°C, compressor based, insulated tank with  agitator, digital display	Pcs	1
Machines/Equipment	Milk   Processing	1000L Milk   Pasteurizer (Batch  Type)	Stainless steel SS304,  1000L capacity,   electric/steam heated,  adjustable temperature 63– 95°C, food-grade, with  agitator and digital   temperature controller	Pcs	1
Machines/Equipment	Milk   Processing	Milk Cooling   Tank	2500L capacity, compatible  with plate heat exchanger	Pcs	1
Machines/Equipment	Milk   Processing	Yoghurt Sealing  Machine	Industrial yoghurt cup  sealing machine	Pcs	1
Total Items					4

4. Delivery Requirements 

The successful bidder shall: 

∙ Deliver all equipment to Urugo Women Opportunity Center (WOC) Head Office,  Kayonza District. 

∙ Supply new, genuine, high-quality, durable, and food-grade milk processing  equipment. 

∙ Ensure that all supplied equipment complies with the technical specifications  provided in the Bill of Quantities (BoQ). 

∙ Replace any defective, damaged, or non-conforming equipment at no additional cost  to Urugo WOC. 

∙ Provide installation support where applicable. 

∙ Provide user manuals, operating instructions, and maintenance documentation. ∙ Provide warranty information and manufacturer's guarantees for all supplied  equipment. 

∙ Ensure all electrical and mechanical components comply with applicable safety and  food processing standards.

Delivery Terms 

Prices should include: 

∙ Transportation 

∙ Loading 

∙ Offloading 

∙ Installation (where applicable) 

Quotations should include: 

∙ Unit Price 

∙ Total Price 

∙ VAT 

∙ Country of Origin 

∙ Brand 

∙ Manufacturer 

∙ Delivery Period 

∙ Warranty 

∙ Catalogue/Brochure 

5. Required Documents 

Interested bidders shall submit the following documents: 

1. Application Letter addressed to the Executive Director of Urugo Women Opportunity  Center (WOC). 
2. Valid RDB Certificate. 
3. Valid Tax Clearance Certificate. 
4. VAT Registration Certificate. 
5. RSSB Clearance Certificate. 
6. Three (3) Recommendation Letters and/or Completion Certificates from previous  clients for similar supplies. 
7. Detailed Financial Quotation indicating: 

o Unit Prices 

o Total Prices 

o Delivery Period 

o Quotation Validity Period 

6. Submission Instructions 

∙ Bids must be submitted in two (2) hard copies. 

∙ Submission Location: Urugo Women Opportunity Center (WOC), Head Office,  Kayonza District. 

∙ Publication Date: 16 July 2026. 

∙ Submission Deadline: 23 July 2026 at 5:00 PM (Rwanda Time).

∙ Late submissions shall not be accepted. 

The sealed envelope should be clearly marked: Tender for the Supply and Delivery of Milk  Processing Equipment 

Tender Reference No.: URUGO/MPE/2026/001 

7. Evaluation Criteria 

Bids will be evaluated based on: 

∙ Compliance with tender requirements. 

∙ Technical conformity of the proposed equipment. 

∙ Supplier experience and references. 

∙ Warranty and after-sales service. 

∙ Delivery capacity and proposed delivery timeline. 

∙ Price competitiveness. 

Urugo Women Opportunity Center (WOC) reserves the right to accept or reject any bid and  is not bound to accept the lowest-priced offer. 

Evelyn K. Karamagi 

The Executive Director 

WfWI Empowerment center LLC ( Urugo WOC)