TENDER NOTICE FOR THE SUPPLY AND DELIVERY OF AGRICULTURAL  GREENHOUSE EQUIPMENT 

Tender Reference No.: URUGO/AGE/2026/001 

Publication Date: 16 July 2026 

Submission Deadline: 23 July 2026 at 5:00 PM (Rwanda Time) 

1. Background 

Urugo Women Opportunity Center (WOC) is a social enterprise committed to empowering  women and youth through Technical and Vocational Education and Training (TVET),  entrepreneurship development, hospitality, dairy processing, leather works, textile production,  agriculture, and other income-generating initiatives. 

To strengthen its agricultural production capacity and enhance practical training within its  TVET programs, Urugo WOC invites eligible and qualified suppliers to submit sealed bids for  the Supply and Delivery of Agricultural & Greenhouse Equipment required to improve  climate-smart agriculture, protected cultivation, irrigation, hydroponic production, and modern  farming technologies within its Agriculture and Vertical Farming Unit. 

2. Objective 

The objective of this tender is to procure high-quality agricultural and greenhouse equipment  that will improve agricultural productivity, promote sustainable and climate-smart farming  practices, strengthen practical training for trainees, and increase the operational efficiency of  Urugo WOC's Agriculture and Vertical Farming Program. 

3. Scope of Supply 

The successful bidder shall supply and deliver agricultural and greenhouse equipment for the  Agriculture and Vertical Farming Unit. 

The scope includes, but is not limited to: 

∙ Greenhouse and tunnel structures 

∙ Automated climate control systems 

∙ Hydroponic production systems 

∙ Vertical farming structures 

∙ Solar-powered irrigation systems 

∙ Shade net structures 

∙ Related accessories, fittings, and operational components necessary for installation  and efficient operation 

Detailed technical specifications, quantities, units of measurement, and minimum technical  requirements are provided in the Bill of Quantities (BoQ), which forms an integral part of this  tender document.

BILL OF QUANTITIES (BoQ) OF SUPPLY AND DELIVERY OF AGRICULTURAL  GREENHOUSE EQUIPMENT 

Item Category	Sub-Program	Item	Specification	Unit	Qty
Equipment	Vertical Agriculture	Climate Control Systems	Automated greenhouse  climate controller with  sensors	Set	1
Equipment	Vertical Agriculture	Greenhouse or Tunnel  Structures	Metallic tunnel   greenhouse, 8m × 30m	Set	1
Equipment	Vertical Agriculture Hydroponic Systems		NFT hydroponic   production system	Set	1
Equipment		Vertical Agriculture Shade Net Structures	Metal shade net   structure	Set	1
Equipment		Vertical Agriculture Solar Irrigation System	Solar-powered   irrigation pumping  system	Set	1
Equipment	Vertical Agriculture	Vertical Farming   Structures	Multi-layer vertical  farming rack	Set	1
Total Items					6

4. Delivery Requirements 

The successful bidder shall: 

∙ Deliver all equipment to Urugo Women Opportunity Center (WOC) Head Office,  Kayonza District. 

∙ Supply new, genuine, high-quality, durable agricultural and greenhouse equipment. ∙ Ensure that all supplied equipment complies with the technical specifications  provided in the Bill of Quantities (BoQ). 

∙ Replace any defective, damaged, or non-conforming equipment at no additional cost  to Urugo WOC. 

∙ Provide installation, testing, and commissioning support where applicable. 

∙ Provide user manuals, operating instructions, maintenance documentation, and  technical training for users where necessary. 

∙ Provide warranty information and manufacturer's guarantees for all supplied  equipment. 

∙ Ensure that all electrical, mechanical, irrigation, and structural components comply  with applicable safety, environmental, and agricultural standards.

Delivery Terms 

Prices should include: 

∙ Transportation 

∙ Loading 

∙ Offloading 

∙ Installation (where applicable) 

Quotations should include: 

∙ Unit Price 

∙ Total Price 

∙ VAT 

∙ Country of Origin 

∙ Brand 

∙ Manufacturer 

∙ Delivery Period 

∙ Warranty 

∙ Catalogue/Brochure 

5. Required Documents 

Interested bidders shall submit the following documents: 

1. Application Letter addressed to the Executive Director of Urugo Women Opportunity  Center (WOC). 
2. Valid RDB Certificate. 
3. Valid Tax Clearance Certificate. 
4. VAT Registration Certificate. 
5. RSSB Clearance Certificate. 
6. Three (3) Recommendation Letters and/or Completion Certificates from previous  clients for similar supplies. 
7. Detailed Financial Quotation indicating: 

o Unit Prices 

o Total Prices 

o Delivery Period 

o Quotation Validity Period. 

6. Submission Instructions 

∙ Bids must be submitted in two (2) hard copies. 

∙ Submission Location: Urugo Women Opportunity Center (WOC), Head Office,  Kayonza District. 

∙ Publication Date: 16 July 2026. 

∙ Submission Deadline: 23 July 2026 at 5:00 PM (Rwanda Time). ∙ Late submissions shall not be accepted.

The sealed envelope should be clearly marked: 

Tender for the Supply and Delivery of Agricultural & Greenhouse Equipment Tender Reference No.: URUGO/AGE/2026/001 

7. Evaluation Criteria 

Bids will be evaluated based on: 

∙ Compliance with tender requirements. 

∙ Technical conformity of the proposed equipment. 

∙ Supplier experience and references. 

∙ Warranty and after-sales service. 

∙ Installation and technical support capacity. 

∙ Delivery capacity and proposed delivery timeline. 

∙ Price competitiveness. 

Urugo Women Opportunity Center (WOC) reserves the right to accept or reject any bid and  is not bound to accept the lowest-priced offer. 

Evelyn K. Karamagi 

The Executive Director 

WfWI Empowerment center LLC ( Urugo WOC)