TENDER NOTICE

Tender Title: Procurement of mobile solar-powered irrigation equipments with battery

1. Brief description of DUHAMIC-ADRI

DUHAMIC-ADRI is a Non-Governmental Organization legally recognized under Rwandan Law. The organization was founded in 1979 with the objective of assisting farmers in organizing themselves to combat constraints related to rural marginalization. Over the years, its operations have expanded from local and regional levels to the national level. The Constituent General Assembly of April 20, 1985, officially established DUHAMIC-ADRI as an NGO operating throughout Rwanda.

DUHAMIC-ADRI was legally recognized by Ministerial Order No. 943 of July 12, 1985. Its statutes were later modified and recognized by Ministerial Order No. 025/11 of March 21, 2005. The organization also fulfilled all requirements under Law No. 04/2012 of February 17, 2012, governing national non-governmental organizations and received a compliance certificate from the Rwanda Governance Board (RGB) on June 17, 2013.

Vision: A rural world responsible for its self-socio-economic development.

Mission: Supporting integrated development through rural population initiatives aimed at self-development.

Objectives:

• Combating the marginalization of rural areas.
• Promoting and strengthening associations, cooperatives, and farmers' groups.
• Supporting rural development initiatives in various socio-economic sectors.

2. Introduction of Climate Just Community (CJC) Project 

3. The Scottish Government (SG) was the first Government globally to commit funds specifically to climate justice, launching the Climate Justice Fund (CJF) in 2012, and ensuring that this fund not only supports communities in partner developing countries to become more resilient to climate change but does so in way that acknowledges, and tackles embedded inequalities.

4. Following an independent evaluation in 2021 of the Climate Justice Fund’s work, drawing on experiences of communities in Malawi, Zambia and Rwanda who have implemented or are supported by the Fund and stakeholder feedback on the Climate Justice Fund, the Scottish Government set a future approach for action on climate justice and prioritized targeting the funding to the people most vulnerable to climate change in the communities particularly women and youth and ensuring their participation is at the center of the Fund’s work which will be achieved through delivering against distinct pillars of climate justice. In March 2022, in line with this revised approach, the Scottish Government relaunched the CJF and a Supplier Event to provide details of this opportunity and answer questions on the program specification, procurement and tendering process was held. In May 2022, the Scottish Government advertised a competitive, open tender procedure for the Provision of Climate Just Communities in Malawi, Zambia and Rwanda but the invitation to tender was published on 7 September 2022. 

5. In response to this invitation to tender, a consortium made of Trōcaire, the Scottish Catholic International Aid Fund (SCIAF) and Christian Blind Mission (CBM) UK was constituted, with local partners including Rwanda Climate Change and Development Network (RCCDN), its member’s organizations (DUHAMIC-ADRI, DUTERIMBERE NGO) as well as the National Union of Disabilities Organization Rwanda (NUDOR). This Consortium submitted a tender on 18 November 2022 and on 11 July 2023, the Scottish Government awarded the CJC contract to the Consortium. The contract entered into force on 1 August 2023 and will run until March 2025, with the option to extend up until March 2026.

6. The purpose of the 3-year Scottish Government funded CJC Program is to implement effective climate justice interventions focusing on community voice and needs, prioritizing marginalized communities, women, and people with disabilities, and considering the Scottish Government’s pillars of climate justice. The CJC Program will be “of” and “for” the community: communities will be engaged in a participatory, culturally sensitive manner to identify climate-change-related needs (in their own terms) then design interventions (owned by them) to respond.

The Program is being implemented across 3 Districts (Gisagara, Karongi & Ngororero) and jointly in consortium with Trocaire (Principle Sub-Contractor) and local delivery partners including Rwanda Climate Change and Development Network (RCCDN), its member’s Organizations (DUHAMIC-ADRI, DUTERIMBERE NGO) as well as the National Union of Disabilities Organization Rwanda (NUDOR)

3. objectives 

• Demonstrate the effectiveness of mobile solar-powered irrigation systems in enhancing agricultural productivity.
• Demonstrate the effectiveness of movable solar-powered irrigation equipment in addressing water scarcity.
• Support farmers in Gisagara districts to enhance their resilience to drought conditions.
• Contribute to the overall improvement of agricultural practices in the Eastern Province. 
• Provide practical training to farmers on the usage, maintenance, and benefits of solar-powered irrigation.

4. Scope of work

The selected firm/company is expected to:

• Supply 11 high-quality movable solar-powered irrigation pumps complete with Battery: 12V and 200A with charge controller, 10m of suction Flexible hose pipe (TDH=40m and Q=45L/Min), Solar Panels: 400Wp, Trolley of 2 Wheels with the battery room, Hose pipe of 32mm thick: 100m, 3 Flare Nuts spanners for each kit (Size: 8,10,15); 
• Supply and deliver the agreed-upon irrigation equipment to the designated locations.
• Provide installation services and Offer technical training sessions on the proper use, maintenance, and benefit of the equipment to farmers and local technicians.
• Ensure that the supplied equipment is adaptable to the local conditions and meets the specific needs of farmers in Gisagara District. c

5.Deliverables

The expected deliverables from the selected firm/company include:

• Supply 11 high-quality movable solar-powered irrigation pumps complete with Battery: 12V and 200A with charge controller, 10m of suction Flexible hose pipe (TDH=40m and Q=45L/Min), Solar Panels: 400Wp, Trolley of 2 Wheels with the battery room, Hose pipe of 32mm thick: 100m, 3 Flare Nuts spanners for each kit (Size: 8,10,15); 
• Prepare manuals (Catalogue) for equipment operation, maintenance, and troubleshooting.
• Conducting training sessions for farmers on the proper use and benefits of the supplied equipment.

6.Required quantity and their technical specifications

Photo: Movable solar pump complete
7.Distribution plan

The 11 kits shall be distributed in Gisagara District as follow:

8.Timeline

The supply and installation are expected to be implemented within eight calendar days (8).

9.Required Documents for Submission

1. Application letter addressed to DUHAMIC-ADRI Executive Secretary;
2. Copy of the company registration certificate issued by RDB
3. A valid tax clearance certificate issued by RRA
4. Proof of use of the Electronic Billing Machine (EBM) (An invoice submitted in the past or EBM usage certificate)
5. A valid RSSB clearance certificate
6. At least two certificates of good completion for similar work with their contracts or purchase orders (Certificates without contracts or purchase order will not be accepted).
7. A commitment letter proving to complete the assignment in a period not exceeding 8 calendar days starting from the contract signature date.
8. Financial proposal including all applicable taxes and transport cost to the sites.
9. Bid security equivalent to 643,500 Rwf

All the above documents are mandatory; failure to submit any of them will result in automatic disqualification.

Note: 

• Prior to contracting, DUHAMIC-ADRI will conduct a vetting process to the successful bidders to ensure compliance with anti-terrorism and other regulatory requirements.
• DUHAMIC-ADRI reserves the right to conduct due diligence on the references provided by the bidder. If any reference is found to be unauthentic, it will lead to the immediate disqualification of the bidder. The same applies to administrative documents such as Tax Clearance, RSSB Clearance, VAT certificate, and others.
• Bidders who are blacklisted by RPPA are not eligible to participate in this tender. DUHAMIC-ADRI reserves the right to reject such bids.
• Women and persons with disabilities fulfilling required conditions and qualifications are encouraged to apply.
• The proposed costs must include all applicable taxes and transport cost to the sites

Thank you for expressing interest in working with DUHAMIC-ADRI.

Done at Kigali September 10, 2025

MUHIGIRWA Benjamin

Executive Secretary