TENDER NOTICE

Tender Title: Procurement of agricultural inputs (pesticides, insecticides, and fungicides) for establishing
demonstration plots of fresh beans, chili, and tomatoes under FFBS platforms

1. Brief Description of DUHAMIC-ADRI 

DUHAMIC -ADRI is a Kinyarwanda acronym that stands for DUHaranira AMajyambere y'ICyaro - Action pour le Développement Rural Intégré, translated as "We strive for the Development of the Rural Community" in English.

We are a non-profit organization located in Kigali, the capital city of Rwanda, in Kicukiro District, Niboye Sector. Officially operating in Rwanda since 12th July 1985

Mission: Supporting integrated initiatives for Holistic Development of Rural Population in their struggle for self-reliance’

Vision: A rural world responsible for its self-socio-economic development

Core Values: Integrity, Professionalism, Transparency
 

Objectives

• Fighting against the marginalization of rural areas.
• Stimulating the creation and consolidation of associations, cooperatives and farmers' groups.
•  Enhancing the work of farmers' associations by initiating and encouraging the development of organizational structures such as autonomous groups, cooperatives and unions.
• Supporting rural development initiatives in various areas of socio-economic development.

2. Program Overview

DUHAMIC-ADRI, in partnership with CARE International Rwanda and its implementing partners, is implementing a five-year program titled Supporting and Enhancing Resilient and Viable Employment Opportunities (SERVE). This program, funded by the MasterCard Foundation, aims to build a resilient, sustainable, gender-equitable, and inclusive entrepreneurial environment that increases dignified and fulfilling work opportunities for young people, primarily women (70%), aged between 18 and 35 years, within agricultural value chains.

The SERVE Project operates across ten districts in Rwanda: Rulindo, Gakenke, Nyabihu, Rubavu, Rwamagana, Kayonza, Kirehe, Ngoma, Nyamagabe, and Huye.

Within this framework, DUHAMIC-ADRI continues to strengthen Farmer Field and Business School (FFBS) platforms as learning hubs for promoting modern and climate-resilient agronomic practices in selected value chains.

3. Justification of needs

As part of SERVE project to promote sustainable and profitable agribusiness models, DUHAMIC-ADRI supports the establishment of demonstration plots across project districts. These plots serve as learning and innovation sites, enabling farmers to observe, practice, and adopt improved agronomic techniques.

For Season A 2026, the project plans to demonstrate integrated pest and disease management practices for fresh beans, chili, and tomatoes. However, many of the effective and recommended inputs (pesticides, insecticides, fungicides) are expensive and often unavailable locally in rural districts, making them unaffordable 

To ensure successful demonstrations and evidence-based learning, there is a need to procure quality and certified agricultural inputs that will effectively control pests and diseases affecting these crops. These inputs will be used in demonstration plots managed through FFBS platforms. Farmers will witness their efficacy and be motivated to adopt and invest in similar inputs in future cropping seasons.

4. Objectives of purchasing agricultural inputs

Demonstrate best Integrated Pest and Disease Management practices:

• Use high-quality and effective pesticides, insecticides, and fungicides on demonstration plots to showcase practical solutions for pest and disease control.
• Facilitate knowledge transfer through FFBS:
• Demonstration plots will serve as participatory training sites where farmers learn how to apply agrochemicals safely, correctly, and effectively.
• Promote access and affordability of agricultural Inputs:
• Encourage local suppliers to stock quality inputs and motivate farmers to purchase them after witnessing their benefits during demonstrations.
• Reduce losses caused by pests and diseases, improve yields, and increase farmers’ income levels.
• Collect and analyze data on crop performance, pest/disease reduction, and cost-benefit to inform future procurement and farmer recommendations.

5. Needs and Cost Breakdown (Quotation Table Format)

Note: The cost includes the supply and delivery (transportation fees) to DUHAMIC-ADRI office located at Kicukiro-Niboye.

6. Timely Delivery and Distribution:

• Deliver all inputs to DUHAMIC-ADRI Head Office (Kicukiro, Niboye) within the agreed timeline, ensuring safe handling, packaging, and transport
• Provide clear product labels and usage guidelines, including dosage, safety precautions, and recommended application intervals.

7. Eligibility Criteria

Eligible bidders should fulfil the following requirements (MANDATORY):

• • Company registration certificate with specialization in agricultural inputs
  • A valid Tax clearance certificate
  • A valid RSSB clearance certificate
  • Proof of using EBM

• 2 certificates of good completion for supplying similar goods with their respective Purchase
  orders/contracts.

• A commitment letter to supply no later than 4 days from the date of receiving the purchase order 

8. Safeguarding clause

Safeguarding and protection from Sexual Exploitation and Abuse (PSEA) is everyone’s responsibility who works directly or indirectly with DUHAMIC-ADRI services delivery and operations. All DUHAMIC-ADRI staff and affiliates, including volunteers and Suppliers; sub-Suppliers’ staff and implementing partners are required to adhere to DUHAMIC-ADRI’s full safeguarding and protection policy procedures and the separate Code of Conduct that always values principles of PSEA.

DUHAMIC-ADRI has a zero tolerance to Sexual Exploitation and any other form of abuse. Child and vulnerable abuse, exploitation, harassment, discrimination, and human trafficking are strongly prohibited behaviours. All implementing partners/suppliers who are contracting with DUHAMIC-ADRI must adhere to DUHAMIC-ADRI’s full safeguarding and protection policy in addition to the code of conduct.

By applying to this tender, the supplier, is committed to denounce and to report any safeguarding issues or fraud face to face or at the reporting email for safeguarding issues at” feedback@duhamic.org.rw ”, Toll Free: 8470 and telephone number: 0788305329 without delays.

By Applying to this tender as a supplier, I understand that DUHAMIC-ADRI has the rights to ensure 100% compliance with safeguarding and protection policies via spot checks or any other form of control mechanisms. If my business isn’t compliant, DUHAMIC-ADRI will take appropriate measures or immediately stop the contract of financial support depending on the nature and severity of the safeguarding incident detected.

Note:

• DUHAMIC-ADRI reserves the right to conduct due diligence on the references provided by the bidder. If any reference is found to be unauthentic, it will lead to the immediate disqualification of the bidder.

• Blacklisted bidders from RPPA are not allowed to participate in this tender and DUHAMIC-ADRI reserved the right to reject such bids.
• Before contracting, DUHAMIC-ADRI will conduct vetting of successful bidders against terrorism-related databases. Any bidder found to have links or matches with terrorism will be automatically disqualified.
• Women and persons with disabilities fulfilling required conditions and qualifications are encouraged to apply.

Done at Kigali, October 13,2025

MUHIGIRWA Benjamin

Executive Secretar