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Tender Notice for Equipment for Simulation Room

Jhpiego

Jhpiego creates and delivers transformative health care solutions that save lives. In partnership with national governments, health experts and local communities, Jhpiego builds health providers’ skills and develops systems that save lives now and guarantee healthier futures for women and their families.

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Health
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http://www.jhpiego.org

INVITATION FOR BIDS (IFB)

Reference Number: TN 018/Jhpiego-RW/FY26

INTRODUCTION

Jhpiego’s Mission

Jhpiego enhances the health and saves the lives of women and families in limited-resource settings. For nearly four decades, we have put evidence-based health innovations into everyday practice to overcome barriers to high-quality health care services for the world’s most vulnerable populations. From our origins as technical experts in reproductive, maternal and child health, Jhpiego has grown to embrace new challenges, including HIV/AIDS, malaria, GHS and cervical cancer prevention, reflecting the increasing interconnectedness of global health.

Jhpiego’s Values

At Jhpiego, we value our customers who have our respect, responsiveness, and commitment to excellence; our staff and global network of colleagues who bring cultural diversity, innovation, and a wealth of world experience; and our work culture, which is reflected in our team spirit, transparent communication, mutual respect, flexibility, and dedication.

Jhpiego hereby invites national bidders to submit quotations for the supply of the following materials. Participation in this competition is open on equal conditions to all companies specializing.

INSTRUCTIONS TO BIDDERS

For clarity, this Request for Quotation is divided into Two (2) Lots (List in Annex):

  • Lot 1: IT Equipment 
  • Lot 2: Conference Room System Equipment 

Eligibility Documents (mandatory, to be included in the technical proposal):

  •  RDB Registration Certificate
  •  Valid RSSB Certificate 
  •  Valid Tax clearance Certificate 
  • Certificate of Good Completion for at least three (3) similar tenders executed 
  • Mandatory Bid Security for 3% of the total amount on each lot.

Quotation Format:

The quotations for each lot should include the following documents:

  1. Technical Proposal (Warranty Period, Products Catalogue, technical specifications)
  2. Financial Proposal (price, delivery time and, Quotation validity)
  • Prices must be quoted in Rwandan Francs (RWF), for each Lot
  • Each item should be quoted with VAT Inclusive

Submission Deadline:

All quotations must be submitted on the separate signed and stamped file (Technical and Financial) electronically to the email bellow: Rwanda.Procurement@jhpiego.orgno later than Thursday, 2nd May 2026, 4:00 PM Kigali time with hidden Password that will be asked during evaluation.

Late submissions will be rejected.

Submission Address:

To: Senior Finance & Operations Manager Jhpiego Rwanda Country Office

Gasabo, Kacyiru, KG 5 St Road, House Number 48

P.O. Box 6952, Kigali, Rwanda Tel: (+250) 788 381 188

Email for inquiries:Rwanda.Procurement@jhpiego.org

All inquiries must be submitted in writing at least two (2) business days before the submission deadline.

Note:Jhpiego reserves the right to accept or reject any quotation, to annul the bidding process, and to reject all proposals at any time prior to _contract award, without thereby incurring any liability to the affected bidder(s) or any obligation to inform the affected bidder(s} of the grounds for Jhpiego's action.

Done on 22nd April 2026

Valens Ndonkeye

Sr. Finance and Operations Manager 

Annex: List of Items/ Equipment requested 

LOT 1: IT Equipment 

Item #

Equipment

Quantity

1

HP Z2 SFF G9 SFF Workstation PC (HP Z2 SFF G9 SFF Workstation PC) Intel Corei7-13700K, 8GB DDR5 4800 NECC RAM,512GB PCIe 2280 Val
M.2 Storage, Flex 1GbESingle Port NIC DVD-Writer 450W 3/3/3, Win11 Pro, Black | 4N3T6AV 

2 

2

PNY NVIDIA Quadro T1000 Graphics Card (8GB GDDR6 128-bit Memory, 896 CUDACores, 2.50 TFLOPS Peak FP32
Performance,160 GB/s Mmeory Speed, PCI Express 3.0 x16,4x mDP,
Active Fansink | VCNT1000-8GB-SB) 

2 

3

Dell P2723QE 27'' 4K UHD USB-C Hub (Monitor, 60 Hz Refresh Rate, 8/5 ms ResponseTime, 1.07 billion
Colors, 16:9 IPS Panel, 350nits Brightness, 99% sRGB Color Gamut,
HDMI/ Displayport | P2723QE) 

2 

4

10.9-inch iPad Wi-Fi 256GB - Silver with Crestron App 

1 

TOTAL

LOT 2: Conference Room System Equipment 

Item #

Equipment

Quantity

1

d&b - Z1616.000 (5SLoudspeaker - 5SLoudspeaker) 

4 

2

d&b - Z5422.000 (Wall mount S - Wall mount S) 

4 

3

d&b - Z1630.000 (12S-SUBSubwoofer - 12S-SUBSubwoofer) 

2 

4

d&b - Z2880.000 (5DAmplifier - 5DAmplifier) 

1 

5

Xilica - Solaro QR1-UC (Solaro QR1 with onboard 4x4 Dante audio networking - Solaro QR1 with
onboard 4x4 Dante audio networking, eight (8) I/O card slots, PoE) 

1 

6

Xilica - XC-SML (Solaro XC-SML - Solaro Series I/O card with dual-channel microphone
or line level input, switchable 48V Phantom power, software
controlled functionality) 

4 

7

Xilica - XC-SLO (Solaro XC-SLO - Solaro Series I/O card with dual-channel line level
output, software-controlled functionality.) 

2 

8

Xilica - LUC2 (Designer IP-based wall control with recessed rotary encoder,Mounts
into single-gang EU/UK wall-box - *Designer IP-based wall control with
recessed rotary encoder, PoE power and configurable OLED display.
Mounts into single-gang EU/UK wall-box, includes white coated
aluminium faceplate)

1 

9

Sennheiser - 508751(EW-D 835-S SET (R1-6) - Digital wireless handheld set. Includes (1 )
EW-D EM single channel receiver , (1) EW-D SKM -S handheld
transmitter with mute switch, (1) MMD 835 microphone module, (1)
MZQ 1 microphone clip, (1) NT 12-5 CW+ power supply with country
adapters , (1) rack mount kit and AA batteries, frequency range: R1-6
(520 - 576 MHz))

2 

10

Sennheiser - 508701. (EW-D ME2 SET (R1-6) - Digital wireless lavalier set. Includes (1) EW-D
EM single channel receiver, (1) EW-D SK bodypack transmitter, (1) new
ME 2 lavalier (omnidirectional, condenser), (1) NT 12-5 CW+ power
supply with country adapters, (1) rack mount kit and AA batteries,
frequency range: R1-6 (520 - 576 MHz))

2 

11

Sennheiser - 508711(EW-D ME3 SET (R1-6) - Digital wireless headmic set. Includes (1) EW-D
EM single channel receiver, (1) EW-D SK bodypack transmitter, (1) new
ME 3 headmic (cardioid, condenser), (1) NT 12-5 CW+ power supply
with country adapters, (1) rack mount kit and AA batteries, frequency
range: R1-6 (520 - 576 MHz))

2 

12

Sennheiser - 508862. (EW-D CHARGING SET - EW-D Charging set. Includes (1) L 70 USB
charger and (2) BA 70 rechargeable batteries and (1) NT 5-20 UCW
power supply) 

2 

13

Sennheiser - 508879 (EW-D ASA (Q-R-S) - Active antenna splitter (dual 1:4) with DC power
distribution for EW-D receivers. Includes (1) NT 12-35 CS power supply
and (8) BNC cable (470-706 MHz)) 

1 

14

Sennheiser - 508863 (ADP UHF (470 - 1075 MHZ) - Passive directional paddle antenna, UHF
range, BNC connectors - 470 - 1075 MHz) 

2 

15

Yealink – 1206663 (UVC86 Black - • 1x UVC86 4K dual-eye intelligent camera
• 1x VCR20 remote control
• 1x 7m USB2 cable
• 1x 7.5m CAT5e cable
• 1x Wall mount bracket
• 1x power adapter
• Including 2-year hardware warranty") 

3 

16

Yealink - 1306011 ( "AV Hub - • 1x AVHub Meeting AV Processor
• 1x 7.5m CAT5E cable
• 1x 2.5m USB cable
• 1x Power Adapter
• Including 2-year hardware warranty") 

1 

17

Digibird - DB-DVCP-DECS-MINI-CT1S ( DigiBird DECS 1 channel contecnt server) 

1 

18

DigiBird - DB-UniManager-B-AIOL-C1.5 (DB-UniManager-B-AIOL-C1.5 - DigiBird / B series compact model,
supports 4x COM ports, 4x I/O ports, 5x relay ports, and 4x IR ports.) 

1 

19

Barco - R9861613EUB2 (CX-30 set EU GEN2 - *CX-30 set GEN2, certified in line with EU wireless
requirements.) 

1 

20

Infobit - iSwitch 402UC ( "4K60 4x2 UC Switcher with Dante - 4K Video: resolutions up to 4K60Hz
4:4:4.
4×2 conference presentation switch, integrating video, audio, USB,
control, and Ethernet.
Dual USB-C and dual HDMI + USB Host inputs.
Full-featured USB-C inputs, supports 4K video, USB 3.2 data, USB
ethernet, and 60W charging.)

1 

21

Logitech Tap Scheduler (1U - 4x 4K60 HDMI input, 4x 4K60 HDMI output video wall controller,
with built-in preview) 

2 

22

Infobit - iTrans E150CL. (Size: 10.1” (256.54 mm) diagonal
IPS (In-Plane Switching)
LCD Panel with LED Backlighting
Resolution: 1280 x 800 resolution
Touch: Capacitive, 10 points multi-touch
Brightness: 400 nits
Contrast: 1000:1) 

28 

23

Installation 

Total
Attachment
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