BIDDING DOCUMENT FOR THE TENDER FOR HIRING A SENIOR EXPLORATION GEOLOGIST TO NGALI HOLDINGS LTD.
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Tender Title
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Tender for hiring a senior exploration geologist to Ngali Holdings. |
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Tender reference number
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OCB/20/11/NH/2024
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Procurement method
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Open Competitive Bidding |
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Date of issue of tender
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18/11/2024 |
Prepared by: Approved by:
Charity MUTESI Joseph BUTERA
Procurement Assistant and ITC secretary Chief Executive Officer
ELIGIBLE BIDDERS
Bidders black listed/debarred or suspended by the Rwandan Public Procurement Authority (RPPA) shall not be considered for technical evaluation.
A bidder shall not have a conflict of interest. All bidders found to have conflict of interest shall be disqualified. Bidders may be considered to have a conflict of interest with one or more parties in this bidding process, if they are associated, or has been associated in the past, directly or indirectly, with the consultant or any other entity that has prepared the design, specifications, and other documents for the Project or being proposed as Project Manager for the Contract. A firm that has been engaged by the Procuring Entity to provide consulting services for the preparation or supervision of the works, and any of its affiliates shall not be eligible.
QUALIFICATION OF THE BIDDER
Bids submitted by an individual Geologists in partnership shall comply with the following requirements:
- The Bid shall include all the information listed in ITB Sub-Clause 1 above for each joint venture partner;
- The Bid shall be a single document bearing the name of the bidder and signed so as to be legally binding on all partners;
COST OF BIDDING
The bidder shall bear all costs associated with the preparation, submission of his bid, appeal fee or any other expenses that s/he may incur during procurement proceedings, and Ngali Holdings shall in no case be responsible or liable for those costs. Ngali Holdings shall not be liable for any consequences related to the rejection of all bids or the cancellation of the procurement proceedings due to the reasons provided for by the company’s procurement manual, unless it is proved that it was a consequence of its irresponsible conduct.
EVALUATION CRITERIA
This Section complements the Instructions to Bidders (ITB 10.1). It contains the criteria that the Procuring Entity may use to evaluate a bid and determine whether a Bidder has the required qualifications. No other criteria shall be used.
CONTRACT AWARD
The Bidder with the lowest price bid and quality of the items/service will be invited for contract negotiations and signature upon mutual agreement.
Section II. Instructions to bidders, Bid Data Sheet (BDS)
The following specific data for the Services to be procured shall complement, supplement, or amend the provisions in the Instructions to Bidders (ITB). Whenever there is a conflict, the provisions herein shall prevail over those in ITB.
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ITB Clause Reference |
A. General |
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ITB 1.1 |
The Procuring Entity is: NGALI HOLDINGS LTD |
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ITB 1.2 |
Tender Reference No: OCB/20/11/NH/2024 |
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ITB 2 |
The Source of funds: |
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B. Contents of Bidding Documents |
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ITB 7 |
Clarification of bids will be addressed to The NGALI HOLDINGS LTD. Clarifications may be requested not later than 1 days before the submission date during working days. For Clarification of bid purposes only, the Procuring Entity’s address is: NGALI HOLDINGS Bodifa Mercy House, 7th Floor, Kimihurua, Gasabo, Kigali - Rwanda Email:nh.procurement@ngali.com
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C. Preparation of Bids |
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ITB 10 |
The language of the bid is English |
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ITB 11.1 |
The Bidder shall submit in its bid the following: N/A |
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ITB 13 |
Alternative Bids shall not be considered. |
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ITB 14.5 |
The INCOTERMS edition is: “INCOTERMS N/A |
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ITB 14.6 |
Prices quoted by the Bidder shall be fixed during the Bidder’s performance of the Contract (One year) and not subject to variation on any account. A Bid submitted with an adjustable price quotation shall be treated as non-responsive and shall be rejected. |
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ITB 15.1 |
The Bidder is required to quote in the Rwanda Francs currency. |
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ITB 18.1 |
The bid validity period shall be ninety (90) calendar days, and shall remain valid for a period of 28 days beyond the validity period of the bid. |
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ITB 19.1
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Bid shall include a Bid Security issued by only a reputable and recognized Bank operating in Rwanda. N/A |
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ITB 19.2 |
The amount of the Bid Security N/A |
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ITB 20.1 |
In addition to the original of the bid, the number of copies are: 01 copy. |
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A. Submission and Opening of Bids |
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ITB 22.1 |
Bids shall be received at Ngali Holdings procurement office no later than Date:20/12/2024 Time: 10:00am
The bid opening shall take place at the following address: NGALI HOLDINGS LTD Board Room Date 20/12/2024 Hour : 10:15 am |
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B. Evaluation and Comparison of Bids |
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ITB 32 |
Bid prices will be in Rwanda Francs (Rwf) currency VAT Inclusive |
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ITB 33 |
Domestic preference N/A |
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ITB 34.3(a) |
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C. Award of Contract |
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ITB 40 |
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Section III. Evaluation and Qualification Criteria
This Section complements the Instructions to Bidders. It contains the criteria that the Procuring Entity may use to evaluate a bid and determine whether a Bidder has the required qualifications. No other criteria shall be used.
Award of Contract
The contract shall be awarded to one bidder who meet all the required conditions. The second bidder will be invited when the first bidder is not available or responsive, with official communication.
NGALI HOLDINGS reserves the right to accept or reject any bid, and to annul the bidding process and reject all bids at any time prior to entering into contract with a successful bidder, without thereby incurring any liability to Bidders.
No bidder shall lodge any claim whatsoever for the rejection of its bid or cancellation of the tender.
NGALI HOLDINGS shall issue a provisional notification to successful bidders and allow unsuccessful bidders to lodge their protests against the award within 5 days. In case of no substantive complaints at the end of the five days necessitating delay of contracting, NGALI HOLDINGS will issue a definitive notification. Until a formal Contract is prepared and signed, any notification of award SHALL NOT constitute a binding Contract.
Failure of the successful Bidder to sign the Contract shall constitute sufficient grounds for the cancellation of the award and give the contract to the second successful bidder.