Rwanda Ultimate Golf Course Ltd

Job Description

Title:Senior Procurement Officer

Reports to:Procurement Manager

Job Purpose

Rwanda Ultimate Golf Course is a private company created to position Rwanda as the best golfing destination in Africa and one of the greatest in the world. The first project of Rwanda Ultimate Golf Course, to reach this goal, is the Kigali Golf Resort & Villas. The golf course is a real estate masterpiece designed by the worldwide famous Gary Player. The facility will also include a five-star Clubhouse and other amenities. 

The Senior Procurement Officer will be responsible for managing and coordinating the procurement process for goods, services, and works across all RUGC departments, ensuring that all purchasing activities are conducted in a timely, cost-effective, and compliant manner.

This role will focus on high-value purchases, supplier management, contract administration, and ensuring adherence to RUGC’s procurement policies, quality standards, and budgetary controls.

Key accountabilities 

• Support the Procurement Manager in developing and implementing annual procurement plans aligned with RUGC’s operational and strategic objectives.
• Consolidate purchase requests from all departments (F&B, Culinary, Golf, Wellness, Facilities, etc.) and prioritize based on operational needs.
• Review purchase requisitions for completeness, accuracy, and compliance before processing.
• Identify, evaluate, and prequalify suppliers based on quality, reliability, pricing, and compliance.
• Obtain and analyze quotations to ensure best value for money.
• Lead negotiations for high-value and long-term contracts with vendors and service providers.
• Maintain a reliable and updated supplier database.
• Conduct periodic supplier performance evaluations.
• Prepare and issue Request for Quotations (RFQs), Request for Proposals (RFPs), and Purchase Orders (POs) in line with internal controls.
• Ensure timely approval of purchase documents and monitor the delivery of goods and services.
• Verify that all received items meet the required specifications, quality standards, and contractual terms.
• Coordinate closely with the Finance and Stores teams for payment processing and inventory reconciliation.
• Ensure full compliance with RUGC’s procurement policies, SOPs, and relevant regulatory requirements.
• Maintain proper filing and documentation for all procurement activities, including bid evaluations, vendor correspondence, and contracts.
• Support internal and external audit processes by providing accurate procurement records.
• Track and report on procurement spend, supplier performance, and delivery timelines.
• Identify cost-saving opportunities without compromising quality or service standards.
• Contribute to monthly and quarterly procurement performance reports.
• Mentor and provide guidance to Procurement Officers and Assistants.
• Oversee day-to-day procurement tasks and ensure workflow efficiency.
• Step in for the Procurement Manager during absence when delegated.

Experience and Qualifications

• Bachelor’s degree in Procurement, Supply Chain Management, Business Administration, or related field.
• Professional certification such as CIPS or equivalent is an added advantage.
• Minimum 5 years of progressive experience in procurement, preferably within hospitality, resort, or golf club operations.
• Strong understanding of hospitality procurement systems (e.g., MC/Material Control, ERP platforms, or similar)
• Proven ability to manage multiple high-value procurements and negotiate effectively.

Personal Skills and General Competencies

• Strong negotiation, analytical, and problem-solving skills.
• Excellent communication and interpersonal abilities
• High integrity, transparency, and attention to detail.
• Strong organizational and leadership skills.
• Proficiency in Microsoft Office and procurement software.
   

How to apply 

Applications should be submitted no later than 28th October, 2025. Please click on the “Apply” button to complete your application.