Purpose

Reporting to the Pact Rwanda Country Director, the Senior Finance and Operations Manager is responsible for the overall financial and Operational management of the Pact Rwanda country portfolio. The Senior Finance and Operations Manager will lead the budget development, monitor the use of financial resources, expenditures, and the preparation of financial reports. S/he will ensure the implementation of financial and administrative policies are in line with USG regulations and Pact policies as well as adherence to the government regulations.

S/he will provide technical assistance, mentorship, and capacity development support to the five Local prime partners of USAID IGIRE (OVC and DREAMS) Projects to Strengthen organizational systems and practices to manage and implement USAID/PEPFAR Awards. The Senior Finance and Operation Manager will travel frequently to work closely with ACHIEVE Rwanda technical team to support the IGIRE local implementers in conducting Integrated Technical and Organizational Capacity

Assessment (ITOCA) and implementation of Capacity Action Plans (CAPs) to develop capacity in Agreement Management.

• Lead the development of policies, guidelines, and criteria for the management of Pact Rwanda project finances in accordance with Pact standards and donor regulations.
• Oversee budget management and ensure accurate and timely projection reports and liquidation of expenses.
• In collaboration with Pact DC and Pact Rwanda staff, prepare and submit financial reports and cash requests.
• Work closely with Pact DC to ensure compliance and effective and proactive fiscal management of the Country Portfolio.
• Oversee the procurements for the country office and ensure they are in line with Pact Policies and best practices.
• Oversee and ensure the proper functioning and maintenance of all office equipment.
• Ensure HR & personnel policies and procedures are in line with best practices and compliant with Pact global policies and local labor law.
• Ensure that the highest standards of ethics and confidentiality are maintained.
• Coordinate the review of financial and audit reports, and implementation of recommendations.
• Ensure coordination between different projects so Pact Rwanda meets all Pact global requirements regarding month-end close and financial management.
• Assumes primary responsibility for performance management activities.
• Provide regular timely and clear operations and administration-related communications and updates to Pact DC staff and key stakeholders.
• Ensure administration, procurement, and property management policies and procedures are in line with best practices and compliant with Pact global policies.
• Oversees management of all office premises, travel, and transportation.
• Support ACHIEVE Rwanda’s work plan and budget development.
• Support project reporting, including semi-annual and annual financial reports.
• Contribute to ITOCA and NUPAS assessment and capacity development initiatives for local partners related to compliance with PEPFAR/USAID rules and regulations, financial management, grants management, procurement, and other areas of project administration.
• Lead compliance reviews and spot checks of local partners and capacity development to review compliance and PEPFAR/USAID requirements.
• Ensure timely tailored mentorship, coaching and training of IGIRE local partners to understand and comply fully with donor requirements.
• Conduct financial and grants management training and technical assistance for local partners as related to project activity plans.
• Supervise Finance and operations staff.
• Manage all aspects of office finance and accounting functions.
• Perform other duties as assigned.

Minimum Qualifications:

• Bachelor’s or master’s degree in business administration, Finance, or other relevant fields.
• Minimum of 5 years of professional experience in financial management of complex international development assistance programs (budgeting, reporting and analysis)
• Demonstrated skills in developing large budgets, budget monitoring, analyzing spending against budget, and internal and external reporting required.
• Experience in Capacity Development Support for local partners.

Additional skills and experience:

• At least 3 years prior experience managing PEPFAR/USAID funded Programs
• Experience assessing the responsibility and grants worthiness of organizations through financial statements, audits, and other documentation, including use of NUPAS tool
• Experience managing grants for USAID funded programs
• As Strong writing and oral presentation skills, including fluency in English
• Advance understanding of 2 CFR, USAID Rules & Regulations, and cost principles
• Experience completing procurement under USAID cooperative agreement
• Strong interpersonal communication skills

PACT HAS THE RIGHT TO MODIFY, INTERPRET OR APPLY THIS JOB DESCRIPTION IN ANY WAY THE COMPANY DESIRES. THIS JOB DESCRIPTION IN NO WAY IMPLIES THAT THESE ARE THE ONLY DUTIES, INCLUDING ESSENTIAL DUTIES, TO BE PERFORMED BY THE EMPLOYEE OCCUPYING THIS POSITION. THIS JOB DESCRIPTION IS NOT AN EMPLOYMENT CONTRACT, IMPLIED OR OTHERWISE. THE EMPLOYMENT RELATIONSHIP REMAINS “AT WILL.” THE JOB REQUIREMENTS ABOVE ARE SUBJECT TO CHANGE TO REASONABLY ACCOMMODATE QUALIFIED DISABLED INDIVIDUALS.

How to apply 

All applications with a motivation letter and CV shall be sent through the following email address: pactrwanda@pactworld.org not later than November 29, 2024, mentioning the position title as a subject to email. 

ONLY SHORTLISTED CANDIDATES WILL BE CONTACTED