Request for quotations (RFQ) for Supply and delivery of Multifunction Printers and scanner
| Address |
Smart Africa Secretariat 10th Floor, Career Centre Building KG 541 ST, Kigali, Rwanda, PO Box: 4913 Tel: +250788822155| +250 788-300-581 |
| RFQ#: | 159/SA/RFQ/10/2026 |
| Release date: | 26th October 2026 |
| Closing date: | 10th November 2026; 5pm (Local time, Kigali) |
Contact |
For any questions or enquiries, please write to: tenderenquiries@smartafrica.org For Proposal Submissions: procurement@smartafrica.org |
1. Technical requirements
The Smart Africa Alliance Secretariat now invites the quotations for the supply and delivery of the following items (Multifunction Printers and scanner):
| Item | Description | Qty |
| Multifunction Printer | A4 colour multifunction printer (print, copy, scan). 43 ppm black/colour; automatic duplex print, copy and scan; first page out within 7 s. Print resolution at least 1200 x 1200 dpi with colour calibration; scan at least 600 dpi. Single-pass duplex ADF (dual scan heads), 50 sheets or more. Scan to email, network folder, USB. Dual-core processor, 2 GB memory. Duty cycle 80,000 pages/month; volume up to 10,000 pages. Input 650 sheets (100-sheet multipurpose + 550-sheet tray), expandable to 2,300; output 250 sheets. Media: A4-A6, Legal, envelopes, labels, 60-220 g/m2. Colour touchscreen 4.3 inch or larger. Gigabit Ethernet (RJ45), Hi-Speed USB; all cables included (USB printer and Ethernet patch cables). PCL6, PostScript 3 emulation, PDF; AirPrint/Mopria certified. Secure boot, run-time intrusion detection, encrypted storage. ENERGY STAR. 220-240 V | 2 |
| Multifunction Printer | A4 colour multifunction printer (print, copy, scan), workgroup class. 40 ppm (A4); automatic duplex print, copy and scan. Print resolution 1200 x 1200 dpi; scan at least 600 dpi. Single-pass duplex ADF (dual scan heads), 50 sheets or more. Scan to email, network folder, USB. At least 1 GB memory. Duty cycle 80,000 pages/month; recommended volume up to 4,000 pages. Input 350 sheets (100-sheet multipurpose + 250-sheet tray); optional 550-sheet tray; output 150 sheets. Media: A4-A6, Legal, envelopes, labels, 60-163 g/m2. Colour touchscreen. Gigabit Ethernet (RJ45, IPv4/IPv6), Hi-Speed USB, dual-band Wi-Fi (2.4/5 GHz) with Wi-Fi Direct and Bluetooth LE; all cables included (USB printer and Ethernet patch cables). PCL6, PostScript 3 emulation; AirPrint/Mopria certified. Secure boot, signed firmware, PIN/pull printing. High-yield toner available. ENERGY STAR. 220-240 V | 1 |
| Scanner | Sheet-fed desktop scanner with ADF and manual single-sheet path. Single-pass duplex; dual contact image sensors (one per side); RGB LED illumination. Optical resolution at least 600 dpi (interpolated not accepted); 150/200/300/600 dpi plus automatic selection. Speed at least 40 ppm / 80 ipm (A4 portrait, 300 dpi colour), simplex and duplex. ADF 80 sheets or more (A4, 80 g/m2). Wi-Fi IEEE 802.11 a/b/g/n/ac/ax, dual-band 2.4/5 GHz; infrastructure and direct-connect modes. Scan to local folder, network share/NAS (SMB), email, cloud. Bundled OCR (English and French minimum). Windows 11/10 (64-bit), macOS 12 or later, iOS/iPadOS, Android. Output: PDF, PDF/A, searchable PDF, JPEG, TIFF | 1 |
Prospective bidders can bid for the complete lot. However, partial quantity within the item shall be treated as non-responsive and rejected and the evaluation shall be made on Lot basis.
Note : Items should be available in stock for immediat delivery.
2. Submission requirements for quotations
- Administrative documents :
Business registration certificate/RDB certificate (relevant to printers business) and Tax Clearance Certificate/Equivalent.
- Technical Requirements :
Detailed description of the essential technical and performance characteristics of the product to be supplied establishing conformity to technical specifications provided. Any deviation from the requested specifications shall be highlighted and explained.
- Financial Requirements :
Price schedule for Multifunction Printers and scanner as per format provided. The price for the Goods to be supplied shall consider all applicable taxes and as per price schedule provided (Annex I)
Note: The currency of the submission and payment is the Rwandan Francs.
3. Submission process
Soft copies of quotations in English must be submitted via email to: procurement@smartafrica.org with mention: 159/SA/RFQ/10/2026, “ RFQ_Supply and delivery of Multifunction Printers and scanner ” not later than 10th November 2026 at, 05:00 pm local time (Kigali).
It is the sole responsibility of the bidders to ensure that the electronic quotation reaches the above address before the time and date indicated. Late proposals will be rejected
Quotations should be sent by completing and signing the price schedule enclosed in Annex I and attaching any other documents required to be submitted under this RFQ. You may also reply by sending a quotation on your own company’s letterhead, but the terms and conditions specified in the RFQ will take precedence over any terms and conditions stated in your quotation
Annex I: Price schedule