REQUEST FOR QUOTATION
Supply of Ten (10) Vehicles in Three (3) Lots
Plug-in Hybrid (PHEV) / Electric (EV) SUVs and Electric (EV) / Diesel Pickup Trucks
| RFQ reference number | RICA29/10/2026 |
| Procurement method | Request for Quotations (RFQ) - Open Competitive Bidding |
| Date of issue | 10/11/2026 |
| Submission deadline | 24/11/2026 |
| Submission address | tenders@rica.rw(Only electronic submissions are allowed. Bids submitted to any other email will not be considered) |
| Request for clarifications or any queries | feedback@rica.rw (This is only for requesting any clarifications regarding this tender not for bids' submission) |
| Quotation validity | 60 days from the submission deadline |
| Currency of quotation | Rwandan Francs (RWF) |
| Place of delivery | RICA Gashora Campus, Gashora Sector, Bugesera District |
| Delivery Date | 31 March 2027 or sooner |
Issued by:
The Rwanda Institute for Conservation Agriculture (RICA)
RICA Campus
Gashora, Bugesera
Eastern Province
CONTENTS
| Section 1 | Definitions and Interpretation |
| Section 2 | Invitation and Scope of Supply |
| Section 3 | Eligibility of Bidders |
| Section 4 | Preparation and Submission of Quotations |
| Section 5 | Evaluation of Quotations |
| Section 6 | Schedule of Requirements |
| Section 7 | Conditions of Purchase Order |
| Section 8 | Clarifications |
| Annex A | Technical Specification Sheet – Plug-in Hybrid (PHEV) SUV (Lots 1 and 2) |
| Annex B | Technical Specification Sheet – Electric (EV) SUV (Lots 1 and 2) |
| Annex C | Technical Specification Sheet – Electric (EV) Double-Cab Pickup (Lot 3, Option A) |
| Annex D | Technical Specification Sheet – Diesel Double-Cab 4x4 Pickup (Lot 3, Option B) |
| Annex E | Price Schedule and Bidder's Declaration |
1. DEFINITIONS AND INTERPRETATION
1.1 In this Request for Quotation, unless the context indicates otherwise:
- "RICA" means the Rwanda Institute for Conservation Agriculture;
- "RFQ" means this Request for Quotation, including its annexes;
- "Bidder" means any entity submitting a quotation in response to this RFQ;
- "Quotation" or "Bid" means the technical and financial offer submitted by a Bidder;
- "Contract" or "Purchase Order" means the agreement to be entered into between RICA and the successful Bidder;
- "Goods" means the vehicles to be supplied as specified in the Schedule of Requirements and Annexes A to D;
- "Services" means any related services required in connection with the supply of the Goods;
- "Day" means calendar day.
2. INVITATION AND SCOPE OF SUPPLY
2.1 Invitation
The Rwanda Institute for Conservation Agriculture (RICA) invites eligible Bidders to submit electronic quotations for the supply and delivery of ten (10) vehicles, divided into three (3) lots as set out below.
2.2 Lots
| Lot | Description | Reference class | Accepted powertrain | Qty | Annex |
|---|---|---|---|---|---|
| 1 | Large SUV, 5–7 seats | Toyota Fortuner, Land Cruiser Prado, or similar large models | PHEV or EV | 5 | A / B |
| 2 | Compact SUV, 5 seats | Toyota RAV4 or similar | PHEV or EV | 2 | A / B |
| 3 | Double cabin 4x4 pickup, 5 seats | Toyota Hilux or equivalent | EV (Option A) or diesel (Option B) | 3 | C / D |
| Total | 10 |
Reference models indicate vehicle class only. Any make and model meeting the technical specifications in the relevant annex is acceptable.
2.3 Vehicle options and alternative models
Bidders are requested to submit all available vehicle models that meet the requirements of each lot, including alternative models equivalent to those indicated above. RICA reserves the right to review the proposed vehicle options and select the models it considers most suitable for its operational needs, in accordance with the evaluation criteria and requirements of this RFQ.
For Lots 1 and 2, all proposed vehicles shall be either plug-in hybrid electric vehicles (PHEVs) or fully electric vehicles (EVs). Conventional (non-plug-in) hybrids and mild hybrids (MHEV) will not be accepted. For Lot 3, pickup trucks shall be either fully electric (EV) or diesel-powered. All vehicles offered under a lot shall be of equivalent class and specification as the reference models indicated.
Bidders may quote for one, several or all lots. RICA may award each lot separately.
Bidders can also quote one or both options (PHEV or EV) under each lot, and the award will be made separately for each option.
3. ELIGIBILITY OF BIDDERS
3.1 General eligibility
This RFQ is open to all qualified Bidders who:
- are legally registered businesses;
- hold the required licenses and permits;
- have the technical and financial capability to deliver the required Goods; and
- are not under any procurement suspension or debarment by RICA or the Rwanda Public Procurement Authority (for local vendors).
For the full terms and conditions of eligibility, refer to the RICA Bidding Guidelines at https://www.rica.rw/documents/.
4. PREPARATION AND SUBMISSION OF QUOTATIONS
4.1 Required documents
Each quotation shall include the following documents. Templates for the forms are provided in the annexes or at the link indicated.
| No. | Document | Template / format |
|---|---|---|
| 1 | Completed and signed Bid Submission Form | www.rica.rw/documents (PDF) |
| 2 | Completed Technical Specification Sheet for each model offered, with manufacturer's brochures or datasheets supporting the values stated | Annexes A–D (PDF) |
| 3 | Completed Price Schedule, with detailed price breakdown | Annex E (Excel .xlsx and signed PDF) |
| 4 | Company registration documents indicating the company shareholders | |
| 5 | Valid tax clearance certificate | |
| 6 | Manufacturer's authorization (where applicable) | |
| 7 | Quality certifications (where applicable) | |
| 8 | References for similar contracts | |
| 9 | Joint venture agreement (joint ventures only) |
4.2 Pricing requirements
- Prices shall be quoted in Rwandan Francs (RWF).
- Bidders shall quote two prices for each item: (i) the Duty-Free Price, and (ii) the Price Inclusive of All Duties and Taxes (VAT, import duty and other applicable levies).
- All prices shall include delivery to RICA Gashora Campus, Bugesera District.
- Prices shall remain fixed for the duration of the Contract.
- A detailed breakdown of each price shall be provided for both pricing options.
- Prices shall be submitted using the Price Schedule at Annex E.
The full terms and conditions on pricing are set out in the RICA Bidding Guidelines.
4.3 Technical requirements
- Full compliance with the specifications in the Technical Specification Sheets (Annexes A–D);
- A clear statement of delivery timeframes;
- After-sales service provisions; and
- Quality assurance measures.
4.4 Submission method and format
| Deadline | 24/11/2026 |
| Method | Electronic submission to tenders@rica.rw |
| Language | English |
| Packaging | One single ZIP file containing all required documents, forms and supporting materials in clearly labeled folders |
| ZIP file name | [Company Name] Bid [YYYYMMDD].zip |
| File formats | Technical proposals and written documents: PDFFinancial spreadsheets: Microsoft Excel (.xlsx)Completed forms: PDF, signed where requiredSupporting documents: PDF |
| Maximum size | 30 MB. Larger submissions shall be uploaded to a secure cloud storage service (Google Drive, OneDrive or Dropbox) and the shareable link sent to tenders@rica.rw. Link permissions shall be set to "View only" and remain active for at least 30 days after the submission deadline. |
An automated confirmation email will be sent on receipt of each submission. If no confirmation is received within one hour of submission, Bidders shall contact feedback@rica.rw.
4.5 Validity of quotations
Quotations shall remain valid for a minimum of ninety (90) days from the submission deadline.
5. EVALUATION OF QUOTATIONS
A summary of the evaluation criteria is given below. A detailed explanation is available at https://www.rica.rw/documents/.
| 5.1 Preliminary examination | 5.2 Technical evaluation | 5.3 Financial evaluation |
|---|---|---|
|
|
|
Only quotations found substantially responsive at the preliminary examination and technically compliant will proceed to financial evaluation. Each lot, and each option within a lot, is evaluated separately.
6. SCHEDULE OF REQUIREMENTS
The detailed technical specifications of the vehicles are set out in Annexes A to D. In addition, the following general requirements apply to all lots:
- Vehicles shall be brand new, unused, and the latest version in current series production;
- Vehicles shall be left-hand drive (LHD) and eligible for registration in Rwanda without modification;
- Plug-in hybrid and electric vehicles shall be supplied with a portable AC charging cable and a wall-box charger per vehicle;
- Each vehicle shall be delivered with owner's manual, service book, warranty certificate and two sets of keys, in English; and
- Delivery shall be to RICA Gashora Campus, Gashora Sector, Bugesera District.
7. CONDITIONS OF PURCHASE ORDER
7.1 Award
- RICA will award the Contract / Purchase Order to the Bidder whose quotation offers the best value.
- RICA reserves the right to accept or reject any quotation.
- The successful Bidder will be notified in writing.
- The delivery date of the selected vehicles shall be not later than 30 Jan 2027
7.2 Terms
| Duration | Until delivery and acceptance of the Goods |
| Payment terms | Up to 100% advance against bank guarantee. Balance within 30 days after delivery and acceptance. |
| Delivery location | RICA Campus, Gashora Sector, Bugesera District |
8. CLARIFICATIONS FOR QUERRIES
Requests for clarification shall be sent by email to the address below, with the subject line "Procurement Question – RICA29/10/2026"
After receipt of the Request,the Employer will communicate all clarifications and amendments to all bidders equally
Rwanda Institute for Conservation Agriculture
Bugesera District, Rwanda
Email: feedback@rica.rw
ANNEX A: TECHNICAL SPECIFICATION SHEET – PLUG-IN HYBRID (PHEV) SUV
Applicable to Lot 1 (5 vehicles, 6–7 seats) and Lot 2 (2 vehicles, 5 seats)
A plug-in hybrid electric vehicle (PHEV) has both an internal combustion engine and a high-voltage battery that can be recharged from an external power supply. Conventional (non plug-in) hybrids and mild hybrids (MHEV) will not be accepted under this Annex.
Bidders shall state the actual value offered against each item (not "complied" or "as specified"), confirm compliance with the minimum requirement, and attach the manufacturer's brochure or datasheet supporting each value. Complete one sheet for each model offered.
| No. | Specification item | Minimum / required specification | Unit | Offered by Bidder | Compliant (Yes/No) |
|---|---|---|---|---|---|
| A. Vehicle Type & Body | |||||
| 1 | Make, model and model year | State make, model and model year offered. Latest version in current series production (model year 2025 or later) | - | ||
| 2 | Condition and steering | Brand new and unused; left-hand drive (LHD) | - | ||
| 3 | Body color | State available exterior color options | - | ||
| 4 | Seating capacity | Lot 1: 5–7 seats (2+3, 2+2+2 or 2+3+2 configuration)Lot 2: 5 seats (2+3 configuration) | seats | ||
| 5 | Body dimensions (L x W x H) | State exact dimensions offered | mm | ||
| 6 | Wheelbase | State wheelbase offered | mm | ||
| 7 | Ground clearance (unladen) | State value offered | mm | ||
| 8 | Boot/cargo volume | State minimum and maximum cargo volume offered | liters | ||
| B. Performance | |||||
| 9 | Maximum speed | Greater than or equal to 170 | km/h | ||
| 10 | Total system power (engine + electric motor) | Greater than or equal to 120 | kW | ||
| 11 | Total system torque | State combined torque offered | N·m | ||
| 12 | Powertrain configuration | Plug-in hybrid electric (PHEV): internal combustion engine plus externally rechargeable electric motor(s) | - | ||
| C. Engine, Battery, Range & Charging | |||||
| 13 | Battery capacity (usable, externally rechargeable) | Greater than or equal to 40 | kWh | ||
| 14 | Total range (combined) | Greater than or equal to 1,100 | km | ||
| 15 | Electric-only range | Greater than or equal to 100 (state test cycle applied, e.g. WLTP/CLTC) | km | ||
| 16 | Charging time (DC fast charge, 10–80%) | Less than or equal to 30 | minutes | ||
| 17 | Charging time (AC standard charge, 0–100%) | Less than or equal to 6 | hours | ||
| 18 | Fuel tank volume | Greater than or equal to 60 | liters | ||
| 19 | Fuel grade | Minimum RON 95 | - | ||
| 20 | Engine type and displacement | Petrol; state displacement and number of cylinders offered | cc | ||
| 21 | Charging interface/connector | State charging standards offered (e.g. Type 2 AC and CCS2 DC) | - | ||
| 22 | Charging equipment supplied | Battery rechargeable from external AC and DC supply; portable AC charging cable and wall-box charger to be supplied with each vehicle | - | ||
| D. Chassis, Suspension, Steering & Braking | |||||
| 23 | Drivetrain | State drivetrain configuration offered (2WD / 4WD / AWD) | - | ||
| 24 | Suspension system | Front and rear independent suspension with continuously variable damping | - | ||
| 25 | Braking system | Front and rear ventilated discs with electronic parking brake (EPB) | - | ||
| 26 | Tire and rim size | State tire and alloy rim size offered | - | ||
| 27 | Drive modes | Multiple selectable drive modes (e.g. Eco/Comfort/Sport/Snow/Off-road) | - | ||
| E. Safety Systems | |||||
| 28 | Airbags | Minimum 6 airbags (front, side, curtain) | - | ||
| 29 | ABS + EBD | Required | - | ||
| 30 | Electronic Stability Control (ESC) | Required | - | ||
| 31 | Driver assistance systems | Required (e.g. lane keep assist, blind spot detection, forward collision alert, rear cross-traffic alert) | - | ||
| 32 | Parking assist | 360° camera with ultrasonic radar and automatic parking assist | - | ||
| 33 | ISOFIX child seat interface | Required | - | ||
| F. Interior & Comfort | |||||
| 34 | Seat adjustment | Power-adjustable front seats with heating/ventilation | - | ||
| 35 | Climate control | Multi-zone automatic climate control with rear vents | - | ||
| 36 | Infotainment/display | Digital instrument cluster and central touchscreen display; state sizes offered | - | ||
| 37 | Connectivity | Smartphone mirroring (e.g. Apple CarPlay/Android Auto), Bluetooth, wireless charging | - | ||
| G. Warranty, Compliance & After-Sales | |||||
| 38 | Vehicle warranty | State minimum period offered | years/km | ||
| 39 | High-voltage battery warranty | State minimum period/km offered and minimum guaranteed battery state of health | years/km | ||
| 40 | After-sales service network | Authorized service center(s) in Rwanda | - | ||
| 41 | Spare parts availability | Local availability; state minimum stocking commitment | - | ||
| 42 | Delivery lead time | State maximum delivery period from date of purchase order | weeks | ||
| Bidder: | Model offered: | Signature and stamp: | Date: |
ANNEX B: TECHNICAL SPECIFICATION SHEET – ELECTRIC (EV) SUV
Applicable to Lot 1 (5 vehicles, 6–7 seats) and Lot 2 (2 vehicles, 5 seats)
Bidders shall state the actual value offered against each item (not "complied" or "as specified"), confirm compliance with the minimum requirement, and attach the manufacturer's brochure or datasheet supporting each value. Complete one sheet for each model offered.
| No. | Specification item | Minimum / required specification | Unit | Offered by Bidder | Compliant (Yes/No) |
|---|---|---|---|---|---|
| A. Vehicle Type & Body | |||||
| 1 | Make, model and model year | State make, model and model year offered. Latest version in current series production (model year 2025 or later) | - | ||
| 2 | Condition and steering | Brand new and unused; left-hand drive (LHD) | - | ||
| 3 | Body color | State available exterior color options | - | ||
| 4 | Seating capacity | Lot 1: 6–7 seats (2+2+2 or 2+3+2 configuration)Lot 2: 5 seats (2+3 configuration) | seats | ||
| 5 | Body dimensions (L x W x H) | State exact dimensions offered | mm | ||
| 6 | Wheelbase | State wheelbase offered | mm | ||
| 7 | Ground clearance (unladen) | State value offered | mm | ||
| 8 | Boot/cargo volume | State minimum and maximum cargo volume offered | liters | ||
| B. Performance | |||||
| 9 | Maximum speed | Greater than or equal to 170 | km/h | ||
| 10 | Total motor power output | Greater than or equal to 120 | kW | ||
| 11 | Total motor torque | State combined torque offered (Minimum250 Nm) | N·m | ||
| C. Battery, Range & Charging | |||||
| 12 | Battery capacity (usable) | Greater than or equal to 60 | kWh | ||
| 13 | Battery type | State battery chemistry offered (e.g. LFP or NMC) | - | ||
| 14 | Electric range | Greater than or equal to 400 (state test cycle applied, e.g. WLTP/CLTC) | km | ||
| 15 | Charging time (DC fast charge, 10–80%) | Less than or equal to 30 | minutes | ||
| 16 | Charging time (AC standard charge, 0–100%) | Less than or equal to 8 | hours | ||
| 17 | Charging interface/connector | State charging standards offered (e.g. Type 2 AC and CCS2 DC) | - | ||
| 18 | Charging equipment supplied | Specify charger capacity, connector type, installation requirements, commissioning and warranty conditions.Clarify whether charging cables and wall-box chargers are included in the vehicle price. | - | ||
| D. Chassis, Suspension, Steering & Braking | |||||
| 19 | Drivetrain | State drivetrain configuration offered (2WD / 4WD / AWD) | - | ||
| 20 | Suspension system | Front and rear independent suspension with continuously variable damping | - | ||
| 21 | Braking system | Front and rear ventilated discs with electronic parking brake (EPB), including regenerative braking | - | ||
| 22 | Tire and rim size | State tire and alloy rim size offered | - | ||
| 23 | Drive modes | Multiple selectable drive modes (e.g. Eco/Comfort/Sport/Snow/Off-road) | - | ||
| E. Safety Systems | |||||
| 24 | Airbags | Minimum 6 airbags (front, side, curtain) | - | ||
| 25 | ABS + EBD | Required | - | ||
| 26 | Electronic Stability Control (ESC) | Required | - | ||
| 27 | Driver assistance systems | Required (e.g. lane keep assist, blind spot detection, forward collision alert, rear cross-traffic alert) | - | ||
| 28 | Parking assist | 360° camera with ultrasonic radar and automatic parking assist | - | ||
| 29 | ISOFIX child seat interface | Required | - | ||
| F. Interior & Comfort | |||||
| 30 | Seat adjustment | Power-adjustable front seats with heating/ventilation | - | ||
| 31 | Climate control | Multi-zone automatic climate control with rear vents; heat-pump system preferred | - | ||
| 32 | Infotainment/display | Digital instrument cluster and central touchscreen display; state sizes offered | - | ||
| 33 | Connectivity | Smartphone mirroring (e.g. Apple CarPlay/Android Auto), Bluetooth, wireless charging; state vehicle-to-load (V2L) output offered | - | ||
| G. Warranty, Compliance & After-Sales | |||||
| 34 | Vehicle warranty | State minimum period offered | years/km | ||
| 35 | High-voltage battery and electric motor warranty | State minimum period/km offered and minimum guaranteed battery state of health | years/km | ||
| 36 | After-sales service network | Authorized service center(s) in Rwanda with EV-trained technicians | - | ||
| 37 | Spare parts availability | Local availability; state minimum stocking commitment | - | ||
| 38 | Delivery lead time | State maximum delivery period from date of purchase order | weeks | ||
| Bidder: | Model offered: | Signature and stamp: | Date: |
ANNEX C: TECHNICAL SPECIFICATION SHEET – ELECTRIC (EV) DOUBLE-CAB PICKUP
Applicable to Lot 3, Option A (3 vehicles)
A fully battery-electric double-cab pickup. Plug-in hybrid, conventional hybrid and range-extended pickups will not be accepted under this Annex.
Bidders shall state the actual value offered against each item (not "complied" or "as specified"), confirm compliance with the minimum requirement, and attach the manufacturer's brochure or datasheet supporting each value. Complete one sheet for each model offered.
| No. | Specification item | Minimum / required specification | Unit | Offered by Bidder | Compliant (Yes/No) |
|---|---|---|---|---|---|
| A. Vehicle Type & Body | |||||
| 1 | Make, model and model year | State make, model and model year offered. Latest version in current series production (model year 2025 or later) | - | ||
| 2 | Condition and steering | Brand new and unused; left-hand drive (LHD) | - | ||
| 3 | Body color | State available exterior color options | - | ||
| 4 | Body type and seating capacity | Double cab, 4 doors, 5 seats, with open load bed | seats | ||
| 5 | Body dimensions (L x W x H) | State exact dimensions offered | mm | ||
| 6 | Wheelbase | State wheelbase offered | mm | ||
| 7 | Ground clearance (unladen) | Greater than or equal to 220 | mm | ||
| 8 | Approach / departure angles | Greater than or equal to 28° / 22° | degrees | ||
| 9 | Wading depth | Greater than or equal to 600 (state manufacturer's rated value for the battery pack) | mm | ||
| B. Performance | |||||
| 10 | Maximum speed | Greater than or equal to 150 | km/h | ||
| 11 | Total motor power output | Greater than or equal to 200 | kW | ||
| 12 | Total motor torque | Greater than or equal to 450 | N·m | ||
| 13 | Drivetrain | Dual-motor 4WD/AWD | - | ||
| C. Battery, Range & Charging | |||||
| 14 | Battery capacity (usable) | Greater than or equal to 80 | kWh | ||
| 15 | Battery type | State battery chemistry offered (e.g. LFP or NMC) | - | ||
| 16 | Battery protection | Ingress protection of at least IP67; armored underbody shield | - | ||
| 17 | Electric range (unladen) | Greater than or equal to 350 (state test cycle applied, e.g. WLTP/CLTC) | km | ||
| 18 | Electric range at rated payload | State value offered | km | ||
| 19 | Charging time (DC fast charge, 10–80%) | Less than or equal to 45 | minutes | ||
| 20 | Charging time (AC standard charge, 0–100%) | Less than or equal to 10 | hours | ||
| 21 | Charging interface/connector | State charging standards offered (e.g. Type 2 AC and CCS2 DC) | - | ||
| 22 | Charging equipment supplied | Portable AC charging cable and wall-box charger to be supplied with each vehicle | - | ||
| 23 | Vehicle-to-load (V2L) | Greater than or equal to 3.3 kW at 230 V, for field tools and equipment | kW | ||
| D. Load & Towing | |||||
| 24 | Payload | Greater than or equal to 750 | kg | ||
| 25 | Load bed internal dimensions | Length greater than or equal to 1,450; width greater than or equal to 1,500; bed liner fitted | mm | ||
| 26 | Towing capacity (braked trailer) | Greater than or equal to 2,500; tow bar with ball hitch supplied | kg | ||
| E. Chassis, Suspension & Braking | |||||
| 27 | Suspension system | Independent double-wishbone front; heavy-duty leaf-spring or multi-link rear | - | ||
| 28 | Braking system | Ventilated front discs; rear discs or drums; regenerative braking | - | ||
| 29 | Tire and rim size | At least 17 in rims with all-terrain (A/T) tires, plus full-size spare wheel; state size offered | - | ||
| 30 | Off-road equipment | Rear differential lock, hill-descent control, underbody protection plates, selectable terrain modes | - | ||
| F. Safety Systems | |||||
| 31 | Airbags | Minimum 6 airbags (front, side, curtain) | - | ||
| 32 | ABS + EBD | Required | - | ||
| 33 | Electronic Stability Control (ESC) and traction control | Required | - | ||
| 34 | Driver assistance systems | Required (e.g. forward collision alert, autonomous emergency braking, lane departure warning) | - | ||
| 35 | Parking assist | Reversing camera with rear parking sensors; 360° camera preferred | - | ||
| 36 | ISOFIX child seat interface | Required on rear outer seats | - | ||
| G. Interior & Comfort | |||||
| 37 | Seats | Heavy-duty, washable fabric or vinyl upholstery | - | ||
| 38 | Climate control | Air conditioning (manual or automatic); rear vents preferred | - | ||
| 39 | Infotainment/display | Touchscreen of at least 7 in, Bluetooth, USB; smartphone mirroring (e.g. Apple CarPlay/Android Auto) | - | ||
| 40 | Accessories | Rubber floor mats, mud flaps, side steps, rear bumper step | - | ||
| H. Warranty, Compliance & After-Sales | |||||
| 41 | Vehicle warranty | State minimum period offered | years/km | ||
| 42 | High-voltage battery and electric motor warranty | State minimum period/km offered and minimum guaranteed battery state of health | years/km | ||
| 43 | After-sales service network | Authorized service center(s) in Rwanda with EV-trained technicians | - | ||
| 44 | Spare parts availability | Local availability; state minimum stocking commitment | - | ||
| 45 | Delivery lead time | State maximum delivery period from date of purchase order | weeks | ||
| Bidder: | Model offered: | Signature and stamp: | Date: |
ANNEX D: TECHNICAL SPECIFICATION SHEET – DIESEL DOUBLE-CAB 4x4 PICKUP
Applicable to Lot 3, Option B (3 vehicles)
A diesel-powered, double-cab, four-wheel-drive pickup for field operations, farm haulage and access on unpaved rural roads.
Bidders shall state the actual value offered against each item (not "complied" or "as specified"), confirm compliance with the minimum requirement, and attach the manufacturer's brochure or datasheet supporting each value. Complete one sheet for each model offered.
| No. | Specification item | Minimum / required specification | Unit | Offered by Bidder | Compliant (Yes/No) |
|---|---|---|---|---|---|
| A. Vehicle Type & Body | |||||
| 1 | Make, model and model year | State make, model and model year offered. Latest version in current series production (model year 2025 or later) | - | ||
| 2 | Condition and steering | Brand new and unused; left-hand drive (LHD) | - | ||
| 3 | Body color | State available exterior color options | - | ||
| 4 | Body type and seating capacity | Double cab, 4 doors, 5 seats, with open load bed | seats | ||
| 5 | Body dimensions (L x W x H) | State exact dimensions offered | mm | ||
| 6 | Wheelbase | State wheelbase offered | mm | ||
| 7 | Ground clearance (unladen) | Greater than or equal to 220 | mm | ||
| 8 | Approach / departure angles | Greater than or equal to 28° / 22° | degrees | ||
| 9 | Wading depth | Greater than or equal to 600 | mm | ||
| B. Engine & Performance | |||||
| 10 | Engine type and displacement | 4-cylinder turbo-diesel, common-rail injection, 2,300–3,000; state displacement offered | cc | ||
| 11 | Maximum power | Greater than or equal to 110 | kW | ||
| 12 | Maximum torque | Greater than or equal to 400 | N·m | ||
| 13 | Maximum speed | Greater than or equal to 160 | km/h | ||
| 14 | Emission standard | Euro 4 or higher, compatible with diesel fuel available in Rwanda; state maximum fuel sulfur content tolerated.Manufacturer evidence confirming compatibility with diesel fuel quality available in Rwanda. | - | ||
| 15 | Fuel tank volume | Greater than or equal to 75 | liters | ||
| 16 | Fuel consumption (combined) | State value offered | L/100 km | ||
| 17 | Air intake | Raised air intake (snorkel) fitted, or offered as a factory-approved option | - | ||
| C. Transmission & Drivetrain | |||||
| 18 | Transmission | 6-speed manual or automatic with 6 or more speeds; state type offered | - | ||
| 19 | 4WD system | Part-time selectable 4WD (2H/4H/4L) with low-range transfer case | - | ||
| 20 | Differential lock | Rear differential lock required; limited-slip or electronic brake-LSD preferred | - | ||
| D. Load & Towing | |||||
| 21 | Payload | Greater than or equal to 900 | kg | ||
| 22 | Load bed internal dimensions | Length greater than or equal to 1,450; width greater than or equal to 1,500; bed liner fitted | mm | ||
| 23 | Towing capacity (braked trailer) | Greater than or equal to 3,000; tow bar with ball hitch supplied | kg | ||
| E. Chassis, Suspension & Braking | |||||
| 24 | Suspension system | Independent double-wishbone front; heavy-duty leaf-spring rear | - | ||
| 25 | Braking system | Ventilated front discs; rear discs or drums | - | ||
| 26 | Tire and rim size | At least 17 in rims with all-terrain (A/T) tires, plus full-size spare wheel; state size offered | - | ||
| 27 | Off-road equipment | Hill-descent control, hill-start assist, underbody protection plates | - | ||
| F. Safety Systems | |||||
| 28 | Airbags | Minimum 6 airbags (front, side, curtain) | - | ||
| 29 | ABS + EBD | Required | - | ||
| 30 | Electronic Stability Control (ESC) and traction control | Required | - | ||
| 31 | Driver assistance systems | Required (e.g. forward collision alert, autonomous emergency braking, lane departure warning) | - | ||
| 32 | Parking assist | Reversing camera with rear parking sensors; 360° camera preferred | - | ||
| 33 | ISOFIX child seat interface | Required on rear outer seats | - | ||
| G. Interior & Comfort | |||||
| 34 | Seats | Heavy-duty, washable fabric or vinyl upholstery | - | ||
| 35 | Climate control | Air conditioning (manual or automatic); rear vents preferred | - | ||
| 36 | Infotainment/display | Touchscreen of at least 7 in, Bluetooth, USB; smartphone mirroring (e.g. Apple CarPlay/Android Auto) | - | ||
| 37 | Accessories | Rubber floor mats, mud flaps, side steps, rear bumper step | - | ||
| H. Warranty, Compliance & After-Sales | |||||
| 38 | Vehicle warranty | State minimum period offered | years/km | ||
| 39 | Engine and drivetrain warranty | State minimum period/km offered | years/km | ||
| 40 | After-sales service network | Authorized service center(s) in Rwanda with diesel 4x4 trained technicians | - | ||
| 41 | Spare parts availability | Local availability; state minimum stocking commitment | - | ||
| 42 | Delivery lead time | State maximum delivery period from date of purchase order | weeks | ||
| Bidder: | Model offered: | Signature and stamp: | Date: |
ANNEX E: PRICE SCHEDULE AND BIDDER'S DECLARATION
To be submitted in Microsoft Excel (.xlsx) format and as a signed PDF
Bidders shall complete this Price Schedule in full. All prices shall be quoted in Rwandan Francs (RWF) and include delivery to RICA Gashora Campus, Bugesera District. For every item, quote both (i) the Duty-Free Price and (ii) the Price Inclusive of All Duties and Taxes (VAT, import duty, withholding and any other applicable levies). Where an item or option is not offered, enter "N/A"; do not leave cells blank.
Table E.1 – Vehicles
| No. | Item description | Spec. annex | Make and model offered | Qty | Unit price Duty-Free (RWF) | Total Duty-Free (RWF) | Unit price Duty-Incl. (RWF) | Total Duty-Incl. (RWF) |
|---|---|---|---|---|---|---|---|---|
| LOT 1 – Large SUV, 6–7 seats (quote Option 1.1 and / or Option 1.2) | ||||||||
| 1.1 | Plug-in hybrid (PHEV) SUV, 6–7 seats | A | 5 | |||||
| 1.2 | Electric (EV) SUV, 6–7 seats | B | 5 | |||||
| LOT 2 – Mid-size SUV, 5 seats (quote Option 2.1 and/or Option 2.2) | ||||||||
| 2.1 | Plug-in hybrid (PHEV) SUV, 5 seats | A | 2 | |||||
| 2.2 | Electric (EV) SUV, 5 seats | B | 2 | |||||
| LOT 3 – Double-cab 4x4 pickup, 5 seats (quote Option 3.1 and/or Option 3.2) | ||||||||
| 3.1 | Electric (EV) double-cab pickup, 5 seats | C | 3 | |||||
| 3.2 | Diesel double-cab 4x4 pickup, 5 seats | D | 3 | |||||
Options within a lot are alternatives. Quote one or both; each option is evaluated separately.
Table E.2 – Related items and services (quote where offered)
| No. | Item description | Unit | Qty | Unit price Duty-Free (RWF) | Total Duty-Free (RWF) | Unit price Duty-Incl. (RWF) | Total Duty-Incl. (RWF) |
|---|---|---|---|---|---|---|---|
| 1 | Wall-box AC charger, supplied and installed (PHEV/EV only) | per unit | |||||
| 2 | Portable AC charging cable (PHEV/EV only) | per unit | |||||
| 3 | DC fast charger, supplied and installed (if offered) | per unit | |||||
| 4 | Extended vehicle warranty beyond standard (state period offered) | per vehicle | |||||
| 5 | Extended high-voltage battery warranty (state period offered) | per vehicle | |||||
| 6 | Scheduled maintenance package (state duration/mileage covered) | per vehicle | |||||
| 7 | Registration, number plates and statutory first-year costs | per vehicle | |||||
| 8 | Driver and maintenance-technician training (EV, PHEV and diesel 4x4 systems as applicable) | lump sum | 1 | ||||
| 9 | Recommended spare parts and consumables package (attach itemized list) | lump sum | 1 | ||||
| Subtotal – Related items and services |
Where the wall-box charger and portable charging cable are already included in the vehicle price, enter "Included" against Items 1 and 2.
Table E.3 – Price summary per lot and option
| No. | Description | Total Duty-Free (RWF) | Total Duty-Incl. (RWF) | Of which VAT 18% (RWF) |
|---|---|---|---|---|
| 1 | Lot 1, Option 1.1 – Large PHEV SUV (5 units) | |||
| 2 | Lot 1, Option 1.2 – Large EV SUV (5 units) | |||
| 3 | Lot 2, Option 2.1 – Mid-size PHEV SUV (2 units) | |||
| 4 | Lot 2, Option 2.2 – Mid-size EV SUV (2 units) | |||
| 5 | Lot 3, Option 3.1 – EV pickup (3 units) | |||
| 6 | Lot 3, Option 3.2 – Diesel pickup (3 units) | |||
| 7 | Related items and services (Table E.2) |
Notes to Bidders
- Quantities shown in Tables E.1 and E.2 are fixed by RICA; Bidders shall not vary them.
- Duty-Free prices are for RICA's use in assessing exemption-based procurement. The Price Inclusive of All Duties and Taxes must show the full landed cost payable if no exemption applies.
- A detailed breakdown of each price (ex-works or FOB value, freight, insurance, clearing, inland transport, duties, VAT and margin) shall be attached for both pricing options, as required by clause 4.2.
- Prices shall remain valid for a minimum of ninety (90) days from the submission deadline and fixed for the duration of the Contract.
- Payment terms are within forty-five (45) days of accepted delivery, in accordance with clause 7.2. Any alternative payment terms proposed shall be stated separately and may affect evaluation.
- Where a vehicle is offered in more than one variant, submit a separate copy of this Price Schedule for each variant, clearly labeled.
Bidder's Declaration
I confirm that the prices quoted above are complete, include delivery to RICA Gashora Campus, Bugesera District, and are valid for the period stated.
I declare that there is No Conflict of interest with RICA personels in line with Sections 3.3 and 4.1 of RICA Bidding Guidelines.
I further confirm that the vehicles offered comply with the technical specifications in Annexes A to D.
| Name of authorized representative |
| Position / title |
| Name of bidding company |
| Signature |
| Company stamp |
| Date |