JOB ADVERT – PROCUREMENT & LOGISTICS OFFICER (1 POSITION)

Date: 11th September 2025

Icyerekezo SACCO Nyarugenge (ISN) is the Head Office of all Umurenge SACCOs in Nyarugenge District, merged in December 2024. ISN is duly registered under RCA certificate no. RGDG012866 and licensed by the National Bank of Rwanda (BNR).
In accordance with Law N° 072/2021 of 05/11/2021 governing Deposit-Taking Microfinance Institutions, ISN is authorized to carry out microfinance activities in the Republic of Rwanda.

We are seeking to recruit one (1) committed, professional, and competent Procurement & Logistics Officer to join our institution.

Main Responsibilities

Under the supervision and guidance of the Head of Finance & Administration, the Procurement & Logistics Officer will:

• Work diligently on assigned tasks and deliver results on time.
• Comply with employer instructions, cooperative policies, and applicable laws.
• Manage and safeguard assigned equipment.
• Respect working hours and maintain confidentiality.
• Provide identification documents before starting work.
• Follow principles and rules governing cooperative business conduct.
• Plan and schedule procurement of materials and services requested by departments and branches.
• Conduct local market research and procure local supplies.
• Place procurement orders, monitor shipments, forwarding, and clearance; ensure availability of transport for delivery.
• Ensure timely delivery of procurement orders and proper handling of goods upon receipt.
• Prepare tender documents and oversee procurement and tender processes.
• Execute procurement contract negotiations and submit contract documents for approval and signature.
• Conduct quality control on supplies and materials received.
• Maintain accurate stock records to prevent loss due to negligence or theft.
• Develop and implement the annual procurement plan and overall procurement strategies using best practices and approved policies.
• Inform the Procurement Committee and Tender Committee about procurement status and budget usage.
• Maintain detailed inventory records of stock inflows and outflows.
• Manage the sale and disposal of SACCO assets.
• Conduct periodic supplier performance assessments.
• Report any indications of misprocurement.
• Serve as the first point of contact for suppliers.
• Perform any other lawful duties as requested by the Head of Finance & Administration or supervisor.

Minimum Requirements

• Bachelor’s degree in Procurement & Supplies Management, Management, Business Administration, Law, or related field (Master’s degree is an added advantage).
• At least three (3) years of relevant experience in supply chain management, procurement, and logistics.
• Recognized professional qualification in procurement is preferable.
• Integrated knowledge and understanding of support services, systems, and procedures.
• Strong planning, organizational, analytical, and decision-making skills.
• Ability to interact and deal effectively with people.
• Demonstrated application of value-for-money principles in procurement.
• Proof of experience will be checked and verified.

Application Documents Required

1. Motivation letter (addressed to the Chairperson of the Board of Directors).
2. Resume (CV) with at least three (3) professional referees and their contacts.
3. Copies of certified academic certificates.
4. Copy of National ID.
5. Previous employment certificate(s) proving relevant experience.
6. Professional procurement certificates and other supporting documents.

Submission Guidelines

• Applications must be submitted in hard copies with original documents at:
  Head Office of Icyerekezo SACCO Nyarugenge, Nyarugenge District, Nyakabanda Sector, Nyakabanda Cell, Green Corner Building (near Nyakabanda Sector offices).
• Deadline: 19th September 2025 at 14:00 PM.
• Late submissions will not be accepted.
• Only shortlisted candidates will be contacted for the next recruitment process.

Additional Information

• ISN promotes equal opportunity. All qualified females, males, and persons with disabilities are encouraged to apply.
• No fees or any compensation will be requested at any stage of the recruitment process.
• Benefits are competitive and in line with other financial institutions.

Best regards,
Dr. Deogratias Mucanzigo
Chairperson of the Board of Directors
Icyerekezo SACCO Nyarugenge