1. About Ecofleet Solutions Ltd.

Ecofleet Solutions Ltd is a government-owned company mandated to transform and modernize public transport service delivery in the City of Kigali. Its mission is to enhance efficiency, reliability, and accessibility of the transport system through data-driven planning, route optimization, fleet management, and close coordination with stakeholders. By setting and enforcing service standards, Ecofleet ensures that Kigali’s growing population has access to safe, reliable, and commuter-friendly transport services.

The company plays a strategic role in managing the city’s bus fleet, including planning renewals to maintain a modern and efficient system, while embracing green mobility solutions such as electric buses to align with Rwanda’s climate goals. Technology underpins Ecofleet’s operations through intelligent transport systems (ITS), GPS tracking, digital performance dashboards, and automated inspections that improve transparency and responsiveness. In addition, Ecofleet oversees shared transport infrastructure—depots, terminals, and bus stops—and manages a unified digital fare collection system that promotes cashless payments, standardizes fares, and ensures accountability. Together, these efforts position Ecofleet as a central driver of Kigali’s sustainable, smart, and integrated public transport future.

2. Purpose for Recruiting

Ecofleet Solutions Ltd is seeking competent, self-motivated, and results-oriented individuals to join its team across various departments and roles. A skilled and solution-driven workforce is essential to supporting Ecofleet’s vision of delivering efficient, reliable, and commuter-friendly public transport services in Kigali. By fostering talent that aligns with innovation, operational excellence, and sustainability, Ecofleet ensures its services remain responsive, resilient, and future-ready.

3. Required Staff

XIV) LOGISTIC OFFICER (1)

Reports to: Chief Financial Officer (CFO) 

Department: Finance

Location: Kigali, Rwanda

Job Type: Full-time

 a. Role Summary

The Logistics Officer is responsible for coordinating, monitoring, and managing the organization’s logistics operations, including procurement support, fleet management, warehousing, inventory control, and distribution of goods and services. The role ensures efficiency, cost-effectiveness, and compliance with organizational and regulatory requirements.

b) Key Duties & Responsibilities

1. Procurement & Supply Chain Support

• Coordinate with procurement teams to ensure timely delivery of goods and services.
• Verify supplier documentation (delivery notes, invoices, and customs clearance).
• Track and monitor purchase orders and supplier performance.

2. Fleet & Transport Management

• Oversee vehicle scheduling, routing, and allocation.
• Ensure vehicle insurance, licensing, and maintenance are up to date.
• Monitor fuel usage and prepare fleet performance reports.

3. Warehouse & Inventory Management

• Supervise the receipt, storage, and dispatch of goods.
• Maintain accurate inventory records and conduct regular stock reconciliations.
• Implement FIFO (First In, First Out) and safety standards in warehouse operations.

4. Logistics Planning & Coordination

• Develop and implement logistics plans in line with project needs.
• Ensure efficient customs clearance and compliance with import/export regulations.
• Coordinate distribution of goods to project sites and ensure timely delivery.

5. Reporting & Documentation

• Maintain proper documentation for all logistics transactions.
• Prepare weekly and monthly logistics reports (fleet usage, warehouse stock, supplier delivery, etc.).
• Provide support during audits and compliance reviews.

c) Key Performance Indicators (KPIs)

Procurement & Delivery

• 95% of goods and services delivered within agreed timelines.
• Supplier delivery accuracy rate (items delivered vs. items ordered).

Fleet & Transport

• Vehicle downtime kept below 5% monthly.
• 100% compliance with insurance and maintenance schedules.
• Fuel usage variance not exceeding 3% from standard.

Warehouse & Inventory

• Stock accuracy of at least 98% (system vs. physical count).
• Zero stock outs for critical items.
• 100% compliance with safety and storage standards.

Cost & Efficiency

• Reduction of logistics costs by 25% annually (e.g., fuel optimization, supplier negotiations).
• On-time clearance of shipments (average lead time reduced by 45days).

Reporting & Compliance

• Timely submission of monthly logistics reports (100% compliance).
• Zero major audit findings related to logistics.

d) Required Qualifications & Experience 

• Bachelor’s degree in Logistics, Supply Chain Management, Business Administration, or related field.
• At least 3–5 years of relevant experience in logistics, procurement, or supply chain.
• Strong knowledge of fleet, inventory, and warehouse management.
• Proficiency in MS Office and logistics software/ERP systems.
• Strong negotiation, organizational, and communication skills.
• Ability to work under pressure and meet deadlines.

How to Apply

Interested candidates must submit their applications via:  info@ecofleet.rw   and upload application documents including Application Letter addressed to Aubin RUKERA – CEO Ecofleet, Curriculum Vitae, Copies of academic certificates and professional certificates, names of three previous supervisors. 

Deadline for application: September 15, 2025. 

Only Candidates with the right qualifications and relevant experience shall be shortlisted and contacted for interview. 

Done in Kigali, September 8, 2025.