JOB ADVERTISEMENT

Position: Legal & Company Secretary
Reporting to: Managing Director
Company: Prime Economic Zones (PEZ)

Location: Kigali, Rwanda

ABOUT PEZ

Prime Economic Zones (PEZ) is a leading developer and operator of industrial and economic zones in Rwanda, playing a key role in driving the country’s industrialization agenda.

PEZ is seeking a highly competent and experienced Legal & Company Secretary to provide strategic legal guidance and ensure compliance with statutory and regulatory requirements. The role will also support corporate governance and Board operations.

KEY DUTIES AND RESPONSIBILITIES

1. Corporate Governance & Company Secretarial Functions

• Advise management and the board on the scope of their authority appropriate to decision making 
• Attend and Serve as Secretary of the shareholders’, Board of Directors’ and its committees’ and management’ meetings and record minutes and attendance of all the meetings.
• Prepare and convene board and shareholders meetings in compliance to the company law and PEZ articles of association
• Organize Board and Committee meetings, including preparation of agendas, papers, and attend and record meeting minutes.
• Ensure proper maintenance of statutory registers and company records.
• Advise the Board on regulatory obligations and ensuring that the board is complying with applicable laws, regulations, PEZ policies, general principles and best practices of good corporate governance 
• Ensure compliance with corporate governance frameworks and reporting requirements.
• Maintaining all corporate records and documenting all corporate decisions and transactions
• Developing and maintaining a filing system ensuring corporate documents are safe and easily accessible by the relevant stakeholders

2. Legal Advisory and Litigation management

• Provide timely and sound legal advice to the Management and staff on all legal matters affecting the company.
• Draft, review and update all agreements and contracts, policies, procedures and other legal documents.
• Ensure compliance with applicable laws, regulations, and corporate policies.
• Manage legal risks and advise on mitigation strategies.
• Liaise with external legal counsel and regulatory authorities where necessary.
• Establish case management database
• Coordinate with outside legal counsel and bailiff as necessary on all legal issues of PEZ
• Work with and provide all necessary assistance to the debt recovery strategies
• Provide training on legal issues for the company staff as necessary
• Co-ordinate and oversee and represent PEZ in the pursuit of claims against third parties
• Design the procedure of monitoring and reporting of the litigation management 

3. Contract Management, Compliance & Regulatory Affairs

• Ensure all contracts align with company policies and legal standards.
• Oversee the contract lifecycle, including drafting, review, approval, and record-keeping.
• Maintain a centralized contract management system.
• Ensure the company adheres to statutory and regulatory requirements.
• Monitor changes in legislation and advise management on implications.
• Oversee compliance with licensing requirements and regulatory filings.
• Develop and implement compliance policies and procedures.

4. Risk Management, Internal and External compliance

• Identify legal and regulatory risks and develop mitigation measures.
• Support enterprise risk management initiatives from a legal perspective.
• Review internal operational documents and policies to ensure they are drafted in accordance with applicable laws
• Train the concerned staff and compliance requirements in their areas of operations. E.g. procurement law, labor law, company and tax laws, contract laws
• Function as external compliance officer, monitoring the PEZ compliance with laws, regulations, agreements, and contracts
• Advising management on the compliance management 

5. Stakeholder Management

• Act as a key liaison between the company, shareholders, regulators, and other stakeholders.
• Represent the company in legal and governance matters when required.

REQUIRED KNOWLEDGE, SKILLS AND ABILITIES 

• Education: Bachelor’s degree in Law (LLB) or legal studies from a recognized university. Having Master’s degree in related area is an added advantage.
• Professional Qualification: Must hold a Diploma in Legal Practice from the Institute of Legal Practice and Development (ILPD). 
• Certified/Accredited Company Secretary qualification is an added advantage.
• Strong knowledge of corporate law, governance, and regulatory frameworks.
• Working Experience: A Minimum of 5 years’ working experience from legal firms, corporates and/or public institutions 

KEY COMPETENCIES 

• Strong legal drafting analytical skills and knowledge of Rwandan and East African Community (EAC) corporate and commercial law.
• Proven experience in legal drafting, contract negotiation, and litigation

• Excellent communication, presentation skills, and interpersonal skills
• Ability to work independently and provide strategic input
• Strong organizational and attention-to-detail skills
• Possess high levels of Integrity, professional behavior and confidentiality

• Knowledge of Word, Excel, PowerPoint is an added advantage
• Open minded and focused
• Driven by excellence
   

How to apply 
Applications should be submitted no later than 31st,March,2026. Please click on the “Apply” button to complete your application.