Job Title: Graduate Trainee – Finance

Department: Finance & Accounting 
Reports To: Finance Manager  
Location: Kigali

The Graduate Trainee – Finance will support the Finance and Administration team in daily financial operations, payments processing, record management, and office administration. The role provides hands-on exposure to accounting systems, reporting processes, and administrative coordination essential for the smooth running of the finance office.

Key Responsibilities

Finance & Accounting

• Prepare and review payment vouchers and supporting documentation for supplier and service provider payments.
• Upload and process payments on online banking platforms, ensuring accuracy and completeness.
• Assist with daily posting of transactions into the accounting system and maintenance of ledgers.
• Conduct bank reconciliations and monitor cash and bank balances.
• Assist in the preparation of monthly management reports and expense schedules.
• Support compliance by ensuring statutory deductions (PAYE, VAT, RSSB, Withholding Tax) are accurately computed and filed on time.
• Participate in internal and external audit preparations by organizing supporting documentation.

Administrative Support

• Maintain well-organized filing systems for financial and administrative records (both physical and electronic).
• Support logistics for departmental meetings, staff travel requests, and supplier engagements.
• Assist in procurement support activities such as obtaining quotations, preparing LPOs, and tracking deliveries.
• Coordinate collection, dispatch, and filing of payment and contract documents.
• Help monitor office supplies and ensure timely replenishment of finance-related stationery and consumables.
• Maintain updated contact lists for vendors, service providers, and key partners.
• Handle routine correspondence and ensure timely communication within the Finance Department.
• Provide general administrative assistance to the Finance and Management teams as required.

Front Office Management

• Manage the reception area, ensuring a professional and welcoming environment for visitors.
• Receive and direct incoming calls, correspondence, and inquiries to the appropriate staff.
• Maintain visitor logs and ensure adherence to office access procedures.
• Support coordination of courier services, mail dispatch, and deliveries.
• Ensure the front office area is well-organized and reflects the company’s professional image.
• Assist in scheduling appointments, meetings, and conference room bookings as required.

Qualifications

• Bachelor’s degree in Accounting, Finances, or a related field.
• CPA or ACCA qualification (completed or in progress) is an added advantage.
• Good working knowledge of MS Excel and accounting software (e.g., QuickBooks, Sage, or ERP systems).

The interested candidates are required to submit their application via the Apply button by October 20, 2025.