EXECUTIVE ASSISTANT & SECRETARY

Experience & Qualifications

REQUIRED

• 2–4 years of relevant professional experience in an administrative, secretarial, executive assistant, personal assistant, office coordination or similar role.
• Previous experience managing calendars, appointments and schedules.
• Experience arranging travel, including researching and booking flights, accommodation and transportation.
• Experience preparing and sending professional emails, documents and correspondence.
• Good understanding of bookkeeping, expenses, invoicing and record keeping.
• Strong working knowledge of Microsoft Office and/or Google Workspace, particularly email, calendars, Word/Docs and Excel/Sheets.
• Highly structured and organised, with the ability to manage multiple tasks, deadlines and follow-ups simultaneously.
• Strong attention to detail, particularly when working with dates, names, numbers, bookings and financial information.
• Good command of the English language, both written and spoken.
• Comfortable conducting online research and presenting information clearly and concisely.
• Able to work independently and take ownership of tasks through to completion.

IDEALLY, YOU WILL ALSO HAVE

• Previous experience supporting a senior executive, entrepreneur, business owner or other busy professional.
• Experience handling a combination of business and personal administration.
• Experience preparing and sending invoices and following up professionally on outstanding payments.
• Experience dealing with clients, suppliers and service providers.
• Experience coordinating complex travel itineraries.
• Familiarity with CRM systems or maintaining contact and client databases.
• Confidence using AI tools such as ChatGPT and Claude for research, drafting, organisation and administrative support.
• Experience working remotely and managing responsibilities with limited supervision.

EDUCATION

• Diploma or Bachelor's degree in Business Administration, Office Management, Secretarial Studies, Management, Accounting, Finance, Communications or a related field is preferred.
• Strong relevant professional experience may compensate for a different educational background.

REMOTE WORKING REQUIREMENTS

This is a full-time remote position.

The successful candidate must:

• Own a reliable laptop suitable for full-time professional work.
• Have regular access to fast and reliable Wi-Fi/internet.
• Have a suitable environment from which to work professionally.
• Be comfortable communicating and collaborating remotely throughout the working day.

Where appropriate, access to a coworking space in Kigali may be provided or subsidised to ensure a reliable and professional working environment.

How to Apply

Interested candidate should submit their application no later than 26th August 2026. Please click on the “Apply” button to complete your application.