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Executive assistant Receptionist

Avipro Rwanda Ltd

Known until 2011 as Food and Allied Industries Ltd, Avipro Co. Ltd is the first company of the Eclosia Group and a pioneer in the poultry sector in Mauritius. Its main activities are breeding and production, grouped under the Farming and Processing entities respectively.

Breeding takes place in secure and automated farms, under optimal conditions – healthy and balanced diet and biosecurity measures – for the well-being of the poultry. Before being transferred to Processing, where they will go through the production chain (slaughter, plucking, evisceration, cooling, selection, cutting, packaging and cold storage), the poultry are caught by chick catchers – a job that requires the address to avoid harming the animals. The chick catchers are at work from dawn so that the chickens arrive at the factory at the scheduled time.

Throughout the production chain, rigorous quality controls are carried out. The company ensures full traceability of the finished products up to the batches of chickens on the farms as well as all the inputs, thanks to its laboratory, where microbiological, serological and veterinary analyzes are carried out in order to guarantee the harmlessness of the products.

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https://www.avipro.mu/fr/news/aviculture/20-rwandais-formes-aux-bonnes-pratiques-d-elevage

Job Summary:

Job description

Provide administrative and organizational support to the Country Manager and HR Department by managing schedules, meetings, communication, and confidential documentation. Ensure smooth coordination across departments, oversee front-desk operations, and support office administration to maintain a professional and efficient work environment. Will report to the HR Manager.

Responsabilities:

Office Administration:

  • Manage procurement of office supplies, stationery, and operational needs.
  • Organize lunch and refreshments for employees at the office.
  • Provide administrative support across departments.

Executive Support:

  • Schedule and coordinate meetings for the Country Manager.
  • Prepare accurate and timely meeting minutes.
  • Manage confidential communication and follow-up on action items

Travel & Hospitality:

  • Arrange hotel bookings, transportation, and visitor logistics.
  • Coordinate national and international travel (flights, visas, accommodation) for the Country Manager, Managers and the visitors.
  • Manage related bills and documentation.

Events & External Coordination:

  • Plan and execute internal company events and activities.
  • Represent the company at district-level events and coordinate with local authorities.
  • Maintain professional communication with external partners and agencies.

Reception & Front Desk:

  • Welcome visitors and guests in a professional manner.
  • Answer, screen, and route phone calls courteously.
  • Ensure front desk operations reflect a positive company image.

Cleanliness & Work Environment:

  • Supervise cleaning staff to maintain a clean and organized office environment.

HR & General Support:

  • Support HR with onboarding processes and employee logistics.
  • Assist in coordinating staff-related activities and internal communication

Key Working Relationships Internal:

  • Country Manager (direct executive support)
  • HR Department (onboarding, logistics, visa processes)
  • Heads of Department (administrative coordination)
  • Finance Team (payments for supplies, travel, and events)
  • Employees/Staff (general support)

External:

  • District Authorities (Representing the company for some district event)
  • Hotels, travel agencies, and suppliers (logistics and procurement)
  • Visa & immigration offices (documentation)
  • Visitors/guests (front-desk assistance)

Applications should be submitted no later than February 27th, 2026. Please click on the “Apply” button to complete your application.

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