Vacancy Announcement – SHF Tea Expansion Data Clerk
Role Purpose:
The role will support the Ubumwe Tea Company Limited Tea Expansion team by ensuring accurate data capture, timely updates and the effective maintenance and organization of all relevant records and information linked to the expansion program.
Key Responsibilities:
Farmer Database Management
- Maintain and regularly update the farmers’ database.
- Reconcile farmers’ records including input loans, allocations, and payments.
- Ensure accurate alignment of farmers’ names with Farmer ID, UPI, and Account Number,
verify and correct inconsistencies in farmer records.
Loan Allocation Recording:
- Accurately record and allocate input loans to individual farmers in the system.
- Ensure timely updating of loan balances and input distributions, verify supporting
documentation before posting transactions.
Stores and Inventory Data Management:
- Maintain daily updates of bin cards for all materials and farm inputs.
- Record all materials received and issued to farmers and nurseries.
- Regularly reconcile physical stock with system balances.
- Prepare and submit monthly statistical reports before the 2nd of the following month.
- Ensure clear, accurate, and complete documentation of all stock movements.
Farmers’ Quarterly Statements:
- Monitor preparation of quarterly farmers’ statements.
- Support printing and distribution of statements before the first month of the next quarter.
- Follow up to ensure farmers receive their statements on time.
Input Issuance Reporting:
- Liaise with the Agronomist to obtain monthly input issuance reports.
- Verify and update issued inputs in the system.
- Maintain effective communication with field teams to ensure data accuracy.
Record Keeping and Documentation:
- Ensure proper filing of financial and operational documents.
- Maintain confidentiality of farmers’ and company financial data.
- Ensure compliance with UTCL’s financial and operational procedures.
General Administrative Support:
- Assist the Field Accountant and Finance Manager with data verification and reporting.
- Support internal and external audits by providing accurate and timely records.
- Perform other related duties as may be assigned by management.
Qualifications, Skills and Competencies.
- Bachelor’s degree in accounting, Finance, Business Information Technology, or related field.
- Strong proficiency in Microsoft Office applications (MS Excel, Word etc.).
- Good organizational skills with a strong attention to detail and record-keeping accuracy.
- High level of integrity with the ability to maintain confidentiality and work independently with minimal supervision.
- Good communication skills, with the ability to work with small-holder farmers and field teams.
- Must be a Rwandan citizen.
- Be a good team player with the ability to complete assigned tasks within set deadlines.
Location
The role shall be based full time at the UTCL offices/operational sites in Nyabimata Sector, Nyaruguru
District, Southern Province.
Job Application procedure
All interested and qualified candidates are invited to send their applications with a cover letter, Curriculum
Vitae, copies of their academic and professional certificates via apply button below no later
than 15th March 2026. Only shortlisted candidates will be contacted.