Call for proposals for salary survey consultancy.

“Make a difference to thousands in the land of a thousand hills’’

VisionFund Rwanda (VFR) is Rwanda’s largest microfinance Institution. VFR is committed to the development of Rwanda through providing affordable financial services (savings and loans) to the less privileged throughout its 4 zones in Rwanda.

VisionFund Rwanda (VFR) has zero tolerance to abuse and sexual exploitation of children and adults beneficiaries. We expect all our employees/affiliates to commit to protecting children and adult beneficiaries from harm and abide by our Safeguarding Policy.

In order to improve its employee’s compensation, VisionFund Rwanda (VFR) is looking for Human Resource firm qualified and experienced in employee’s compensation and benefit analysis.

Terms of Reference (ToR) for Salary Survey Consultancy

1. Purpose of the Assignment:

The purpose of this assignment is to compare and match VFR compensation and benefits with other competitors in the market.  The selected company will identify comparable Microfinance Institutions in the market and conduct an independent survey for the purpose of updating the current VFR salary structure. 

2. Scope of Work

1. The selected company shall compile and suggest to VFR a list of employers which may be considered as comparators for the purposes of establishing VFR’s salary structure. The list shall be subjected to final approval by VFR. Knowledge of the local market and the ability to identify and reach out to appropriate comparator employers is a critical deliverable of the selected company.
2. The selected company shall collect the following minimum information from each of these Comparators:

• Job descriptions of the positions similar to those in VFR for the purpose of Job matching on the nature, complexities and responsibilities of each compared position;
• Collect and analyze the salary structures and associated benefits (including typical allowances and benefits package both monetary and non-monetary) of the selected comparator organizations for existing Job descriptions.
• Summary information on the comparator employer (size, number of employees, length of time in operation, etc.)

3. The selected company shall present a draft analysis report to VFR and make recommendations on the proposed salary structure.

4. The selected company shall prepare a Final Report and submit it to VFR, taking into consideration input from VFR.

5. The selected company shall maintain complete confidentiality of all data and documents provided by selected comparator employers and by that of VFR.

3.Deliverables

The contracted company is expected to submit a report which includes, but not limited to the following outputs:

1. Details and Summary of data collected from the Comparators showing the evaluation of their remuneration package;
2. The Minimum and Maximum Remuneration values of all job matches obtained from the comparators;
3. Final survey findings with comparison and analysis of the survey results, recommendations related to remuneration packages;
4. A summary table of Comparators practices on remunerations compared to VFR;
5. A proposal with options for a revised remunerations structure for VFR;
6. As and when required by VFR, the company shall conduct a presentation of the process and the results to any relevant audience that VFR may organize

4.Institutional Arrangement

The work of the company that will be engaged shall be supervised by the VFR People and Culture (P&C) Manager. As such, submission of the company’s reports shall be channeled through the P&C Manager. The confirmation of acceptability of report contents, the authorization of disbursement of payment, and evaluation of performance shall all be undertaken by the P&C Manager.

5. Expected duration of Assignment

The assignment is expected to be completed within four (4) weeks from the date of signing of the contract. The selected company, therefore, is required to prepare and submit the entire plan in a way that allows the achievement of all deliverables within the 4-week period.

6. Required skills and experience

The contracted company shall meet the following minimum criteria:

• Proven track record in the area of compensation and benefit analysis, preferably for Microfinance institutions.
• At least three (3) years of experience undertaking salary survey for big institutions (not less than 100 staff).
• Familiarity with labor market issues.
• Ability to render consulting services in the most professional, effective and efficient manner.
• Fluent in English.
• Excellent writing and presentation skills (all required reports shall be written in English).
• Confidentiality of information

7. Submission of Proposals

Interested consultants/firms should submit:

• Technical proposal outlining understanding of the ToR, methodology, and team composition.
• Financial proposal.
• Company/consultant profile and CVs of key staff.
• Certificates of similar assignments conducted.

Well written bid documents prepared in English will be sent to this email address info@vfcrwanda.rw with “Bid documents for Salary survey consultancy” in Subject not later than 30^th July 2025 at 5:00 pm

Done at Kigali on 9^th June 2025

Grace DUSHIMIMANA

Chief Executive Officer