Call for Expression of Interest for Mantis Akagera Game Lodge`s Communication Services.
About the Company:
Mantis Akagera Game Lodge stands on a hill at the southern tip of the Akagera National Park elevated above the savannah with exceptional views of Lake Ihema with 60 rooms, suites, a conference centre, restaurant and bar.
Introduction:
Akagera Game Lodge, a local company registred under TIN: 100374346 would like to hire an external Consultant for Public Relations and Marketing services of the Property.
Scope of the work:
Interested consultant (s) will be responsible for the following tasks:
Social Media Management:
Managing social media platforms of Akagera Game Lodge as part of four (4) properties under Mantis Brand in Rwanda, as follows:
- Conducting one-off social media audit and updating existing Platforms
- Curating monthly social media content calendars
- Publishing and scheduling content at the following intervals per property per week:
- Twitter: 3
- Instagram: 2
- Facebook: 2
- LinkedIn: 1
- Live tweeting major events and activations
Writing and Storytelling:
Curating and developing impact stories and marketing materials.
- 1x impact story per month
- Brochures, and newsletters (1 per quarter covering all properties)
- Editing and translating content prepared by the properties.
Media Coordination:
Coordinating media around key Mantis events in Rwanda, including:
- Pitching stories to targeted media houses
- Preparing press releases and media briefs/talking points
- Coordinating advertisement
Graphic design:
Providing graphic design services for the following:
- Special promotions
- Social media posts
- Trade fairs (e.g. pitch decks/presentations
Photography and Videography:
Initial Once Off Content Capture (at start of assignment) at Akagera Game Lodge will be needed. Ongoing Photography and Videography - Once per quarter in following three quarters in two trips over 2 days as above, including:
Production:
- Location scouting, photo shotlists
- Shooting properties, services, and/or portraits
- Filming and lighting equipment
- Location scouting, scripting and storyboarding
- Shooting A and B rolls as well as interviews
- Filming, lighting and sound equipment
- Video crew (Creative Director, Camera Operators, Assistants)
Post-production:
- Editing, colour grading, sound mixing
- Subtitling and translation (as needed)
- Adapting to platforms (16x9 and 9x16 or 1x1).
Brand Activations:
Proposing strategic activations ways to boost brand visibility
- Developing concept notes and/or pitches
- Coordinating execution with internal or external teams, including influencers (this includes management only, not the fee for the influencer).
Account management:
- Bi-weekly meetings
- Monthly performance reports
- Quarterly plans of action
Tender submission requirements:
- Interested candidates wanting to express their interests must have at least 3 years of experience in Public Relations and Marketing Services. The experience is proven by the (RDB) Company registration certificate, and the Work Completion Certificates of similar works somewhere else,
- Interested candidates should prove that they are VAT registered and their tax payments are up-to-date (tax clearance and RSSB clearance certificates) for private companies.
Submission of Application:
Participation in the competition is open on equal terms to all parties for this call for Express of Interest.
Interested parties are requested to submit:
- A cover letter expressing their interest in this work,
- Company profile detailing their experience in Public Relations and Marketing Services or similar works,
- A detailed proposal outlining their approach, methodology, and timeline,
- A breakdown of the proposed budget and fee structure,
- Signed and stamped Work Completion Certificate(s) of similar works provided by previous clients,
- Company registration certificate provided by Rwanda Development Board,
- Valid VAT certificate for private companies,
- Tax and RSSB Clearance certificates,
- Any other relevant certificates showing that the interested candidate is eligible for the work.
Timeline: Please note the following key dates related to this CFEI process:
- Issuance Date : 10/11/2024
- Proposal Submission Deadline : 26/11/2024
- Evaluation and Consultant Selection : 28/11/2024
- Project Commencement Date : 30/11/2024
Evaluation Criteria: Proposals will be evaluated based on the following criteria:
- Experience and expertise in Publics Relations and Marketing Services or related works,
- Proposed methodology and approach,
- References and records of accomplishment,
- Cost-effectiveness.
Contact Information:
For inquiries and submission of proposals, please contact:
Valens DUSABUMUREMYI at
Email Address : Valens.dusabumuremyi@mantiscollection.com
Copy : Daniel.Nsengiyera@mantiscollection.com
Phone Number: +250787242280.
Done at Kayonza November 20, 2024