Request For Application (RFA)
Call for Application to Implement Inclusive Human Resource Management (HRM) Capacity Building for Private Sector Companies and their Umbrella Bodies to enhance the quality of working conditions.
Feed the Future Rwanda Hanga Akazi (HA) Activity is a 5-year USAID-Funded Activity designed to facilitate growth leading to inclusive job creation and entrepreneurship development in Rwanda’s agri-food system. Using a market systems approach, the Activity aims to collaborate with private and public sector to support access to productive resources for enterprises and entrepreneurs in the agri-food system that are poised to grow and hire. The Activity seeks to address the challenges of limited employment opportunities and entrepreneurial success for Rwandans, which hinder both economic growth and the nation's development goals. A core focus of HA is addressing the barriers to inclusivity in Rwanda's private sector. This involves raising awareness of the social and economic benefits of inclusivity—particularly for women, youth, and persons with disabilities —and supporting organizations to create inclusive work environments that promote equitable employment opportunities. The overarching goal is to catalyze sustainable, inclusive economic development in alignment with Rwanda's Vision 2050 and USAID’s mission to foster resilience and self-reliance.
The Activity intends to partner with training providers, NGOs and other private sector entities operating in the Human resources management and human capital development sector in the implementation of inclusive Human Resource Management (HRM) capacity-building initiatives within Rwanda's private sector. The goal is to build the capacity of at least 100 private sector companies and sectorial umbrella bodies on promoting the adoption of inclusive HRM policies and practices in their businesses. The intervention will enhance the quality of working conditions by promoting the adoption of inclusive HRM policies and practices, focusing on sectors with high potential for systemic change, such as hospitality, processing, and manufacturing. The Activity has no geographic restrictions and is open to partnerships throughout the country.
Final funding levels will depend on quality of applications received, number of fundable applications received, market needs, availability of funding, suitability of the application in line with Hanga Akazi’s scope of work and competing priorities. Grants will be awarded competitively in amounts commensurate with their impact but shall not exceed the maximum amount of RWF 60,000,000.
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Feed the Future Rwanda Hanga Akazi Call for Partners |
RFA No |
RFA-HA-2024-008 |
To download the RFA Application form |
RFA Application Forms are posted in: www.rti.org/rfp RFA Application Forms can also be requested at CGF-Grants@Hanga-Akazi.org |
Any questions please email |
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Submit RFA Package to |
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Date of Issue |
January 15, 2025 |
Deadline to Submit Questions |
January 22, 2025 |
Response to Questions published |
Responses to questions will be published at www.rti.org/rfp on the dates indicated below and also sent via email. January 27, 2025 |
Date of Application Closing |
February 03, 2025 |
Background |
Rwanda's private sector has demonstrated increasing interest in adopting inclusive HRM policies. However, systemic challenges such as limited knowledge and awareness, deep-rooted cultural biases, and inadequate training on Gender Equality and Social Inclusion (GESI) principles have hindered widespread implementation. HA's interventions in Year 1 and Year 2 revealed significant willingness and knowledge gaps, with many Small and Medium Enterprises (SMEs) unaware of unconscious biases in recruitment or the broader benefits of inclusivity. In response, HA partnered with local HRM firms to pilot and scale interventions, reaching over 100 SMEs across key sectors. The hospitality sector emerged as a priority due to its documented challenges, including incidents of sexual harassment and other forms of workplace discrimination. Through personalized coaching and capacity building, HA has demonstrated that inclusive HRM practices can drive positive mindset shifts and enhance compliance with regulations, ultimately improving working conditions. Some of the key achievements included;
Building on this foundation, HA will launch Phase 3 of its inclusive HRM capacity-building initiative. This phase will focus on equipping key actors, such as umbrella bodies and sector associations like PSF, Rwanda Hospitality Associations with the tools and knowledge to promote and capacitate their private sectors members on inclusive HRM policies and practices.
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Problem statement |
Despite these successes, significant challenges remain. Over 60% of SMEs lack inclusive HRM policies, leaving employees vulnerable to workplace abuses such as discrimination and harassment. Cultural biases and misconceptions about the costs of inclusivity exacerbate these gaps. Human capital heavy sectors like Hospitality, processing and manufacturing, continues to face challenges, including heightened incidents of sexual harassment. Systemic barriers such as limited leadership commitment and inadequate training on GESI principles further hinder the widespread adoption of inclusive practices. Addressing these challenges is critical to achieving equitable and sustainable economic growth.
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Rationale |
Why HA is issuing this grant, why to you want to resolve this problem. The Feed the Future Rwanda Hanga Akazi (HA) Activity is issuing this grant to address persistent barriers to inclusive Human Resource Management (HRM) in Rwanda’s private sector, which hinder equitable job creation and improved working conditions. Building on the successes of pilot interventions in previous years, this initiative aims to scale proven approaches to foster inclusivity as a practical and beneficial business practice. The earlier phases of the intervention demonstrated the tangible benefits of inclusive HRM, including enhanced employee satisfaction, compliance with labor regulations, and improved organizational reputation. However, significant knowledge and implementation gaps remain, particularly among SMEs, which require targeted support to overcome systemic challenges such as cultural biases, lack of awareness, and limited access to practical tools for inclusivity. By adopting a Market Systems Development (MSD) approach, this intervention seeks to create a sustainable and resilient market environment where inclusivity becomes a standard practice. The grant will enable the following key outcomes: 1. Closing Knowledge and Implementation Gaps: SMEs will be equipped with the tools, training, and resources necessary to embed inclusive HRM practices, addressing critical gaps in knowledge and application. 2. Expanding Industry-wide Impact: Collaborations with umbrella bodies, government agencies, and sector associations will ensure the dissemination of best practices, creating a ripple effect that drives systemic change. 3. Strengthening Private Sector Resilience and Compliance: Embedding inclusivity within HR frameworks will enhance legal compliance, reduce risks, and promote ethical employment standards, creating a fair and equitable work environment. 4. Ensuring Long-term Sustainability: By fostering partnerships and empowering HR firms and private sector actors to champion inclusivity, the initiative will establish a self-sustaining ecosystem of inclusive HRM practices. This intervention aligns with HA’s overarching goal of driving inclusive economic growth and ensuring that women, youth, and persons with disabilities have equitable access to employment opportunities. Through targeted capacity building and systemic change, this grant will not only address current gaps but also create lasting impacts across Rwanda’s private sector. |
Among the key activities to be implemented include : |
Eligible activities under this RFA include:
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Eligible Applicants |
Applicants must meet the following criteria:
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Application Process |
To apply, complete the attached application package. Below is an overview of the application and evaluation process.
Please note that applying to this RFA or being selected as an eligible applicant does not mean any type of assistance is being awarded. |
Selection Criteria |
Factors that will be considered in selecting partnership include feasibility of the business, impact, sustainability and scale, inclusivity, past performance and contribution (leverage). See details of criteria in section III: Applications Review. Leverage is encouraged under this RFA. See Section II: Leverage. |
Request For Application Package
Call for Application to Implement Inclusive Human Resource Management (HRM) Capacity Building for Private Sector Companies and their Umbrella Bodies to enhance the quality of working conditions.
Dear Applicant:
Feed the Future Rwanda Hanga Akazi (HA) Activity is a 5-year USAID-Funded project designed to promote and facilitate inclusive economic growth in Rwanda leading to increased employment and entrepreneurship. The project seeks partnership with new existing and new businesses of all sizes operating in Rwanda’s agri-food system. Hanga Akazi is also working to strengthen the business enabling environment by strengthening and increasing access to business development services, finance, incubation/acceleration in Rwanda. Through these efforts, the project aims to facilitate 19,000 new full-time jobs and to improve the employment of 23,000 Rwandans while increasing the participation of women, youth and people with disabilities in the economy as entrepreneurs, employers, and employees.
HA intends to partner with training providers, NGOs and other private sector entities operating in the Human resources management and human capital development sector in the implementation of inclusive Human Resource Management (HRM) capacity-building initiatives within Rwanda's private sector. The goal is to build the capacity of at least 100 private sector companies and sectorial umbrella bodies on promoting the adoption of inclusive HRM policies and practices in their businesses. The intervention will enhance the quality of working conditions by promoting the adoption of inclusive HRM policies and practices, focusing on sectors with high potential for systemic change, such as hospitality, processing, and manufacturing. The Activity has no geographic restrictions and is open to partnerships throughout the country. The partnership agreements will be awarded and implemented in accordance with USAID and US Government regulations and Hanga Akazi management policies.
The Application Package includes:
- Section I. Illustrative Partnership Activities
- Section II. Leverage
- Section III. Technical Evaluation
- Section IV. Application and Submission Information
- Section V. Types of Awards
- Section VI. Unique Entity Identifier (UEI)
This is a targeted application process with technical evaluations made once. Resources are limited and applicants are strongly encouraged to respond promptly. All questions and Request for Application Forms must be submitted to CGF-Grants@Hanga-Akazi.org. For applicants who need support or assistance completing this application, please contact CGF-Grants@Hanga-Akazi.org
Section I. Illustrative Partnership Activities
Hanga Akazi will consider activities that directly contribute to the achievement of project results in a sustainable and tangible manner. The award is intended to build the capacity of at least 100 private sector companies and sectorial umbrella bodies on promoting the adoption of inclusive HRM policies and practices in their businesses. The intervention will enhance the quality of working conditions by promoting the adoption of inclusive HRM policies and practices, focusing on sectors with high potential for systemic change, such as hospitality, processing, and manufacturing.
More concretely the following are some of the key activities expected to be implemented:
- Development of the Training or trainer module for the inclusive HRM policies and practices.
- Conducting inclusive HRM skills enhancement training of trainer’s programs tailored to build the capacity of umbrella bodies and sectorial association to cascade knowledge in priority sectors such as but not limited to hospitality, processing, and manufacturing.
- Facilitate cascading of the Inclusive HRM skills enhancement program to member companies by the umbrella bodies and sectorial associations
- Conduct coaching sessions for the companies together with the umbrella bodies and sectorial associations.
- Organizing peer to peer learning and evaluation workshops to gather feedback, document lessons learned, and refine strategies for promoting inclusivity.
- Conducting monitoring and evaluation to assess the impact of the intervention to the umbrella bodies, sectorial associations, and member private sector companies.
Hanga Akazi grant funds will not be used to support any of the following:
- Construction or infrastructure activities of any kind.
- Ceremonies, parties, celebrations, or “representation” expenses.
- Purchases of restricted goods, such as: restricted agricultural commodities, motor vehicles including motorcycles, pharmaceuticals, medical equipment, contraceptive products, or prohibited goods. Prohibited goods under USAID regulations, including but not limited to the following: abortion equipment and services, luxury goods, alcoholic beverages, police and military equipment. Refer to the link for more information.https://pdf.usaid.gov/pdf_docs/PBAAD445.pdf
- Purchases or goods or services restricted or prohibited under the prevailing USG Foreign
- Policy restricted countries. Refer to the link for more information. https://www.usaid.gov/sites/default/files/2022-12/310.pdf
- Any purchase or activity, which has already been made.
- Purchases or activities unnecessary to accomplish grant purposes as determined by the Hanga Akazi Activity.
- Prior obligations of and/or, debts, fines, and penalties imposed on the Grantee.
- Purchase of secondhand goods or used machinery unless prior approval has been given by Hanga Akazi based on sound justification.
- Creation of endowments.
Section II. Leverage
There is no minimum leverage requirement under this RFA, but leverage is encouraged from all applicants. Priority will be given to applicants that can provide a meaningful contribution of the cost on the proposed activities. Applicant contributions can be in the form of cash (such as capital or loans), infrastructure, property, equipment, new staff, and others directly used for the proposed activity. Special considerations on leverage amounts will be given to businesses led by women, youth, and persons with disabilities.
The applicant can propose mobilization of additional financial resources, such as equity or debt that will come from other sources including, formal financial institutions such as commercial banks, individuals, other companies, funds and foundations, and bilateral or multilateral organizations.
Applicants must demonstrate that their contributions will, in most cases, be “incremental” to the “new” effort associated with the grant. However, if the applicant can successfully demonstrate that this was a recent direct investment then the Technical Evaluation Committee (TEC) will consider accepting this leverage on a case-by-case basis.
Section III. RFA Review
The TEC will review the RFA submitted by the applicant using the criteria listed below.
Criteria |
Weight |
Feasibility: Describe a feasible and innovative proposal that offers a market-based solution to address challenges associated with knowledge and skills gaps in Inclusive HRM. The proposal should aim to reduce the prevalence of non-adapted workplaces, counteract negative attitudes towards persons with disabilities, and promote the development and implementation of disability-inclusive policies, thereby enhancing hiring and career advancement opportunities for persons with disabilities. |
20 |
Impact: The extent to which the proposal clearly demonstrates how the proposed investment will create/improve and sustain jobs. This includes clear demonstration of proposed job creation and improvement targets and metrics for monitoring and evaluating performance. Preference will be given to proposals that targets at least 56% women, 30% youth, and 5% persons with disabilities. |
20 |
Sustainability and Scale: Demonstrate how the proposed activities and investments will continue and scale beyond the period of USAID funding. Proposals should include catalytic, market-driven approaches that foster local ownership, create systemic change, and ensure long-term impact. Applicants should address potential environmental implications of proposed activities and include mitigation strategies where necessary. |
20 |
Inclusivity: The extent to which the proposed concept considers the impact and opportunities for women (at least 56%), youth (at least 30%), and persons with disabilities (at least 5%) (e.g., employment, sourcing, workplace policies, workplace resources). Additionally, applications from institutions/companies owned by youth, women and/or persons with disabilities will be an added advantage. |
20 |
Contribution/Leverage: The reasonableness of the proportion of leverage by the applicant, considering the type of interventions being proposed. Businesses led by women, youth, or persons with disabilities will receive special consideration when considering the reasonableness of proposed leverage. |
20 |
Total Possible Points |
100 |
Section IV. Application and Submission Information
The Grant Application and Award Form (Annex A) must be submitted in English. Applicants must adhere to the guidance provided in each section of the Grant Application and Award Form. The application and any supporting documentation should be submitted in electronic form to: CGF-Grants@Hanga-Akazi.org
Subject Line: RFA-HA-2024-008
Submission should include:
- Full Grant Application and Award Form (See below)
- Detailed budget ( see attached )
Section V. Type of Awards
Grants awarded under this RFA will primarily be Fixed Amount Award grants (FAA) or in-kind grants, or hybrid FAA and in-kind grants. For FAAs, HA will make payments based on submission and acceptance of specific verifiable milestones. Once an award is issued, it will include a fixed price payment schedule with milestones and deliverables negotiated during the final application and award process.
Under in-kind grants, goods and/or services will be procured directly by RTI and provided to the grantee. In exceptional circumstances, Hanga Akazi may consider a cost reimbursement type of grant mechanism.
Grant Application and Award Form
Instructions:
- All applicants are required to complete and submit this application form.
- All the attachments in this application must be attached to the completed application form.
- By signing and submitting this application, the applicant attests to the Anti-Terrorism Certification in item 16.
1. Date of Application |
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2. Name of Applicant |
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3. Address of Applicant |
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4. Applicant Activity Title |
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5. Unique Entity Identifier (UEI) Number |
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6. Organization Representative |
Name: |
Telephone: |
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Title: |
Email: |
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7. Registration |
Registration Type: Attach copy of registration Registration Date: DD/MM/YYYY RRA TIN Number: |
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8. Location of Activities |
(List district[s]) |
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9. Financial Support Requested (Budget) |
Applicant Leverage Amount (RWF) |
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Estimated Value of Support Requested from Hanga Akazi (RWF) |
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Total Project/Investment Cost (RWF) |
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10. Period of Performance |
Total Number of Months |
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11. Signature/Name/Title |
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9.Program/Project Description. The applicant must describe in detail the program/project to be supported by Hanga Akazi (HA) grant. The program description must be results-oriented. Result is a significant, intended, and measurable change in the condition of the beneficiary, or a change in the host country, institutions, or other entities that will affect the beneficiary directly or indirectly. Results are linked by causal relationships, i.e., a result is achieved because related, interdependent result(s) were achieved. Applicants must ensure that their program/project description should address the following:
Program/Project Goals
Applicant must detail the overall goal of the program/project in both the short term and long term.
Program/Project Objectives
The Applicant must explicitly explain what the program/project intends to achieve.
Project Activity Description
The applicants must provide in-depth descriptions all activities to be undertaken under this program/project.
Organization/Company’s Background/ Enterprise overview
The applicant must provide a detailed summary of the company/organization, the overview history of the company activities, when started, how, including years of experience in the relevant sector, overview of current operations and capacity as well as the company top management staff structure with their summary roles within the company.
Organization/Company’s Current Challenges
The applicant must provide an overview of the company’s current/development challenges, opportunities, and/or problems. The applicant should discuss what political, social, economic, and/or environmental conditions that require change. How does the applicant know what needs changing? What appraisals, evaluations, needs analysis and other methodologies were used to understand what requires changing?
Proposed Upgrades
The applicant must propose detailed upgrades that are needed to address the aforementioned current/development gaps/challenges. Under this section, the applicant must propose/discuss in detail measures/activities to achieve these upgrades.
Targeted Markets/Participants/Beneficiaries disaggregated by women, youth, and persons with disabilities.
The applicant must identify the activity participants/beneficiaries disaggregated by women, youth, and persons with disabilities, their numbers, location, and anticipated benefits that they will receive. In addition, the applicant must identify the company’s current target markets. The participant must explain how beneficiaries/participants will be reached.
Sales where applicable
If relevant to the activity, describe all the new products and/or services that your company/organization will sell after the new investment has been made. Provide information on the expected increase in sales or revenue—this can be a result of improved prices and/or increased quantity, list all identified buyers and local suppliers).
Job Creation
Provide information related to the estimated number of direct permanent and seasonal jobs the investment will create. If income of employees will increase, list the increased amount. Clearly provide the details of the number of jobs the intervention will create for women, youth under the age of 30 and persons with disabilities.
Investment
Provide a short description of your planned investment-- list of the activities and investments necessary to achieve the desired results; include any equipment if any to be purchased that is over $500 USD per unit, list financial institutions or other resources that will be accessed for the investment, describe what new processes or new technology your company needs to make this investment succeed -identify the steps for making the new product or service.
Social inclusion
Hanga Akazi grant targets to increase jobs for women, youth, and persons with disabilities. The application must clearly indicate and explain in numbers and/or percentage of women, youth and persons with disabilities to be reached & methodology to be used to reach the beneficiaries.
Program/Project Technical Implementation Approach and Methodology.
The applicant must explain in detail how he/she intends to use the grant requested to achieve Hanga Akazi targets especially job creation targets for women, youth, and persons with disabilities. In this section the applicant must explain in-depth approach on how the proposed activities will be carried out to achieve and obtain the expected output, and the degree of detail of such output. The applicant should also highlight the problems being addressed and their importance and explain the technical approach to be adopted to address them. Applicant should also explain the proposed methodologies to be adopted and highlight the compatibility of those methodologies with the proposed approach.
Sustainability and Scale
The applicant must demonstrate how future activities and investments will continue and grow after USAID funding has ended; applicants are asked to explain how their activities and investments are locally owned, market-driven and expected to grow over time.
10.Implementation Plan.An excellent implementation plan should show how the anticipated results would be achieved. What activities, processes, or strategies are essential to achieve the results? Why will the planned work lead to the intended results? What is the anticipated timetable for the achievement of the results? Implementation plan template to be used is hereby below.All applicants must adhere to this template.
Implementation Plan
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Timeline |
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Year 2 |
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Q2 |
Q3 |
Q4 |
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Q3 |
Q4 |
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Activity 1.1: |
xxxx |
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Activity 1.2: |
xxxx |
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11.Monitoring and Evaluation Plan.A Monitoring and Evaluation Plan should contain a set of indicators that would permit continuous measurement of progress toward targeted results. For each result, what is the performance indicator? What is the baseline data? What is the performance target? What is the timetable for achieving results? For each performance indicator, what is the definition and what is the unit of measurement? What are the plans for reporting and using the performance information? Monitoring and Evaluation Plan template to be used is hereby below.All applicants must adhere to this template.
Monitoring and Evaluation Plan
Target Indicator |
Outcomes |
Proposed Targets |
Key Assumptions for the proposed targets |
1.1 Number of individuals with new or improved employment following participation in USG assisted programs. |
Increased number of individuals with disabilities securing new or enhanced employment opportunities because of the intervention |
300 |
Employers are open and willing to adapt their recruitment and employment practices to accommodate persons with disabilities. |
Fulltime Equivalent Jobs |
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100 |
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1.1.8 Percent of individuals with improved perceived quality of employment following participation in USG-assisted workforce development programs |
Higher percentage of program participants report improved quality of employment, with greater job satisfaction, security, welfare, and income. |
100 |
Employers take concrete actions to improve workplace inclusivity, such as creating accessible work environments and promoting fair treatment and career advancement opportunities. |
1.3.3 Number of firms with improved social inclusion policies or practices with USG assistance. |
Increased number of firms adopt or enhance social inclusion policies and practices, specifically aimed at supporting the employment and integration of persons with disabilities. |
100 |
There is sufficient organizational support within firms, including buy-in from management and adequate resources, to implement and sustain social inclusion policies. |
Percentage of Women |
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56% |
Percentage of Youth |
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30% |
Percentage of persons with disabilities |
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5% |
Note:
- Key assumptions:The applicant must identify and explain the expectations and predictions they assume that may lead to success or failure of the What are the external factors and other critical assumptions that are likely to facilitate or hinder the achievement of the results?
- Expected Target:Specific desired outcomes that support achievement of the objective/goal.
- Target Indicator:Indicators to achieve the aforementioned targets.
- Outcomes: Result or effect of an action/intervention.
12.Budget and Budget Narrative. Each application must contain a detailedline-item budgetaccompanied by a budget narrative explaining all costs. Lump sum budgets will be considered non-responsive and will be rejected. An acceptable budget will have all costs broken out by unit costs and should clearly show the number of units used for each line item. Each line item should identify the type of cost, e.g., labor units, units of materials and/or equipment, travel, transportation, communications, etc. The narrative will describe how the applicant arrived at each unit cost and the number of units for each line item. An excel Budget template to be used is hereby shared as a separate document. All applicants are required to submit the Budget with its narrative.
13.Organizational Control Environment Questionnaire. All applicants are required to complete the questionnaire attached to this application. U.S. Agency for International Development (USAID) regulations require RTI International (RTI) to obtain information from all applicants in order to determine an applicant’s ability to comply with prescribed standards for (a) financial management, (b) property management, (c) procurement, and (d) reports and records. Please answer all questions to the best of your ability; do not leave blanks. Failure to provide the necessary information may cause your application to be rejected. Applicants are required to submit the completed Organizational Control Environment Questionnaireis Attached herewith as a separate document.
14.Past Performance.
The applicant must provide detailed information or description of previous work and experience of relevant work both technically and geographically by using the table below:
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Name of the funder |
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End Date |
Summary Description of the work |
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15.References. All applicants are subject to a reference check. Applicants must provide name, address, and other contact information of at least three past performance references below.
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16.Anti-Terrorism Certification. It is a mandatory requirementby USAID and a condition of award that the applicant must certify that it does not support terrorism. Applicants unable to submit the signed certification will not be eligible for an award. The certificate to be signed is provided as a separate form.
In Agreement to the terms and conditions above:
Name of Applicant Organization: |
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Name and title of officer or his/her alternate authorized to represent the Applicant: |
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Signature: |
Date: |
WHAT IS A UNIQUE ENTITY IDENTIFIER (UEI, or Unique Entity ID) &
WHY DOES MY ORGANIZATION NEED TO OBTAIN ONE?
The U.S. government is transitioning away from the DUNS number as the primary organizational identifier to the twelve-digit alphanumeric Unique Entity Identifier (UEI) starting April 4, 2022.
The UEI will be requested in, and assigned by, SAM (www.sam.gov). Organizations will no longer have to go to a third-party website to obtain their identifier. This transition allows the United States government to streamline the entity identification and validation process, making it easier and less burdensome for entities to do business with the government.
If your entity is registered in SAM.gov today, your Unique Entity ID (SAM) has already been assigned and is viewable in SAM.gov. This includes inactive registrations. The Unique Entity ID is currently located below the DUNS Number on your entity registration record. Remember, you must be signed in to your SAM.gov account to view entity records. To learn how to view your Unique Entity ID (SAM) go to this help article.
If your entity is not registered in SAM.gov today, please visit www.sam.gov to begin the registration process.