1. Background Information

Job Title: Financial Accountant-KATAZA

Job Grade: JG 6

Division: Finance

Duo Reports: Functionally to the Manager - Financial Control and Administratively to MCF KATAZA Project Coordinator

Indirect Reports: N/A

1. Contract terms: 5 years renewable fixed term

1. Main Responsibilities of the Job

Main Responsibilities of the Job:

• Monthly reconciliation of the General Ledger Accounts and prepare necessary adjustments
• Prepare withdrawal applications for funds request
• Maintain the GL within the stipulated bank policy
• Maintain a controlled chart of accounts that allow for adequate reporting in line with MCF KATAZA objectives
• Monthly reconciliation of the designated bank accounts.
• Generate periodic reports for the MCF KATAZA Project Management, BRD Management and all stakeholders;
• Prepare, file and initiate the payment process for all KATAZA Drawdowns and keep up to date records;
• Reconcile Creditors/debtors accounts with their respective statements;
• Prepare schedules of analysis for expenses, income, assets and liabilities;
• Closely works with all PFIs to enhance data collection, treatment and reporting.
• Prepare, register and keep payments/cheques
• Prepare the project staff payroll for bank transfers at the end of each month.
• Ensures all invoices from external parties are paid in due time, by bank transfer, cheque or cash and arranging those documents by date: her/his task of preparing bank transfer and cheque documents. And manage pipeline payment to external parties.
• Check and approve document requested by Project Manager.
• Attend and record the Grant facilities bank transactions, maintain bank accounts, ensure monthly bank statements and account overviews
• Final responsibility for the cash management; this includes daily cash counts, verification of balance of cash book and cash-on-hand, assistance of cashier in solving imbalances, establishment and signature of cash count statements of the Grant facilities.
• Responsible for sound cash planning & cash withdrawals, to avoid cash shortages or large amounts cash in safety (security issue).
• Updates fixed asset register, follow up consultancies, contractor contract and stock of stationary for the of the Grant facilities.
• Carry out any other duty assigned by the line manager. 

Financial activity reporting

• Record all projects’ expenses properly, following guidelines and within the deadlines the latest 15th of the following month.
• Produce statements for control by the Project Management, make all necessary corrections and make all preparations for the monthly closing of the accounting.
• Supervise daily entry of expenses in the cashbook.
• Produce statements for control by the Project Manager, make all necessary corrections and make all preparations for the monthly closing of the accounting including Banks reconciliations.
• Check and control to ensure quality and completeness of justification and support accounting documents of all expenses following guidelines.
• Ensure accounting coding and budgeting lines are correct: this includes verification of financial reports, expenses and supporting documents.
• Responsible for transparent and consistent filing of all accounting, banking and cash management documents.

Financial Administration

• Check to ensure correct application of allowances.
• Assist the Project Coordinator with a variety of tasks: e.g. cost calculations, filing finance-related documents, monthly and weekly financial planning, managing beneficiaries pipeline payments…etc.
• Support the external auditors of the project and follow up on the recommendations in close coordination with the Finance and Administration Manager.

Budgeting and financial planning

• Provides all necessary accounting data and information to the KATAZA Project Coordinator, to be able to follow up on budget execution and planning.
• Assist the Project Manager in the elaboration of reports and budgets.

1. Performance indicators

• Financial weekly Report
• Monthly, quarterly, and annual Financial Planning
• Monthly, quarterly, and annual Financial Report

Working relationships

• Finance Department of BRD,
• Working with MCF KATAZA Project Management on annual work plan and budget

Professional, academic qualifications and experience

Education:

• Degree in Accounting, Finance, Economics, and other field related to the work
•  Experience and other skills:
• Minimum 5 years’ experience in accounting.
• Accounting Professional Qualification recognized by IFAC, ICPAR, ACCA, CPA.
• Minimum two years’ experience in project management environment 
• Very good hands-on knowledge of excel and word is a must. Other programs (Database, accounting programs) have strong advantages
• Knowledge of IFRS and Rwanda tax legislation.
• Fluent in Kinyarwanda and English required, French is an asset
• Mature, good communicator and team player
• Able to work under stressful conditions and not objecting to overtime and field missions

Language:

• Demonstrated high proficiency in Kinyarwanda & English (reading, writing, and speaking), French would be an added advantage.