MIC Building

KN2 AV Kigali, Rwanda

www.prime.rw 

T: 0788 195 200

E: info@prime.rw 

Reference: 829/05/L&CS/CEO/2025 May 19^th, 2025

TERMS OF REFERENCE (ToRs) FOR OF A TRANSLATOR

RE: INVITATION TO BID

TERMS OF REFERENCE FOR THE RECRUITMENT OF A TRANSLATOR

1. Context and Rationale

Prime Insurance Ltd. is a renowned insurance company committed to providing accessible products and services to its clients in Rwanda’s official languages: English, French, and Kinyarwanda. To harmonize our standard insurance contracts, it is essential to have accurate, technical, and professional translations to ensure the documents’ clarity and compliance in all official languages.

2. General Objective

Recruit a qualified and experienced translator to translate standard insurance contracts from English to French and Kinyarwanda, adhering to applicable legal, technical, and linguistic standards.

3. Specific Objectives

Accurately translate technical and legal terms in insurance contracts.

Ensure the translations comply with grammatical and stylistic rules of the target languages.

Guarantee terminological consistency across the different languages.

4. Tasks and Responsibilities

The selected translator will be responsible for:

• Translating standard insurance contracts (e.g., auto, health, fire) from English to French and Kinyarwanda.
• Reviewing and validating translations to ensure compliance with legal standards, principles, and technical insurance terms.
• Collaborating with the legal team and the insurance technical department to clarify complex terms when necessary.
• Delivering translations within agreed deadlines.

5. Desired Profile

The ideal candidate must meet the following criteria:

Academic Qualifications

• A university degree in translation, linguistics, law, or any other relevant field.
• Professional Experience
• At least 3 years of experience translating legal or technical documents.
• Previous experience in the insurance sector is an added advantage.

Language Skills

• Fluency in English, French, and Kinyarwanda (both written and spoken).
• Ability to translate complex technical concepts clearly and accurately.

Other Skills

• Attention to detail and ability to meet deadlines.
• Proficiency in computer-assisted translation (CAT) tools.

6. Deliverables

• Complete and validated translations of standard insurance contracts in both target languages (French and Kinyarwanda).
• A glossary of technical and legal terms used in the translated documents.

7. Duration and Location of the Assignment

• Estimated duration: 2 months, with the possibility of extension based on needs.
• Location: Kigali, Rwanda (remote work is possible with occasional on-site meetings).

8. Submission Requirements

For submission of the bid, all bidders must comply with the following terms:

• An updated CV.
• A cover letter highlighting relevant experience.
• Samples of previous translations (legal or technical documents).
• A financial proposal indicating their fees for the assignment per page.
• Bid submission form duly signed by the Managing Director as designated on the Trade Certificate License (In addition if different Managing Director, Board minutes and power of attorney to confirm the names of the new Managing Director) well printed and properly
• Copy of Trading license in the names of the bidding company from Rwanda Development Board “RDB” Certificate in the names of the bidding company or individual
• Copy of the tax clearance certificate or a statement of arrears from Rwanda Revenue Authority in the names of the bidding company
• Pay non-refundable fee of thirty thousand (30,000) Rwandan francs to the Prime Insurance Ltd account opened at BANK OF KIGALI 0004000040000-69.

9. Evaluation Criteria

• Applications will be assessed based on the following criteria:
• Translation skills and experience (30%).
• Knowledge of legal and technical terms related to insurance (50%).
• Financial proposal (20%).

10. Requirements

• For submission of the bid, all bidders must comply with the following terms:
• Bid submission form duly signed by the Managing Director as designated on the Trade Certificate License (In addition if different Managing Director, Board minutes and power of attorney to confirm the names of the new Managing Director) well printed and properly organized.
• Copy of Trading license in the names of the bidding company from Rwanda Development Board “RDB”
• Original or a certified copy of Rwanda Social Security Board “RSSB” Certificate in the names of the bidding company
• Copy of the tax clearance certificate or a statement of arrears from Rwanda Revenue Authority in the names of the bidding company
• Pay non-refundable fee of thirty thousand (30,000) Rwandan francs to the Prime Insurance Ltd account opened at BANK OF KIGALI 0004000040000-69.

11. Submission Deadline

All proposals should be submitted physically at Prime Insurance Ltd Head Office in a sealed envelope addressed to:

Chief Executive Officer
Prime Insurance Ltd
KN2 AV Kigali, Rwanda

The submission deadline is 17^th June at 5:00 PM Kigali Time. Late submissions will not be considered.

For any inquiries, please contact:
MURAYIRE Médiatrice, Head Legal & Company Secretary, mediatrice.murayire@prime.rw +250 788 300 826

We look forward to receiving your proposal and appreciate your interest in partnering with us to enhance corporate governance at Prime Insurance Ltd.

Sincerely,

Col (Rtd) Eugene M. HAGUMA
Chief Executive Officer
Prime Insurance Ltd