REQUEST FOR PROPOSAL FOR THE CONSTRUCTION OF SCREENHOUSE SOLAR HYBRID DRYER AND CASSAVA PROCESSING MACHINERY

Date    :  08^th April 2025

GENERAL INFORMATION ABOUT THE ALLIANCE OF BIOVERSITY INTERNATIONAL AND CIAT

The Alliance of Bioversity International and the International Center for Tropical Agriculture (The Alliance) deliver research-based solutions that harness agricultural biodiversity and sustainably transform food systems to improve people’s lives. The Alliance solutions address the global crises of malnutrition, climate change, biodiversity loss, and environmental degradation (https://alliancebioversityciat.org/). With novel partnerships, the Alliance generates evidence and mainstreams innovations to transform food systems and landscapes so that they sustain the planet, drive prosperity, and nourish people. The Alliance a member of the CGIAR Consortium (www.cgiar.org) a global research partnership for a food-secure future.

TENDER INFORMATION:

TENDER SCHEDULE

 SCOPE OF SERVICES.

The Alliance of Bioversity International and CIAT invites qualified bidders to submit proposals for the construction of Screenhouse Solar Hybrid Dryer, and fabrication and installation of cassava processing equipment, in accordance with the terms of reference detailed below:

 Construction of the Screenhouse Solar Hybrid Dryer

• Dimensions: 15m (Length) × 8m (Width) × 3.35m (Height)
• Shape: Curved
• Cover: Polycarbonate sheet
• Frame: Steel, not necessarily stainless steel, but should be properly painted with good quality paint
• Foundation: Concrete and stones
• Ventilation: 4 exhaust fans powered by PV solar panels. Four vents – small openings with adjustable or movable covers – should be installed on the wall near the entrance, positioned 25 cm above the floor and fitted with filters.
• Lighting: Four bulbs installed inside the dryer to ensure adequate illumination during nighttime operations.
• Drying racks: 3 polished wooden drying racks, each with 4 rows, fitted with food-grade mesh (not necessarily steel). Parts of the wood that comes into direct contact with the product during the drying process should be covered with stainless still sheets. The size of each drying rack: width: 1.50 m, height: 10 cm. Space between two rows: 0.55 m
• The sections of the drying racks that touch the floor should be fully covered with stainless steel sheets, up to 25 cm from the base, to protect them during floor cleaning.External heating System:  brick structure designed to generate heat from biomass and liquefied gas, with pipes delivering hot air into the dryer. This structure should be protected from rainwater.
• Relative humidity (Rh) and Temperature (T°) records: The dryer should be fitted with data loggers to record the Rh and T° daily, inside the dryer (in 3 locations) and outside (in one location).
• Pavement: Cemented Floor

Warranty: A one-year warranty and post-sale service must be provided by the successful bidder

Duration of the construction work: 4 months after receiving the 1 instalment 

Location: Kamonyi District

Manual hydraulic press

Location: Kamonyi District

Duration: 2 months

Grating machine

Duration: 2 months

Location: Kamonyi District

The maximum number of units to be made for each item, including the Screenhouse Solar Hybrid Dryer is 2. However, the second unit will be made after the first unit has passed the evaluation process to ensure that it meets quality requirements.

Note:

• All surfaces that come into direct contact with food being processed must be stainless steel/food grade for all the items.
• Participate in testing the dryer to ensure it serves the purpose it was designed for (i.e., drying cassava grates to the moisture content ≤12%) within 2 to 4 days under optimum sunshine.
• Provide detailed technical drawings of each item
• Providing maintenance services for one year in case of any failures after construction.
• The location of the second copy of each item will be provided once the first one has been successfully made

Interested firms /Bidder/Consortia must provide information indicating that members of Consortia are qualified to perform the Services and demonstrate the following:

1. Be registered with relevant Professional Bodies in Rwanda
2. Have at least 5 years’ experience in dealing with Similar projects, value and scope.
3. Provide Company details (year of establishment, ownership type)
4. Demonstrate availability of appropriate Skills among Staff, with resumes of key personnel relevant to the assignment
5. Provide Audited accounts for the last three (3) years
6. Provide proof of similar works done with references – contacts (e-mail addresses, telephone numbers) of referees (firms for whom you have provided similar services).
7. Provide evidence of excellent technical capacity to ensure quality production
8. Provide evidence of Tax compliance

SUBMISSION

Alliance of Bioversity and CIAT invites proposals to be submitted by email to The Procurement Office, Alliance of Bioversity and CIAT on the following email address:

a.umugwaneza@cgiar.org with a CC to r.habimana@cgiar.org, y.butare@cgiar.org. by  2^nd May 2025, not later than 5.00 p.m. (GMT+2)

Subject heading on email should read as follows: CONSTRUCTION OF SCREENHOUSE SOLAR HYBRID DRYER AND CASSAVA PROCESSING MACHINERY

Fees quoted should be inclusive of all costs and must be expressed in Rwanda Francs.

CORRESPONDENCE

All communications from Bidders to CIAT relating to the tender must be in writing and addressed to the above-mentioned addresses

EVALUATION CRITERIA

Evaluation of the Tender will be based on fulfilment of the below qualification criteria:
 

 ANTI-BRIBERY AND CORRUPTION

All Bidders are required to comply fully with the Anti-Bribery and Corruption Act.

EXCLUSION CRITERIA

      Any Bidder is required to confirm in writing that:

• Neither it nor any related company to which it regularly subcontracts is insolvent or is being wound up, is having its affairs administered by the courts, has entered into an arrangement withcreditors, has suspended business activities, is the subject of proceedings concerning those matters, or are in any analogous  situation arising from a similar procedure provided for in national  legislation or regulations;
• Neither it nor a company to which it regularly subcontracts has been convicted of fraud, corruption, involvement in a criminal organization, any money laundering offence, any offence concerning professionalconduct, breaches of applicable labour law or labour tax legislation or any other illegal activity by a judgment in any court of law whether national or international.
• Neither it nor a company to which it regularly subcontracts has failed to comply with its obligations relating to the payment of social security contributions or the payment of taxes in accordance with the legal provisions of the relevant country in which it the Bidder operates.
• Any Bidder will automatically be excluded/Disqualified from the award if it is found that they are guilty of misrepresentation in supplying the required information within their tender bid or fail to supply the required information.
• They have not been barred from participating in any tender by any of the CGIAR organizations

CONFLICT OF INTEREST / NON-COLLUSION

Any Bidder is required to confirm in writing:

• That it is not aware of any connection between it or any of its directors or senior managers and the directors and staff of CIAT which may affect the outcome of the selection process. If there are such connections the Bidder is required to disclose them.
• That it has not communicated to anyone other than CIAT the amount or approximate amount of the tender. That it has not and will not offer pay or give any sum of money commission, gift, inducement or other financial benefit directly or indirectly to any person for doing or omitting to do any act in relation to the tender process
• CIAT reserves the right to accept or reject any tender and to annul the tendering process and reject all tenders at any time prior to contract award, without thereby incurring any liability to the affected tenderer or tenderers or any obligation to inform the affected tenderer or tenderers of the grounds for the procuring entity’s action