REQUEST FOR EXPRESSION OF INTEREST– SUPPLY OF SCHOOL AND OFFICE STATIONERY

Date: 14/01/2026

Reference: PHF0003/2026

1. Background

Pharo Foundation is a mission-driven non-profit organization committed to expanding access to quality education and fostering sustainable community development. The Foundation works to create inclusive learning environments that empower individuals and communities to reach their full potential. Through investments in education infrastructure, teacher development, student support, and community partnerships, Pharo Foundation aims to address systemic barriers to learning and promote long-term social and economic impact. Its programs are guided by principles of equity, excellence, accountability, and sustainability. Pharo Foundation collaborates with governments, local communities, development partners, and service providers to deliver high-impact initiatives that strengthen institutions and improve livelihoods. The Foundation is committed to strong governance, transparency, and operational excellence in all its activities

Pharo Foundation Rwanda invites qualified and interested suppliers to submit an Expression of Interest (EOI) for the School and Office Stationery located at Kimihurura. The purpose of this EOI is to identify capable suppliers who may be shortlisted for future procurement processes, including Requests for Quotation (RFQ) or Tenders.

2. Scope of Supply

The scope includes, but is not limited to, the supply of the following items:

• Writing materials (pens, pencils, markers, chalk, etc.)
• Paper products (Manilla paper, A4 paper, exercise books, notebooks, envelopes, flip charts)
• Filing and organization materials (files, folders, binders, box files)
• Office desk supplies (staplers, punches, tape, scissors, rulers)
• Printing and photocopy consumables (toners, cartridges)
• Classroom stationery and teaching aids

Suppliers may apply for all or selected categories

3. Evaluation and Shortlisting

Only contractors who meet the minimum requirements will be considered for shortlisting and may be invited to participate in subsequent procurement stages. The minimum requirements are

• Valid business registration certificate
• Valid tax clearance certificate
• Proven experience in supplying school and/or office stationery 
• Capacity to supply quality products in a timely manner

4. Submission Requirements

Interested suppliers are requested to submit the following information:

• • Company profile
  • RDB Certificate 
  • Valid tax clearing Certificate (TCC)
  • Products list or catalogue
  • List of 5 similar organizations served (with references or completion certificate)
  • Application letter addressed to the Procurement Committee
  • CIT (Corporate Income Tax) Declaration 2024

  • All documents should be combined in one PDF Document and be submitted to the indicated email address

5. Submission Instructions

Expressions of Interest should be submitted on or before 26th January 2026 at 2pm through Email: rwandaprocurement@pharofoundation.organd clearly marked: “Expression of Interest – Supply of School and Office Stationery”. Please note that the late submissions will not be considered.

NB: All the questions should be raised through the email;rwandaprocurement@pharofoundation.org

6. Disclaimer

Submission of an Expression of Interest does not constitute a commitment by Pharo Foundation Rwanda Ltd to award a contract or to invite any contractor to the next stage of the procurement process.

Issued by:

Pharo Foundation Rwanda Ltd.

Procurement and Logistics Department