REQUEST FOR EXPRESSION OF INTEREST -SUPPLY OF CLEANING MATERIALS

Date: 14/01/2026

Reference: PHF0005/2026

1. Background

Pharo Foundation is a mission-driven non-profit organization committed to expanding access to quality education and fostering sustainable community development. The Foundation works to create inclusive learning environments that empower individuals and communities to reach their full potential. Through investments in education infrastructure, teacher development, student support, and community partnerships, Pharo Foundation aims to address systemic barriers to learning and promote long-term social and economic impact. Its programs are guided by principles of equity, excellence, accountability, and sustainability. Pharo Foundation collaborates with governments, local communities, development partners, and service providers to deliver high-impact initiatives that strengthen institutions and improve livelihoods. The Foundation is committed to strong governance, transparency, and operational excellence in all its activities

Pharo Foundation Rwanda invites qualified and interested suppliers to submit an Expression of Interest (EOI) for the supply of cleaning materials for its office and school’ facilities located at Kimihurura. The purpose of this EOI is to identify capable suppliers who may be shortlisted for future procurement processes, including Requests for Quotation (RFQ) or Tenders.

2. Scope of Supply

The cleaning materials may include, but are not limited to:

• Cleaning chemicals and detergents
• Disinfectants and sanitizers
• Washroom consumables
• Floor and surface cleaning products
• Cleaning tools and accessories

3. Eligibility Requirements

Only contractors who meet the minimum requirements will be considered for shortlisting and may be invited to participate in subsequent procurement stages. These requirements are,

• Valid business registration certificate
• Valid tax clearance certificate
• Experience in supplying cleaning items
• Ability to supply quality products that meet hygiene and safety standards
• Reliable delivery capacity

4. Submission Requirements

Interested suppliers are requested to submit the following information:

• • Company profile
  • RDB Certificate 
  • Valid tax clearing Certificate (TCC)
  • Experience in supplying similar cleaning materials (five (5) Recommendation letters or Completion Certificates)
  • Products list or catalogue
  • Application letter addressed to the Procurement Committee
  • CIT (Corporate Income Tax) Declaration 2024

• All documents should be combined in one PDF Document and be submitted to the
  indicated email address

5. Submission Instructions

Expressions of Interest should be submitted by email on or before 26th January 2026 at 2pm clearly marked ‘Expression of interest (EOI)-Supply of Cleaning Materials’ through the Email: rwandaprocurement@pharofoundation.org

Please note that late submissions will not be considered.

NB: All the questions should be raised through the email;rwandaprocurement@pharofoundation.org

6. Disclaimer

Submission of an Expression of Interest does not constitute a commitment by Pharo Foundation Rwanda Ltd to award a contract or to invite any contractor to the next stage of the procurement process

Issued by:

Pharo Foundation Rwanda Ltd

Procurement and Logistics Department