An Administrative Assistant to the General Manager is responsible for providing comprehensive administrative and operational support to the General Manager and other team members. This includes managing schedules, coordinating meetings, handling correspondence, and performing a variety of clerical and organizational tasks. 

Key Responsibilities:

Scheduling and Coordination:

Managing the General Manager's schedule, including appointments, meetings, and travel arrangements. 

Communication:

Handling phone calls, emails, and other forms of communication, acting as a point of contact for the General Manager. 

Office Management:

Maintaining office organization, including filing, record-keeping, and managing office supplies. 

Documentation:

Preparing reports, presentations, and other written materials as needed. 

Expense Management:

Managing expense reports and reimbursements. 

Project Support:

Assisting with various projects and initiatives as assigned by the General Manager. 

Meeting Support:

Taking meeting minutes, preparing agendas, and coordinating meeting logistics. 

Travel Arrangements:

Arranging travel, including flights, accommodations, and ground transportation. 

Essential Skills and Qualifications:

• Strong organizational skills and attention to detail: Ability to manage multiple tasks and prioritize effectively. 
• Excellent communication skills: Both written and verbal, with the ability to communicate professionally with a variety of people. 
• Proficiency in Microsoft Office Suite: Including Word, Excel, and PowerPoint. 
• Ability to work independently and as part of a team: Ability to take initiative and work collaboratively with others. 
• Confidentiality and discretion: Handling sensitive information with care. 
• Problem-solving skills: Ability to anticipate needs and find solutions to issues. 

Additional Duties May Include:

• Research and analysis: Gathering information and preparing reports.
• Budget tracking and monitoring: Assisting with budget management and forecasting.
• Event planning and coordination: Assisting with planning and executing events.
• Training and development: Assisting with on boarding and training new employees. 

Essential Qualifications.

Must be fluent in French and English. Speaking Chinese can be of an added Advantage.

Bachelor’s degree in Communication, Languages, Public Relations and any other related qualifications are a requirement with at least more than 2 years’ experience in this particular position.

Note: Females are encouraged to Apply

In applying for this post, please attach:

• A cover letter summarizing relevant experience in the position;
• A comprehensive CV;
• Passport Photo
• Certified copies of Academic Certificates;
• Names, e-mail addresses and telephone details of three referees whom we have permission to contact;

All applications should be addressed to the General Manager and submitted to hr.mutumwae@allcity.rw and cc  info@allcity.rw  not later than 13th June, 2025. No application will be considered after the closing date.

Only qualified candidates will be contacted