Expression of Interest (EOI)

Implementation of Investment Grade Audits in up to two (2) selected industrial facilities in Rwanda.

Reference Number:83488654

Publication date: 09.05.2025

Introduction

The Deutsche Gesellschaft für Internationale Zusammenarbeit (GIZ) GmbH is a federally owned international cooperation enterprise for sustainable development with worldwide operations. The GIZ Office in Kigali covers GIZ’s portfolio in Rwanda and Burundi. GIZ Rwanda/Burundi implements projects on behalf of the German Federal Ministry for Economic Cooperation and Development, the European Union and other commissioning authorities in the following priority areas: Sustainable Economic Development; Good Governance; Climate, Energy and Sustainable Urban Development; Digitalization and Digital Economy; and regional projects in the Great Lakes Region.

1. List of abbreviations. 2
2. Context 3

Background of the Project 3

Energy efficiency in the PDP context 4

Project Development in Rwanda. 4

2. Tasks to be performed by the contractor. 5

Deliverables and reporting. 6

Work packages and expected results. 7

3. Personnel concept 8

General requirement of the consulting firm.. 8

Qualifications of proposed staff 8

4. Costing requirements. 9
5. Requirements on the format of the bid. 9

Further requirements. 10

6. Inputs of GIZ or other actors. 10

0. List of abbreviations

C&I Commercial and Industrial

EE Energy Efficiency

GIZ Deutsche Gesellschaft für Internationale Zusammenarbeit GmbH

IGA Investment Grade Audit

IRR Internal Rate of Return

NPV Net Present Value

PDP Project Development Programme

RE Renewable Energy

ROI Return on Investment

SME Small and Medium-sized Enterprises

ToR Terms of reference

1. Context

Background of the Project

The German Energy Solutions Initiative was launched by the German Bundestag in 2002 to make a significant contribution to climate change mitigation by promoting high quality German products in the field of renewable energy (RE) and energy efficiency (EE). Coordinated and financed by the German Federal Ministry for Economic Affairs and Climate Action (BMWK), the initiative is implemented in cooperation with partners such as the German Chambers of Commerce Abroad (the AHK), the German Energy Agency (dena), and further international project partners and service providers. Support has since been provided to small and medium-sized German enterprises (SME) in the fields of RE, EE, smart grids and storage technologies as they seek to position themselves on international markets.

The Project Development Programme (PDP) for developing countries and emerging economies is a major pillar of the German Energy Solutions Initiative along with the German Chambers of Commerce Abroad (AHKs) Business Trip Programme, the German Energy Agency’s RE Solutions Programme and the Foreign Trade Fair Programme. PDP is implemented by the Deutsche Gesellschaft für Internationale Zusammenarbeit (GIZ) GmbH and currently in phase five in the following target regions: West Africa, Southern and East Africa, the Middle East, South Asia and South-East Asia. Uganda and Rwanda became target markets for PDP in 2021.

The programme’s objective is pursued through several sets of measures, which include:

Business development

1. Information events/trips, studies and webinars in Germany provide German/European companies with background information on foreign markets to enable the targeted positioning of climate-friendly energy solutions.
2. PDP/German Chambers of Commerce Abroad energy trade missions allow for German/European solution providers to establish local partnerships with companies from the target countries and to inform them about possible uses for German technology products and services.

Project development

1. Identification of project opportunities for the RE and EE sectors, particularly those which are already competitive compared with conventional energy supply and do not require additional support. A focus of these efforts is on operator models for supplying energy to commercial and industrial energy customers that use the power supplied directly on site.
2. Detailed analysis of these opportunities in the form of sector studies or guides on regulatory frameworks and financial issues are made available to the sector.

• Support during project development and with promoting success stories.

1. Provision of information on financing options for projects in the field of RE and EE in the target regions.

Market development

1. German/European solution providers use innovative training formats to provide participants in the local area with knowledge relating to technology and business. The participants can then use this knowledge to promote the use of climate-friendly energy systems.
2. German/European solution providers raise awareness among political and economic decision-makers about their range of services during specialist workshops, conferences and trade fairs, and enter into partnerships.

• Initiating and organising dialogue processes between stakeholders in politics and business to improve the regulatory frameworks for renewable energies.

Supplying refugee camps with energy

1. In cooperation with the UN Refugee Agency and other aid organisations, German/European technology providers are to be given the opportunity to cover some of the energy demands of refugee camps using renewable energies, thereby reducing the amount of energy generated via diesel generators and decreasing the UNHCR’s operating costs.

Energy efficiency in the PDP context

Energy efficiency (EE) refers to the optimization of the amount of energy used to produce goods and services without compromising quality and quantity. The benefits of energy efficiency include reduced electricity demand and reduced consumption of fossil fuels for process heat generation, improved manufacturing competitiveness, improved energy security, reduced overall energy demand, lower costs for the end user and mitigation of climate change through lower greenhouse gas emissions.

In the PDP context, project opportunities in the field of EE solution development are identified according to a certain set of minimum requirements.

• Business: long term perspective (10-15 years from now), accepting investment with payback time of 5 years or more.
• Clients: having international clients or supply chain with requirements in CSR, CO2 reduction, clean energy, etc.
• Factory size: medium & large companies, professional infrastructure.
• Ownership: being the owner of the facilities (NOT renting over short duration).
• Energy demand: big/ bulk electricity and fuel consumers (typically larger factories make sense because their electricity loads and fuel demand are relatively high).
• Motivation: self-interest in EE for saving energy cost, meeting sustainable requirements, already having a clear plan/ target to apply EE, governmental development targets, economic reasons, corporate social responsibility.
• Technologies: potential in one or several PDP focus technologies: compressors, motors, pumps, HVAC and waste heat recovery/ heat exchangers.

Project Development in Rwanda

Rwanda’s target is to become a knowledge based, service-oriented, upper middle-income economy by 2035 and high-income by 2050. Achieving this target will significantly increase energy demand and increase the requirement for energy efficiency. Consumption of electricity represents clear opportunities for energy efficiency. Across the residential, public and commercial & industrial sectors, inefficient technologies and behaviours result in higher demand at the national level and higher electricity bills for citizens and businesses than are necessary. Reducing unnecessary consumption will benefit the environment, the sector and citizens and businesses. The Rwanda Energy Policy (REP) and Energy Sector Strategic Plan (ESSP) note the importance of energy efficiency and the REP directly links energy efficiency to reducing peak demand and delivering economic benefits. However, both the REP and ESSP are focused on end-users. There is now the need to develop and expand on these approaches to prioritise energy efficiency across the electricity value chain. As this strategy is the first of its kind in Rwanda there is not yet full access to data and information about the actual state of affairs for energy efficiency in the industrial, commercial and household sectors. Efforts to collect and establish verifiable data for energy efficiency will be promoted and within a period of two years a second version of the national energy efficiency strategy can be formulated based on factual data and updated information.

Rwanda introduced a new energy policy in February 2025. In regard to energy efficiency, the new policy actions include the drafting of an Energy Efficiency law and the plan to incentivise energy audits. The Rwandan Ministry of Infrastructure (MININFRA) shall investigate a financing facility to incentivize audits and investing in the implementation of the audit recommendations. Although Rwanda has not introduced mandatory audits, in particular for energy-intensive industries, yet, the new policy will result in more companies conducting audits and implementing energy efficiency measures to optimize their energy consumption and to reduce energy costs.

Whereas many Rwanda companies are now aware of the benefits of energy efficiency, reluctance to invest in energy saving measures is still evident. This is attributed to the following factors:

• Insufficient knowledge regarding viability of energy saving measures
• Scepticism regarding actual quantities, timings and risks of savings
• Lack of proven financing mechanisms for energy efficiency projects

The energy audits will enable PDP to better assist manufacturers to exploit the existing energy efficiency potential in their factory and to reduce production costs, thereby increasing profits, increasing employment opportunities, creating more wealth and alleviating poverty. Furthermore, implementation of the energy efficiency projects will help reduce greenhouse gas emissions and thus contribute to climate change mitigation.

The Investment Grade Audit (IGA) is a more detailed energy audit. It differentiates from a general energy audit through the inclusion of an energy balance; a life cycle analysis of savings and costs of each recommended energy saving measure; specification of the method of performance verification based on the International Performance Measurement and Verification Protocol (IPMVP). Utility bills are collected for a 12-to-36-month period to allow the auditor to evaluate the facility's energy/demand rate structures, power demand and energy usage profiles.

In-depth interviews with facility operating personnel are conducted to provide a better understanding of major energy consuming systems as well as insight into variations in daily and annual energy consumption and demand. Additional metering of specific energy-consuming systems is performed to supplement utility data. Sufficient detail is provided to dimension all major components of an improved technical system and to justify project implementation.

The objective of this ToR is to procure the services for the implementation of Investment Grade Audits for up to two (2) selected industrial facilities in Rwanda.

2. Tasks to be performed by the contractor

The overall objective of the assignment is the implementation of up-to-two (02) IGAs from June1^st to December 31^st, 2025.

The aim of the assignment is to assist selected industrial facilities in Rwanda to identify EE measures and achieve energy savings resulting in demonstrable economic and environmental benefits.

The IGA should provide a high level of detail for each recommendation that enables technology providers to submit quotes for at least 3 selected recommendations without further technical investigations. These results will serve as successful case studies which will be documented and disseminated to other Rwanda industries.

The activities will include:

1. Establishing a working relationship with the selected facilities and collection of requisite data from them.
2. Desk study of the energy consumption and billing profiles of the selected companies vis-à-vis the level of output of those companies.
3. Establishment of baseline conditions in terms of energy consumption and production.
4. Identification of energy saving measures, including justification for further pursuit of such measures.
5. Thorough spot measurements and monitoring of parameters to generate bankable data for the identified energy saving measures.
6. Detailed dimensioning of the 3 main technical recommendations in such a way that technology providers can submit quotes without further investigations. The selection of the components for the technical ‘deep dive’ needs to be done in agreement with the PDP team.
7. Assess the components to be replaced by German technology components in line with PDP focus technology (Motors, Pumps, compressors, boilers, waste heat recovery/heat exchangers etc...) to achieve high energy savings.
8. Detailed financial engineering with comprehensive financial analysis statement including financial metrics such as NPV, IRR, ROI, payback period, among others.
9. Presentation of results to PDP and the audited

Deliverables and reporting

1. A work schedule for the project activities, in the form of a Gantt chart in MS project;
2. For each of the audited enterprise:

• A short presentation to PDP prior to performing measurements presenting the existing energy situation and main consumers, strategy in assessing the energy efficiency potential, showing the electrical load measurement points, planned duration of measurements and expected processing of data
• All activities which are needed to perform an investment grade energy audit have to be carried out by the Consultant/Consultancy Firm in close agreement with the PDP team
• An investment grade energy audit report compliant with the Rwandese regulations
• A table with the key technical components and services to be acquired to achieve the energy savings including an estimate of prices for each recommendation
• Technical specifications/ detailed dimensioning for up to three (3) selected recommendations in agreement with the PDP team which will allow technology suppliers to submit offers without further investigations. The recommended technologies are required to be included in PDP’s focus technologies namely: (1) Pumps, (2) Motors, (3) Compressors, (4) HVAC (Heating, Ventilation and Air Conditioning), (5) Waste heat recovery/heat exchanger. The selection of the components for the technical ‘deep-dive’ needs to be done in agreement with the PDP team and the audited company;
• All documentation and data collected (e.g. site plans, electricity bills, data collection protocols, raw data measured on-site, photos)
• A power point presentation of findings to PDP and the site management. The presentation needs to summarize the approach, equipment used for the assessment, on-site conditions, improved system, energy savings and possible financial benefits. The presentation to PDP will come first, so that the PDP team can approve the presentation before making it to the audited enterprise.

Work packages and expected results

Work Packages (WP)	Activities	Deadline
WP1: Desk study and kick off the project	Preparation and attendance for the kick-off meeting with PDP Desk research on collected data	Reference date + 2 weeks
WP2: IGA plan preparation	Preparation for IGA Approvement for IGA plan	Reference date + 3 weeks
WP3: Onsite IGA assessment and verification (3-4 days/facility)	Collection of all necessary information and data Conducting energy performance measurements (where necessary) Outline key point for necessary data	Reference date + 6 weeks
WP4: Detailed technical analysis and financial assessment of up to three (3) recommendations per selected facility	Carry out technical and financial evaluation for selected measures Drafting comprehensive energy audit report with findings, recommendations and action plans Quality Check on the results	Reference date + 8 weeks
WP5: Report review and response & Discussion on the proposed Measures with PDP and the audited factories	Presentation of results to PDP and the audited facility Quality check on the results	Reference date + 9 weeks
WP6: IGA report finalizing and debrief	Finalization of the reports Quality check on the final reports	Reference date + weeks

Confidentiality

The consultant hereby undertakes to maintain confidentiality during and after the completion of the assignment with respect to all business matters of which he learns during his time with the project and the outputs that are developed. Permission must be obtained from the project before any publication.

3. Personnel concept

General requirement of the consulting firm

A consulting firm aiming to conduct investment-grade energy audits needs a team with strong technical skills, relevant experience, appropriate certifications, a thorough understanding of energy audit standards and methodologies, excellent reporting and communication abilities, and a commitment to ethical and professional practices.

The firm should be legal registered in Rwanda with more than 4 years in operation with tax clearance document with average minimum number of 4 staffs

Qualifications of proposed staff

The tenderer is required to propose personnel for the positions specified here and described with respect to the areas of responsibility and qualifications on the basis of relevant CVs.

The below specified qualifications represent the requirements to reach the maximum number of points in the technical assessment.

Note: The below specified qualifications represent the requirements to reach the maximum number of points in the technical assessment. The numbers in parentheses correspond to the lines of the technical assessment grid.

Lead Energy Auditor (Expert 1)

The lead energy auditor is responsible for:

• overall implementation, regular reporting to PDP, deliverables deadlines and quality of the whole assignment.
• ensuring the high quality of all deliverables in English.
• formulating, organising and managing assignments (that involves engaging and leading a team of top-quality experts), requiring complex and/or highly specialised policy or technical research, analysis, formulation of advice, communication and/or writing.
• delivery of high-quality output and to meet deadlines.

Qualifications of the lead energy auditor:

• Education/ training (1.1.1): Post graduate degree (master’s or equivalent) in Engineering (Energy/Renewable Energy, Chemical, Mechanical, Electrical or equivalent)
• General professional experience (1.1.1): 10 years of professional experience in the energy sector, of which 5 years of professional experience in Energy Efficiency or as an Energy Auditor, particularly for industrial facilities
• Regional experience (1.1.2): 8 years of experience in conducting similar assignments in East Africa, of which 4 years in Rwanda. Please name three (03) previous assignments.
• Language (1.1.3): C1-level language proficiency in English. Fluency in Kinyarwanda will be an added advantage.
• Others: Grade A investment grade audit license

Key expert (Expert 2)

The key expert is responsible for:

• carrying out the tasks assigned by the team leader including desk research, analysing provided data, site visit.
• collecting all necessary information and data for IGA (including interviewing with audited facilities), system measurement, system simulation and design, technical and financial evaluation of selected measures.
• presenting results to PDP and the audited facility.
• drafting and finalising the reports. 

Qualifications of the key expert:

• Education/ training (1.2.1): Graduate degree (bachelor’s or equivalent) in Engineering (Energy/Renewable Energy, Chemical, Mechanical, Electrical or equivalent)
• General professional experience (1.2.1): 5 years of professional experience in the energy sector, of which 2 years of professional experience in Energy Efficiency or as an Energy Auditor, particularly for industrial facilities
• Regional experience (1.2.1): 4 years of experience in conducting similar assignments in East Africa, of which 2 years in Rwanda. Please name three (02) previous assignments.
• Language (1.2.3): C1-level language proficiency in English. Fluency in Kinyarwanda will be an added advantage.
• Others: Grade A investment grade audit license

4. Costing requirements

Fee days	Number of experts	Number of days per expert	Comments
Lead Auditor (Expert 1)	1	18	/
Key expert (Expert 2)	1	18	/
Travel expenses	Number of experts	Number of days/nights per experts	Comments
Per-diem allowance in country of assignment	2	18	/
Overnight allowance in country of assignment	2	18	/
Travel costs (Public, private vehicle)	1	4	/
Data Loger	1	18

Per-diem and overnight accommodation allowances are reimbursed as a lump sum up to the maximum amounts permissible under tax law for Rwanda as set out in the country table in the circular from the German Federal Ministry of Finance on travel expense remuneration (download at https://www.bundesfinanzministerium.de).

All travel activities must be agreed in advance with the staff member responsible for the project.

Calculate your financial bid exactly in line with the quantitative requirements of the specification of inputs above. There is no contractual right to use up the full days/travel or workshops or budgets. The number of days/travel/workshops and the budgets will be contractually agreed as maximum amounts. The regulations on pricing are contained in the price schedule.

The financial bid indicates the all-inclusive total contract price, supported by a breakdown of all costs as described in the specification of inputs. The costs must be in RWF and VAT excluded (Price sheet must be used).

5. Requirements on the format of the bid

The technical proposal should include at least the following documents: methodology, a proposed timeline for implementation, deliverables, CV of experts referencing similar assignments, company profile, etc.

The financial proposal (to be separated from the technical proposal) should include the proposed number of person-days and daily fee rate. Please calculate your price bid based exactly on the aforementioned costing requirements in Chapter 5. The contractor is not contractually entitled to use up the expert-days in full. The number of expert-days will be contractually agreed as maximum limits. The specifications for pricing are defined in the price schedule.

Technical-methodological concept

The technical proposal must correspond to the structure of the ToRs. In particular, the detailed structure of the conceptual (Chapter 2) is to be organised in accordance with the positively weighted criteria in the assessment grid.

• Strategy (3.1): The bidder is required to consider the tasks to be performed with reference to the objective of the services put out to tender. Following this, the bidder presents and justifies the strategy with which it intends to provide the services for which it is responsible.
• Cooperation (1.2): The bidder is required to present the actors relevant for the services for which it is responsible and describe the cooperation with them.
• Steering structure (1.3): n/a
• Processes (1.4): The bidder is required to describe the key processes for the services for which it is responsible and create a schedule that describes how the services are to be provided. The bidder is required to describe the necessary work steps and, take account of the milestones and contributions of other actors. The bidder is requested to list the technical equipment which is in his possession for the investigations, furthermore the bidder needs to demonstrate his ability to organise the following equipment if necessary: pressure transducers of different pressure ranges, temperature sensors, revolution counter, power logger, ultrasonic flow meter, combustion analyser, thermographic camera.
• Learning and innovation (1.5): n/a
• Project management of the contractor (1.6)

The bidder is required to explain its approach for coordination with the GIZ project.

• The contractor is responsible for selecting, preparing and steering the experts assigned to perform the tasks.
• The contractor makes available design softwares and processes and assumes the associated operating and administrative costs.
• The contractor manages costs and expenditures, accounting processes and invoicing in line with the requirements of GIZ.
• The contractor reports regularly to GIZ accordingly.
• Proposed workplan and man-days: The bidder is required to draw up a personnel assignment plan with explanatory notes that lists all the experts proposed in the bid; the plan includes information on assignment dates (duration and expert days) and locations of the individual members of the team complete with the allocation of work steps as set out in the schedule.

• Further requirements (1.7): n/a

The complete bid shall not exceed 10 pages (excluding CVs). It must be legible (font size 11 or larger) and clearly formulated. The bid is drawn up in English. If one of the maximum page lengths is exceeded, the content appearing after the cut-off point will not be included in the assessment.

Requirements for CVs

The CVs of the personnel proposed under Chapter 3 of the ToRs must be submitted using the format specified in the terms and conditions for application. The CVs shall not exceed 4 pages. The CVs must clearly show the position and job the proposed personnel held in the reference project and for how long. The consultant will be required to submit his/her CV which shall not exceed 10 pages, outlining clearly their qualifications and experiences in similar assignments. The CV must clearly show the position and job the proposed person held in the reference projects listed and for how long. The CVs shall be submitted in English.

The consultant will also be required to submit a financial offer (in a separate document from the technical offer/CV) clearly outlining their fee for the expert days spread over the contract period hours as well as other costs (transport, etc).

Further requirements

A gender-differentiated approach and consistent advocacy for the elimination of existing gender-specific disadvantages, the realisation of equal opportunities and rights for all people regardless of their gender, sexual orientation, and gender identity, and thus the targeted promotion of gender equality are quality features of the Deutsche Gesellschaft für Internationale Zusammenarbeit (GIZ) GmbH.

Therefore, we (GIZ) expect you (Consultant) to deal with the communication and behavioural patterns, needs and lifeworld’s of all genders when conducting trainings for GIZ. You should consider gender-appropriate language in written and oral form. You should also be aware of gender bias in seminars and have both the necessary knowledge and useful methods to apply in trainings to minimise discrimination and disadvantages.

6. Inputs of GIZ or other actors

GIZ and/or other actors are expected to make the following available:

• Conference rooms for meetings in the GIZ’s office and logistic arrangements with the necessary equipment for presentations and/or workshop materials.
• GIZ requirements for digital development and data privacy, including the necessary forms.
• Microsoft Teams environment for communication, coordination, file sharing, and collaboration on Microsoft documents
• Existing tools in Excel or other formats are meant to be used as a template for the analyses.

Submission of offer: The Expression of Interest should contain the following:

Technical Proposal:

• A cover letter expressing your interest in this assignment
• Technical Proposal (attached template for technical proposal MUST be used)
• Company registration certificate (RDB)
• VAT-Registration Certificate
• Latest tax clearance certificate
• Up to date CV of proposed expert

Financial Proposal: Financial offer indicates the all-inclusive total contract price, supported by a breakdown of all costs as described in the specification of inputs.

Your EoI has to be submitted in 2 separated emails to RW_Quotation@giz.de until 25/05/2025

1. The technical offer has to be submitted in PDF format and as attachment to the email with the subject: Technical offer 83488654
2. The financial offer has to be submitted in PDF format and the price must be in Rwandan Francs and VAT excluded (if applicable) and as attachment to the email with the subject: Financial offer 83488654

If the emails exceed the default email size of 30MB, offers can be exceptionally submitted through https://filetransfer.giz.de/

Offers submitted through any other sharing platform, as google documents or similar will not be considered.

Offers submitted in hard copy will not be considered.

GIZ reserves all rights.

Annex:

• Technical Proposal template
• Technical assessment grid